Assistant Manager, VSM Financial Operations

Assistant Manager, VSM Financial Operations

Vacancy Status

No: This posting is not for an existing vacancy within the organization and is open to new applications. (New Head Count)

AI Disclosure

As part of the application process, Artificial Intelligence will be used in the hiring process for this role

Hybrid - This role is categorized as hybrid. This means the successful candidate is expected to report to [Location] three times per week, at minimum [or other frequency dictated by the business].

Primary Responsibility 

• Support the Financial Operations Manager, National Manger and overall VSSM team with various aspects of the GMCC Marketing financial processes for both National and Region Retail requirements 

• Act as a key point of contact for the Financial Operations team with respect to day-to-day financial tasks, transactions, reporting and analytics, monthly and year end tasks including journal entries  

• Financial modeling/solution development and implementation to maximize marketing budget utilization within GMCC rules 

• Participate in process improvement development 

• Ad hoc analysis of various parts of the business, audits, vendor and stakeholder budget oversight 

Budget Operations & Accounting  

• Gathering and reviewing budget control reports from multiple teams (15-20) for analysis and monthly transactions, engaging the National Financial Operations Manager for any issues 

• In collaboration with Fin Ops team produce highly accurate monthly, quarterly, and annual budget reports and forecasts for multiple stakeholders and departments in multiple currencies/templates 

• Develop new reporting and dashboards for continuous share of information with the stakeholders and leaders 

• Participation in Month/Year end tasks including but not limited to reconciling and balancing accounts, preparing, reviewing, and posting journal vouchers 

• Understanding existing accounting structure and its Brand and Corporate complexities 

• Inter-Company Transfer and other complex entries to provide business solutions to the stakeholders 

Invoicing, Estimates, Purchase Orders  

• Oversee the estimate and invoice processing by team, 

• Provide guidance on account numbers and budget selection, reconciling information entered into the Marketing database and related budget reports

• Act as back-up for team members to create purchase orders  

• Create manual debit and credit invoices as required – provide team direction to execute payments 

• Audit invoices, purchase requisitions and advertising estimates to ensure information is complete, correct, and meets company criteria 

• Support Vendor & Agency relationship management including contract management, renewals, issue resolution, special assignments engaging with procurement for successful outcomes 

• Liaise with purchasing and tax to ensure PO’s are set up properly with the correct contract numbers, account numbers, and tax requirements  

• Liaise with RTR/RTP (internal request to report/pay teams) to identify and resolve escalating system issues and accounts payable system upgrades (including system migration issues) 

Ad Agency and Supplier Management  

• Support advertising agencies of record (AOR) finances and budgets – roll up and stakeholder level  

• Act as primary point of contact for onboarding, training, invoice issue resolution and escalation for various stakeholders, review budget reconciliation reports (BCR) and reconcile records to ensure BCR and GM database align  

• Host budget meetings/calls as required to ensure that partners stay within budget, liaising with Financial Operation Manager monthly on all budgets 

Procurement 

• Assist relevant stakeholders/managers with end-to-end procurement process  

• Assist stakeholders/managers/agencies with preparation and approval of sourcing documentation 

Required Skills:  

• Microsoft Applications: Access, Excel, Word, PowerPoint, other database knowledge an asset 

• Knowledge and understanding of Finance and Accounting 

• Multi-tasking and managing multiple priorities 

• Ability to make decisions given limited/conflicting information  

• Ability to process high volumes of data  

• Ability to meet deadlines  

• High degree of written communication skills 

• Flexibility to work evenings/additional hours during month-end 

• Desire to learn and find process efficiencies  

• Ability to host meetings and lead discussions  

Preferred Skills 

• SAP/Ariba/Fiori/FINCORE or similar 

• Reasonable understanding of Canadian Taxes at an operational purchasing level 

• Presentation Skills 

Education / Work Experience  

• 2-5 years relevant financial operations experience in marketing or advertising 

• Successful completion of a Degree in Business, Economics, Math, Accounting, Finance, or related field (CPA/CFA Designation not required) 

Compensation

The salary range for this role is $76,100.00 to $114,300.00. The actual base salary a successful candidate will be offered within this range will vary based on factors relevant to the position.

Benefits:

The goal of the General Motors of Canada total rewards program is to support the health and well-being of you and your family. Our comprehensive compensation plan currently includes the following benefits, in addition to many others:

• Paid time off including vacation days, holidays, and supplemental benefits for pregnancy, parental and adoption leave.

• Healthcare, dental and vision benefits including health care spending account and wellness incentive.

• Life insurance plans to cover you and your family.

• Company and matching contributions to a Defined Contribution Pension plan to help you save for retirement.

• GM Vehicle Purchase Plan for you, your family, and friends.

THIS JOB IS NOT ELIGIBLE FOR RELOCATIONS BENEFITS. ANY RELOCATION COSTS WOULD BE THE RESPONSIBILITY OF THE SELECTED CANDIDATE.

GM DOES NOT PROVIDE IMMIGRATION-RELATED SPONSORSHIP FOR THIS ROLE. DO NOT APPLY FOR THIS ROLE IF YOU WILL NEED GM IMMIGRATION SPONSORSHIP NOW OR IN THE FUTURE.