Business Operations Manager Senior

Job Profile:

Administrative Operations Manager 3

Job Family:

Administrative Operations

Time Type:

Full time

Apply before 11:59 PM Arizona time the day before the posted End Date.

Minimum Qualifications:

Bachelor's degree and seven (7) years of experience appropriate to the area of assignment/field including two (2) years managerial experience; OR, Any equivalent combination of experience and/or training from which comparable knowledge, skills and abilities have been achieved.

Job Description:

Salary Range: $90,000 - $98,000 annually; DOE

Job Description:

The School of International Letters and Cultures is seeking a Business Operations Manager Senior who is highly motivated to manage and maintain the business operations and human resources functions of the academic unit. These functions include budgeting and forecasting, account reconciliation, salary planning, human resources management, and staff supervision. This position also serves as a resource for the School Director, providing budgetary guidance and strategic planning support.

Essential Duties:

• Prepares budgets, forecasts and financial reports for the College and School Director to be used in strategic planning and support the financial health of the unit.         

• Reconciles transactions monthly for various accounts using Workday reports; analyzes, summarizes, and interprets information to ensure expenditures are within the budget guidelines and informs management of irregularities.        

• Processes funding transfers and other transactions through the ASU Foundation, ensuring donor intent is followed.        

• Processes scholarship disbursements, ensuring recipients are in line with the scholarship criteria.        

• Monitors faculty startup, research, and discretionary funds, including setting up accounts, requesting funds transfers, providing guidance on allowability, and resolving issues.        

• Maintains the budget position control report and creates vacancy savings analysis to determine how to utilize salary savings to most effectively benefit the school.        

• Remains current regarding all policies, practices, methods, standards, regulations, and requirements affecting the business and operational activities to ensure ongoing compliance; attends training sessions as needed.        

• Serves as the Authorized Travel Official (ATO) to approve and coordinate travel requests and travel expense reports.        

• Handles internal and external audits and prepares necessary audit documentation.        

• Oversees space utilization and annual space survey.        

• Oversees and approves all department financial/purchasing transactions and may process reimbursements, travel, purchasing, and p-card transactions.        

• Works with Research Administration on certain aspects of post-award processes and provides information/budgets as necessary for proposals, reviews and approves grant budgets in the ERA system, works with faculty on after the fact/effort reporting approvals.        

• Supports human resource functions, including, but not limited to, time entry and approval, position renewals, hiring, terminations, job changes, leaves, annual Notice of Appointments (NOA), and academic appointments.        

• Supervises, evaluates, and directs the work of assigned staff, which includes hiring, termination, performance evaluation/improvement, workload planning.        

• Contributes to building a sense of community for the school’s faculty, staff, and students.        

• Represents school at meetings or conferences and serves as a liaison for the school and other university administrative areas.        

• Assists School Director with special projects as directed.

Desired Qualifications:

• Demonstrated knowledge in budgeting, forecasting, and strategic planning principles.    

• Ability to prepare, audit, understand and interpret complex financial and budgetary data and reports.

• Experience with academic personnel actions, Interfolio/APARS, Workday HCM and FMS, and Concur.

• Ability to work independently and exercise strong time management skills.

• Experience in higher education, preferably in an academic unit.        

• Skill in problem-solving and decision-making.       

• Skill in effective communication, both verbal and written.        

• Skill in establishing and maintaining effective working relationships.        

• Ability to work effectively in an environment subject to quickly changing priorities and short deadlines.        

• Experience with ASU/ABOR policies and procedures related to financials, human resources, academic personnel, purchasing, and sponsored projects.        

• Strong attention to detail.

• Experience managing and evaluating the work of assigned staff.        

• Experience using Microsoft Office, Google Drive, Dropbox, and Adobe.

Working Environment:

• Activities are performed in an environmentally controlled office setting subject to extended periods of sitting, keyboarding and manipulating a computer mouse.

• Required to stand for varying lengths of time and walk moderate distances to perform work.

• Infrequent bending, reaching, lifting, pushing and pulling up to 25 pounds.

Department Statement:

The School of International Letters and Cultures is one of 19 academic units within The College of Liberal Arts and Sciences where students receive rich educational experiences that prepare them for life and citizenship in the modern world. In addition to courses taught by world-class faculty in both ancient and modern languages and cultures, students are exposed to various world languages and cultures through study abroad programs, full-year or semester-long language and cultural immersion programs, on-campus international guest speakers, international student organizations, intensive language study, and mentorship by internationally recognized faculty. With a teaching and research staff of approximately 200 faculty, lecturers, instructors, faculty associates, and graduate teaching assistants, SILC offers 28 undergraduate degrees, 12 graduate degrees, 15 summer study abroad programs and has approximately 600 majors and 70 graduate students. 

Driving Requirement:

Driving is not required for this position.

Location:

Campus: Tempe

Funding:

No Federal Funding

Instructions to Apply:

Current employees, student workers seeking staff opportunities, and students applying for student worker positions must apply directly through the Workday Jobs Hub.

Please use the link below to log in using single sign-on.

https://www.myworkday.com/asu/d/inst/1$9925/9925$26155.htmld

To be considered, your application must include all of the following attachments:

• Cover letter

• Resume or CV

Multiple documents may be uploaded in the attachments section. Alternatively, applicants may combine all required materials into a single PDF for submission. Please ensure uploaded documents are clearly labeled and include your name.

Please ensure your resume includes all employment information in month and year format, for example 6/04 to 8/14, along with job title, job duties, and employer name for each position. Your resume should clearly demonstrate how your experience and background meet the minimum and desired qualifications for this position. Incomplete applications or missing required materials may not be considered.

Important: Do not withdraw your application to make edits. Once an application is withdrawn, it cannot be edited, reactivated, or replaced with a new submission. If you have questions or need assistance, please contact The Office of Human Resources Talent Acquisition before the posting close date.

Graduate Assistant, Intern and part-time positions are counted as half time for experience equivalency, meaning one year equals six months of experience.

Only electronic applications will be accepted for this position. By submitting an application, you confirm that the information provided is accurate and complete.

ASU Statement:

Arizona State University is a new model for American higher education, an unprecedented combination of academic excellence, entrepreneurial energy and broad access. This New American University is a single, unified institution comprising four differentiated campuses positively impacting the economic, social, cultural and environmental health of the communities it serves. Its research is inspired by real world application blurring the boundaries that traditionally separate academic disciplines. ASU serves more than 100,000 students in metropolitan Phoenix, Arizona, the nation's fifth largest city. ASU champions inclusive excellence, and welcomes students from all fifty states and more than one hundred nations across the globe.

ASU is a tobacco-free university. For details visit https://wellness.asu.edu/explore-wellness/body/alcohol-and-drugs/tobacco

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status, or any other basis protected by law.

Notice of Availability of the ASU Annual Security and Fire Safety Report:

In compliance with federal law, ASU prepares an annual report on campus security and fire safety programs and resources. ASU’s Annual Security and Fire Safety Report is available online at https://www.asu.edu/police/PDFs/ASU-Clery-Report.pdf. You may request a hard copy of the report by contacting the ASU Police Department at 480-965-3456.

Relocation Assistance – For information about schools, housing child resources, neighborhoods, hospitals, community events, and taxes, visit https://cfo.asu.edu/az-resources.

Employment Verification Statement:

ASU conducts pre-employment screening which may include verification of work history, academic credentials, licenses, and certifications.

Background Check Statement:

ASU conducts pre-employment screening for all positions which includes a criminal background check, verification of work history, academic credentials, licenses, and certifications. Employment is contingent upon successful passing of the background check.

Fingerprint Check Statement:

This position is considered safety/security sensitive and will include a fingerprint check. Employment is contingent upon successful passing of the fingerprint check.