Supervisor Supply Chain Operations

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Job Description Summary:

This position is responsible for 24/7 oversite of operations to provide safe patient care support through ensuring the availability of supplies and (equipment where applicable) used in the preparation and delivery of care. This position has direct supervisor of team members and is expected to provide coaching, mentoring, training, and education of new and tenured staff. This position will respond to issues and use problem solving skill to navigate successful outcomes. This position may cover multiple logistics /supply areas (depending on the size of the caresite).

Responsibilities And Duties:

/RESPONSIBILITIES
Assumes 24/ 7 accountability for supervising all systems necessary to process, maintain and deliver supplies, linen, instruments, and equipment (where applicable) needed to support all cart replenishment and specialty supply cart replenishment at assigned site. Provides direct supervision, training, direction, and coaching to associates. Provide daily support for all campus associates in a functional capacity and take a lead role in logistics coordination for the designated campus. Maintain KPI metrics, visual management department metrics/goals. Collaborate with management teams across campus service lines to plan/design/implement new and aligned processes that will help support joint clinical management practices, improve quality, increase productivity and/or improve employee quality of work life and drive cost savings initiatives.

MINIMUM QUALIFICATIONS
High School Diploma or GED
Experience: 3 to 5 years of related experience.
   
Must be able to perform basic math functions and computer skills.
Must be able to understand the financial impacts as it relates to supply chain functions.
Must be able to work in a moderately paced, ever changing environment.
Must be able to communicate clearly and effectively, both verbally and written.

SPECIALIZED KNOWLEDGE
3 or more years or related experience. Surgery, linen, receiving functions, stocking, and operations experience preferred.

DESIRED ATTRIBUTES
5 or more years of related experience. Surgery, linen, receiving functions, stocking, and operations experience preferred.

Can execute on the following attributes: 

Ability to maintain composure in high pressure, fast paced, frequently changing environment
Strong analytical and critical thinking ability
Strong at relationship building and communication  
Flexibility
Ability to prioritize
Familiarity with spreadsheets, databases and word processor software and organization systems/ applications (Workday, Microsoft TEAMS, EPIC).

INFORMATION SECURITY
Maintains confidentiality of log-on password(s) and security of other authentication devices (e.g., key fobs, proximity devices, etc.).
Ensures privacy and security of information entrusted to their care.
Uses company business assets and information resources for management-approved purposes only.
Adheres to all information privacy and security policies, procedures, standards, and guidelines.
Promptly reports information security incidents to the OhioHealth Information Security Officer.

RESPONSIBILITIES AND DUTIES
1. 30%
Assumes 24/ 7 accountability for: Supervising all systems necessary to process, maintain and deliver supplies, linen, instruments and equipment needed to support sterile instrument trays, ED cart replenishment, trauma room stocking, crash cart replenishment in coordination with Pharmacy and inventory supply locations for the Westerville Campus. Provides direct supervision and direction to the associates for ensuring accurate and complete stocking requirements to support the cart replenishment process to align with best patient care outcomes and financial accountability. Management of owned, consigned and loaner supplies, instruments and equipment to support the Care Site and development utilizing forecasting tools and constant interaction with Physicians, Clinicians and all Westerville tenants to gain adequate knowledge to support the supply chain requirements. Review and report out of balance inventory transactions with Supply Chain and campus leadership to drive accurate and timely expense reporting and revenue capture. 2.
30%
Collaborate with management teams across campus service lines to plan/design/implement new and aligned processes that will help support joint clinical management practices, improve quality, increase productivity and/or improve employee quality of work life and drive cost savings initiatives. 3.
20%
Responsible for maintaining adequate staffing levels and able to resolve emergent staffing issues daily. Contribute to staff development by performing random audits of staff members to ensure a high level of productivity and quality service to our customers and by providing follow-up and on going education, training and mentorship. 4.
10%
Provide daily support for all campus associates in a functional capacity and take a lead role in logistics coordination for the designated campus inclusive of the free standing ED. 5.
10%
Troubleshoot operational issues in the complete continuum of logistics of supplies, instruments, equipment, linen and services and participate in their resolution.


As a High Reliability Organization (HRO), responsibilities require focus on safety, quality and efficiency in performing job duties.  

The job profile provides an overview of responsibilities and duties and is not intended to be an exhaustive list and is subject to change at any time

Minimum Qualifications:

High School or GED (Required)

Additional Job Description:

3 or more years or related experience. Receiving, stocking, internal delivery and operations experience preferred. Strong Excel skills required. Forklift operator certification is desirable. This position will work at both the Riverside Campus and the Distribution Center potentially on a daily basis.

Work Shift:

Day

Scheduled Weekly Hours :

40

Department

Distribution Center Receiving

Join us!
... if your passion is to work in a caring environment
... if you believe that learning is a life-long process
... if you strive for excellence and want to be among the best in the healthcare industry

Equal Employment Opportunity

OhioHealth is an equal opportunity employer and fully supports and maintains compliance with all state, federal, and local regulations. OhioHealth does not discriminate against associates or applicants because of race, color, genetic information, religion, sex, sexual orientation, gender identity or expression, age, ancestry, national origin, veteran status, military status, pregnancy, disability, marital status, familial status, or other characteristics protected by law. Equal employment is extended to all person in all aspects of the associate-employer relationship including recruitment, hiring, training, promotion, transfer, compensation, discipline, reduction in staff, termination, assignment of benefits, and any other term or condition of employment