Mailroom & HR Coordinator - Year Round

Year Round

Who We Are:  At 67 miles away, Winter Park is the closest ski resort to Denver. With easy access to 765,000 acres of public land, Winter Park is home to endless adventures. Whether you are looking to have your first taste of a winter season or to build a long-term career, we have something for everyone.  

Perks & Benefits:

• Free season pass to Winter Park and all Alterra Resorts
• Discounted friends & family tickets
• Medical, dental, vision, life, paid parental leave and more for eligible employees
• 401(k) plan with 100% company match - up to 4%
• Mental health resources for all employees
• Food & beverage and retail discounts 
• Onsite employee childcare based on availability
• Discounted equipment rentals, pro-deals, and more

POSITION SUMMARY:

The Mail Room Clerk is responsible for the handling of the Company’s mail pick-up and distribution, printing and distribution of nametags, HR filing and office organization, as well as uniform services assistant. This employee will act as a first point of contact for employees and visitors to the Administration Building Offices. The Mail and HR Coordinator will follow all Winter Park policies and procedures, all applicable laws (federal, state, and local), and all health and sanitation codes.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily with or without reasonable accommodations.

WAGE:

The base hourly pay range below represents the low and high end of Winter Park Resort’s hourly pay range for this position. Actual pay will vary and may be above or below the range based on various factors including but not limited to experience, education, training, location, merit system, quantity or quality of production, responsibilities, and regular and/or necessary travel. The range listed is just one component of Winter Park Resort’s total compensation package for employees. Other rewards may include many region-specific benefits.

hourly pay range: $20- $22/hour

ESSENTIAL DUTIES:

Mail Responsibilities:

• Retrieve & Distribute US Postal mail: Drive to WP Post Office for mail collection. Return to base and distribute as directed.  Mail often consists of multiple packages and other time sensitive mail.
• Work with our on-site employee housing to collect and distribute mail through the current Parcel Post System. 
• Log all Received Packages: Notify the recipient and record it in the package log, any mail or packages for employees or guests should be logged when received,
• Courier for Central Reservations: each day during the morning trip to town, deliver all mail from their mail slot, bring any outgoing where needed, put time and initials on calendar
• Process outgoing mail & shipments: USPS and Federal Express, compare services and costs, track BU costs per service for weekly/monthly cost charge-outs, Schedule FE Express pick-up when needed
• Maintain Admin Building Copy Rooms and Fax Machines: keep stocked with paper and be aware of ink status, assist others as needed with operation, deliver incoming faxes
• Maintain Ink/Toner Closet for all users: order leased equipment toners as needed, check closet for all ink/toner needed before ordering, most/all users come to you for all printers
• Supply Clerk: stock and order supplies as needed, track costs per BU for monthly charge-out, assist with supply selection and reusing as necessary
• Monthly Supply Charge-out: sent to Denver ISS and supervisor on/around the 25th, excel spreadsheet for lists and totals, track what is issued to apply cost to BU#
• Monthly Postage Charge-out: sent to Denver ISS and supervisor on/around the 25th; report is first generated by postage machine, combined with handwritten BU charge-outs, and finished with excel spreadsheet;
• Weekly Fed Ex Invoice Coding:  Invoices are e-mailed to supervisor each week and will be coded and approved before given to accounting, prepare an Excel spreadsheet page with BU coding for each invoice, keep a copy in file
• Receive and Ship Denver ISS Correspondence: shipments from them arrive Fed Ex Express and need to be distributed, as needed we will send a pack to them, things to go are put in Mailroom mail slot or ISS Denver wall file in accounting offices.

Human Resources Responsibilities:

• Act as reception to for the entire Winter Park Resort Administration Building by welcoming all employees, guests and contractors in a warm and welcoming manner.  This position will and help answer questions prior to employees and guests getting to HR Office other offices in the Administrative Building.  This includes calling Administrative employees ahead of guests arriving at their office when appropriate.
• Human Resources tasks includes distribution of employee perks, Real Deals, answering questions, and name tag assistance.
• Oversee nametag process and printing.  Ensure information from employees is appropriate and professional.  Print and distribute name tags for departments. Keep this process organized and be flexible to change as needed.
• Answer the phone in a friendly and helpful manner for the Human Resources department
• Process over the phone employment verifications and complete written verifications
• Exercise discretion and strict confidentiality with all information including but not limited to sensitive personal information, wage data, and medical information.
• File employee files and documents daily in the downstairs filing room.
• Assist with onboarding, season pass printing, communications, and employee events as needed.
• Sit in the HR office for coverage as needed or requested.
• WorkAssist in Uniform Services at peak days to help distribute uniforms and laundry.
• Print and distribute name tags for departments. Keep this process organized and be flexible to change as needed.
• Assist with Office Kitchen Cleaning as assigned
• Other duties as assigned. Must be a self-starting motivating person to find projects and jump in to help where needed.

This job description is an overview of the scope of responsibilities and is not intended to be an inclusive list of job tasks and expectations. With the evolution of this resort and position, the responsibilities of this position may change.

REQUIRED QUALIFICATIONS:

• Must have valid drivers license
• Experience with Microsoft suite is required.
• One year of experience in office administration including personnel management, record keeping, and databases preferred
• Customer service background highly preferred
• Must have strong interpersonal, writing, and phone skills.
• Must be helpful and friendly.
• Able and willing to learn and improve new programs and systems.
• Consistent and highly accurate attention to detail.
• Self-directed with excellent time management skills.
• Complete projects, checklists, and everyday tasks within deadlines.
• Penchant for data entry.
• Seek out, appreciate, and appropriately offer feedback.
• Enjoy working within a tightknit team.
• Think creatively and act efficiently.
• Remain productive when facing regular interruptions.
• Ability work on multiple projects in a day

EDUCATION REQUIREMENTS

• Bachelor's degree in Human Resources or related field preferred.

PHYSICAL REQUIREMENTS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to walk, talk, see, hear, and operate a computer and other office productivity machinery.

WORKING CONDITIONS:

• Indoor/Outdoor:
  • Able to lift, carry, or otherwise move and position up to 50 pounds on an occasional basis. Ability to use short ladder.
  • Manual dexterity to operate a computer and other common office equipment on a regular basis.
  • Auditory and visual acuity to operate computers, phones, mobile devices, and basic office equipment on a regular basis.
  • Ability to work for extended periods of time sitting, bending, and reaching.
  • Ability to work for extended periods of time standing, walking, kneeling, pushing, and pulling on an occasional basis.
• Hazardous Materials/Noise: The noise level in the workplace is usually moderate.

AN EQUAL OPPORTUNITY EMPLOYER:

Winter Park Resort is an Equal Opportunity Employer and is dedicated to the principles of equal employment opportunity in any term, condition, or privilege of employment.

Application Deadline: Recruiting timelines vary by position, however, all Winter Park Resort positions accept applications for a minimum of 3 business days from the posting date listed above. This position is open and still accepting applications.