Facilities Planning Manager

Please Note: This is a continuous job posting and will remain open until a sufficient number of qualified applications are received. The posting may close at any time without notice. Applicants are encouraged to apply as soon as possible to ensure consideration.

Ada County is a great place to work! We have more than 2300 employees dedicated to enhancing our community’s quality of life. Our Operations team is growing, and this is an excellent opportunity to be a part of taking this team to the next level.

We offer a competitive Total Rewards package that increases your base salary by approximately 40%, including:

• Excellent medical, dental, and vision insurance
• Generous vacation and sick leave starting on day one
• 11 paid holidays annually
• Participation in one of the nation’s best state retirement systems, with 11.96% employer contribution
• 457(b) deferred compensation plan with up to 3% county match, plus a 401(k)
• Paid parental leave, life insurance, and robust wellness programs
• Ongoing training opportunities and career pathing
  
  

Ada County Operations on a daily basis ensures that county-owned buildings and facilities are properly built, consistently maintained, and operating at peak performance. How we systematically approach our mission provides great value and insights to the citizens of Ada County. Explore the many initiatives we implement to ensure cost-effective management of all resources.

Learn more about Ada County Operations by visiting our website. Ada County Operations

PLEASE NOTE:  Cover Letter and Resume must be submitted with your application to be considered for this job opportunity. 

GENERAL SUMMARY:
Responsible for managing the plans use of county buildings and facilities and works with Project Managers and the activities related to the projects, construction, design, alteration or installation of facilities and/or equipment of County owned buildings. Assists in developing and implementing policies governing facility maintenance, space planning, utilization, design, and construction.  This position is located in the Ada County Operations Department.

DISTINGUISHED FEATURES OF THE CLASS:
The incumbent works with a wide variety of stakeholders and is granted considerable latitude to exercise independent judgment. Must have comprehensive knowledge of the field's concepts and principles. Work performed is complex in nature but typically follows established policies, procedures, or processes.  Position responsible for directs the work of other employees.

• Develops architectural designs and specifications for county facilities;
• Conducts facility assessments and feasibility studies;
• Provides recommendations to Director for facility renovations and modernization projects;
• Coordinates with Senior Project Manager in Preparing project scopes, budgets, and cost estimates; 
• Provides technical support for capital improvement projects; 
• Serves as Architect of Record when required; 
• Reviews plans, specifications, and construction documents;
• Maintains the County’s plan set database; 
• Assists in preparing requests for proposals for project and deferred maintenance repairs;
• Ensures compliance with building codes, accessibility standards, and sustainability requirements; 
• Assists in developing facility standards and long-range facility plans;
• Conducts facility inspections and quality assurance reviews;
• Coordinates with Director and Senior Project Manager on county-wide master facilities planning ongoing update;
• Analyzes space management/planning trends to inform decisions on facility design;
• Oversees cost and time estimates, construction progress, contract requirements, and adherence to project specifications; 
• Provides helpful and useful technical assistance and advice to architects, engineers, contractors, on matters pertaining to building plans, construction methods, materials, and procedures,
• Interprets and makes decisions on technical problems relating to building and mechanical codes and related state and local laws and ordinances;
• Advises for scheduled maintenance and as needed repair of building, grounds or associated systems and equipment; Plans and overseas physical moves;
• Works closely with contractors on site to ensure work is carried out in accordance with specifications and resolves or escalates issues that may impact project such as scope, budget, deliverables, or completion dates;
• Assists in negotiations for architectural and engineering agreements and contracts.

ADDITIONAL FUNCTIONS: 

• May assist in formulation of and implementation of departments’ disaster response plans;
• Performs other duties as required.

• Bachelor’s degree from an accredited university in Architecture, Engineering, Construction Management, or related field and a minimum of five (5) years of professional level experience in a related field; Must hold and maintain a professional architectural licensure within the State of Idaho;
• Knowledge of International Building Code (IBC);
• Knowledge of public procurement and contracting;
• Knowledge of capital improvement planning;
• Knowledge of construction administration;
• Knowledge of sustainable design practice;
• Knowledge of building codes and related requirements and ADA standards; 
• Knowledge of the budgeting process;
• Knowledge of policy formulation and implementation; 
• Knowledge of building energy management;
• Knowledge of safety policies and procedures;
• Knowledge of the maintenance, repair, and construction of buildings and grounds facilities; 
• Knowledge of Idaho Public Works and Idaho Codes and County project applicability;
• Ability to review County-related plans and designs and provide professional advice and recommendations;
• Skill in providing technical supervision and training to staff; 
• Skill in reading and providing quality control for building plans, diagrams, specifications, and building codes; 
• Skill in making engineering computations and analysis and checking building construction computations made by architects and engineers; 
• Skill in explaining complex information; 
• Ability to exercise sound professional judgment;
• Ability to plan, interpret, prepare, and review specifications, plans, and designs; 
• Ability to establish and maintain effective working relationships; 
• Ability to express oneself clearly and concisely in verbal and written communication;
• Ability to plan and complete special, professional projects, and assignments; 
• Ability to establish and maintain effective policies, procedures, plans, blueprints, and specifications; 
• Ability to analyze situations, identify problem areas and develop and implement solutions;
• Ability to establish and maintain effective working relationships with others; 
• Ability to develop and implement department policies and procedures;
• Ability to present information clearly and concisely in written and verbal form.

OTHER REQUIREMENTS:

• The incumbent may be required to provide assistance to technical staff;
• May be required to attend evening meetings or be on site after hours as the project schedule requires;
• Respond to emergency calls during off-duty hours and be able to be reached by telephone after hours; 
• Must pass a Sheriff's Office security clearance (criminal records) check;
• Must possess and maintain a valid Idaho driver’s license.

• Work is performed in an office environment as well as in the field;
• May be required to lift up to 50 lbs.;
• Requires sufficient personal mobility and physical reflexes, which permits the employee to function in a general office environment and perform field inspections on construction sites. This may require climbing ladders, stairs and traversing uneven ground; 
• The incumbent will be required to ambulate over rugged terrain and withstand working outside in all weather conditions found in Ada County;
• Visits in the field may require the employee to move over the land and inspect various sites and occasionally the incumbent must negotiate fences, hazardous, or steep terrain with rough, rocky, and/or wet surfaces.  

DISCLAIMER:
To perform this job successfully, an individual must be able to perform the essential functions satisfactorily with or without reasonable accommodation. The above statements are intended to describe the general nature and level of work being assigned to this job. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of individuals in the job. This job description is not an employment agreement and/or an expressed or implied employment contract. Management has the exclusive right to alter this job description at any time without notice. Ada County provides Veteran’s Preference for all County jobs except for those deemed “key positions” in accordance with Title 65, Chapter 5 of Idaho Code.