Records Specialist II/III

At Williams, we’re powering a cleaner, more connected future, and that starts with you. Here, your work fuels communities, drives innovation, and helps deliver reliable energy the world depends on. Join a Fortune 500 team that invests in your growth, values your contributions, and challenges you to make a lasting impact every day.

As a Records Specialist, you will support the business in handling one of our most vital assets - our physical records and information! You will ensure that physical records policies and procedures are followed and meet all state and federal requirements and collaborate with and educate internal partners on records processes. Attention to detail, the ability to recognize and solve typical problems and decipher vague requests for information, and building and cultivating relationships across the company are keys to success in this role!

Responsibilities/Expectations:

• Responsible for the integrity of the information transferred into the Records Information Management System, including records sent to off-site storage
• Collaborates with internal partners and team members who handle physical records
• Champions processes and procedures and educates others; supports annual review and ensures updates are completed and published
• Completes records searches and provides records reports
• Identifies and coordinates records available for destruction
• Efficiently manages confidential shred bins processes; works closely with the vendor to address service and billing
• Supports record retention code validation to ensure compliance
• Other duties as assigned

Education/Years of Experience:

• Required: Associate's or vocational school degree in a business related field and a minimum of two (2) years' experience in a compliance/service-based records program
• Preferred: Bachelor’s degree in a business related field and a minimum four (4) years of experience in a compliance/service-based records program

Shift/Work Hours/Travel Requirements:

• May require some travel

Other Requirements:

• Exhibits excellent organizational/interpersonal skills and deems safety an utmost priority
• Proficiency in Microsoft Office Application and PC skills
• Solid understanding of a records management system
• Strong attention to detail
• Good written and oral communication skills
• Works well in a team environment
• Ability to work with all levels of leadership
• Preferred: Experience in the oil and gas industry, with knowledge of industry documentation, records management practices, and regulatory compliance requirements.
• Preferred: Legal, records management, or administrative experience with demonstrated ability to manage confidential documents, maintain organized records, and support business operations with a high level of accuracy and attention to detail.

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Why Tulsa?  

Because here, you don’t have to choose between career and lifestyle. Tulsa is a growing hub for innovation and energy, paired with a vibrant arts scene, great food, and a cost of living that actually lets you enjoy it all. Think shorter commutes, bigger impact and a community that feels like home from day one. Check out ExperienceTulsa.com to learn more.

We invest in our people in ways that actually show up in your day-to-day, not just on paper. Our Total Rewards are built to support how you work, live, and plan for what’s next.

Here’s a look at what that means:

• Strong pay plus an annual incentive program
• Hybrid work for most office roles, plus real flexibility in many field positions
• Medical, dental, and vision coverage with options that fit your life, not the other way around
• 401(k) with company match and an annual company contribution
• Paid time off, including company and floating holidays
• Paid parental leave (up to six weeks per parent), plus fertility and adoption support
• Advanced AI tools and resources to help level up and work smarter
• Clear paths to grow your career, with a strong culture of promoting from within
• Tuition reimbursement and support for continuing education
• HSA and FSA options
• Company-paid life insurance and disability coverage
• Employee stock purchase plan
• Domestic partner benefits
• Employee resource groups, wellness support, paid volunteer time, and company matching for causes you care about

Eligibility and benefits are governed by the terms of the applicable plan or program document which can be amended or terminated at any time.

For more information, please visit Total Rewards | Williams Companies.

Williams is committed to creating a diverse and inclusive environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity and expression, national origin, age, marital status, disability, veteran status, genetic information or any other basis protected under applicable discrimination law.

Education Requirements:

Skill Requirements: