- Location
- Sacramento, CA
- Type
- Contract
- Experience
- 1+ years
- Source
- Paylocity
Description
Description
About Us
Downtown Ford Sacramento is a family-owned Ford dealership that has served the Sacramento community since 1911. For more than a century, we’ve built our name on trust, integrity, and taking care of our customers and employees like family. We’re looking for a detail-oriented Contract Clerk to help keep our deals accurate and compliant.
Position Overview
The Contract Clerk connects Sales, F&I, and Accounting. You’ll review deal paperwork to make sure it’s complete and accurate, support deal-related accounting, and track F&I and aftermarket products, including payments and chargebacks. Accuracy, organization, and the ability to handle several deals at once are essential.
Key Responsibilities
Deal Paperwork Review
- Review all vehicle sales and lease deal paperwork to make sure it’s complete, accurate, and fully signed.
- Verify that deal figures (price, trade, payoff, taxes, fees, rebates) match across the buyer’s order, retail installment contract, and DMS.
- Identify missing or incorrect documents and work with Sales and F&I to correct them.
- Keep deal jackets organized, audit-ready, and compliant with California, federal, and lender requirements.
Accounting
- Reconcile contracts-in-transit, vehicle receivables, and deal-related schedules.
- Track trade payoffs, manufacturer rebates, and incentive claims through to receipt.
- Help with month-end close, including deal reconciliation and sales reporting.
- Support commission calculations by confirming final deal figures.
F&I Product Tracking and Chargebacks
- Track F&I and aftermarket products sold on each deal, including Ford Protect service plans, GAP, maintenance plans, and appearance protection.
- Monitor product payment status and follow up on outstanding items with F&I and providers.
- Track product cancellations and pro-rated customer refunds.
- Process and track chargebacks from product providers and lenders, including chargebacks from early payoffs, cancellations, and unwinds.
- Post chargebacks to the correct deals and accounts and work with F&I and payroll on commission adjustments.
- Reconcile product payables, chargeback activity, and provider statements every month.
What We Offer
- Competitive pay: [pay range]
- Full benefits package
- 401(k)
- Paid vacation time
- Monday–Friday schedule, [hours, e.g., 8:00 AM–5:00 PM]
- A stable, family-owned workplace with more than 100 years in Sacramento
- Training on our systems and processes, plus room to grow in dealership accounting
Requirements
Requirements
- Current, clean DMV record (MVR).
- At least 1 year of experience as a contract clerk or in accounting.
- Strong attention to detail and high accuracy with numbers.
- Working knowledge of accounts payable/receivable and account reconciliation.
- Proficiency with Microsoft Excel and comfort learning new software.
- Ability to manage deadlines and prioritize in a fast-paced environment.
- Clear, professional communication with salespeople, finance managers, lenders, and vendors.
- Discretion with confidential customer and financial information.
Preferred Qualifications
- Automotive dealership experience, especially at a Ford store.
- Experience with Tekion DMS.
- Experience tracking F&I products and chargebacks.
- Familiarity with Ford Credit, RouteOne or Dealertrack portals, and F&I products.
- Knowledge of California DMV title and registration procedures.
- Associate’s or bachelor’s degree in accounting, finance, or business.