Office and Administration Coordinator

Description

 The Office and Administration Coordinator is a critical operational partner supporting office administration, onboarding, training coordination, and team member experience. This role operates with accuracy, independence, and at PURIS pace—owning both day-to-day execution and behind-the-scenes work, including supporting operations with documentation and maintaining confidentiality and radical hospitality in all interactions. 

As a trusted partner across the PURIS team, this role serves as an extension of both People Operations and Operations, anticipating needs and ensuring onboarding, office operations, and community engagement initiatives are seamlessly executed from planning through completion. 

Pay Range: $22.00 - $24.00 per hour

Pay Frequency: Biweekly

Bonus Eligible: Yes

Work Location: Dawson, MN

Schedule: Monday – Friday, 7:30 a.m. – 4:00 p.m. 

occasional flexibility may be required to support onboarding, events, site visits, or business needs 

Travel: None

The compensation for this role will be based on qualifications, experience, market data, and internal equity. Actual pay may vary due to factors such as location, skills, education, and performance. Pay is determined transparently, using market benchmarks and ensuring internal equity.

Key Responsibilities 

• Own front office operations, ensuring a professional, guest-ready environment aligned with PURIS core values 
• Serve as the first point of contact for visitors, guests, and incoming communication (phone, email, in-person) 
• Coordinate meetings, events, interviews, and site visits with strong attention to detail and preparation 
• Prepare and maintain conference rooms, common areas, and materials to ensure readiness for leadership, candidates, and guests 
• Manage office inventory and proactively order supplies to maintain uninterrupted operations 
• Oversee vendor coordination and communication (W9s, invoices, scheduling, maintenance, and follow-up) 
• Coordinate building and facility needs through work orders (cleaning, maintenance, inspections) 
• Manage deliveries, mail distribution, and outbound shipments as needed 
• Maintain digital signage, visitor communications, and event-related materials 
• Coordinate logistics for large group visits and events, including schedules, materials, and space readiness 
• Support operational tasks such as documentation completion, administrative processing, and special projects 
• Execute errands and ad hoc support tasks that ensure smooth day-to-day operations 

People Operations Responsibilities: 

• Coordinate onboarding logistics, including scheduling, communication, documentation, and Day One readiness 
• Partner with People Operations and Training teams to ensure onboarding and employee experience processes are executed effectively 
• Support employee engagement initiatives, internal communications, and People Ops projects 
• Handle confidential employee and business information with professionalism and discretion 

Specific Measures of Success 

• 95%+ of tasks and deliverables are completed accurately on first submission 
• 100% of new hires are fully prepared for Day One (documentation, scheduling, materials, communication) 
• Office, conference rooms, and shared spaces consistently maintained in a guest-ready state 
• Successfully plans and executes community or onsite events from start to finish 
• Maintains strict confidentiality with all employee and business information 

Job Competencies 

Adaptability 

Communication 

Customer Service Orientation 

Organization and planning 

Vendor Management 

Project Management 

Confidentiality 

Requirements

Education and Experience: 

Highschool Diploma  

Three or more years in Administration or Customer Service Representative Role 

Skills and Capabilities: 

• Demonstrates a strong commitment to safety and maintaining a safe work environment
• Executes tasks accurately and independently, with a high level of ownership and follow-through
• Proactive, reliable, and self-motivated with the ability to anticipate needs and take initiative
• Strong verbal and written communication skills; able to collaborate effectively across cross-functional and technical teams 
• Highly organized with strong attention to detail; able to capture, track, and communicate work progress and escalate challenges appropriately 
• Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook/Teams) and able to navigate systems independently 
• Proven ability to manage multiple priorities and deadlines while maintaining quality and accuracy 
• Strong problem-solving skills with the ability to work independently with minimal direction 
• Demonstrates professionalism in presence, communication, and execution of work 
• Maintains strict confidentiality and exercises sound judgment when handling sensitive information 
• Experience coordinating projects, events, or onboarding processes is preferred 
• Experience with Microsoft Copilot, AI tools, or workflow automation is preferred
• Willingness to learn and use new technology to improve efficiency and organization is encouraged

Physical Requirements: 

• Ability to remain in a stationary position (sitting or standing) for extended periods while performing administrative tasks 
• Ability to move throughout the facility, including walking between office spaces, meeting rooms, and operational areas 
• Ability to occasionally lift and move materials and supplies up to 25 pounds (e.g., office supplies, event materials, packages) 
• Ability to bend, reach, and set up meeting rooms, events, and workspace areas 
• Ability to operate standard office equipment, including computers, phones, printers, and copiers 
• Ability to transport materials within the facility and occasionally outside the building (e.g., errands, event preparation) 
• Ability to communicate effectively in person, over the phone, and via electronic communication 
• Ability to work in an office and light industrial/plant environment as needed, with appropriate PPE when required 

Benefits:

At PURIS, we’re proud to support our team with a comprehensive benefits package designed to help you thrive both personally and professionally. Starting the first of the month after your hire date, you’ll enjoy access to Medical insurance plans starting as low as $31 per paycheck. We also offer dental and vision coverage, as well as free digital health care for all employees. You will also have access to Life and Short-Term Disability insurance covered for you at 100%, along with flexible health and dependent care spending accounts. Planning for your future? PURIS offers a 401(k) plan with a company contribution of 3.5% when you contribute up to 6% toward your retirement plan. Enjoy a healthy work-life balance with 80 hours of PTO accrued annually, 8 paid holidays, and access to a variety of other free resources at your disposal. Join us and experience the benefits designed with you in mind!

Why Work with Us?

Career Growth: PURIS offers a dynamic work environment where you can develop your skills and advance your career. We are committed to nurturing talent and providing ample opportunities for professional development and growth within the company.

Comprehensive Benefits: Enjoy a range of benefits designed to support your well-being and work-life balance, including on-demand pay, and telehealth services.

Innovative Environment: You'll have the opportunity to work with state-of-the-art engineering and cutting-edge technology. Our dedication to innovation means you'll be part of a forward-thinking team constantly pushing the boundaries of the plant-based food industry.

Strong Values: We uphold integrity and a global vision for the future. Our company culture is built on collaboration, excellence, and a shared commitment to our mission of creating a better food system. This commitment extends to fostering a workplace where safety is paramount in every operation.

Commitment to Sustainability: At PURIS, we are deeply dedicated to creating a sustainable future. Our manufacturing processes are designed to minimize environmental impact and promote regenerative agriculture. By joining our team, you'll contribute to a company that values sustainability and is committed to making a positive impact on the planet.

PURIS is an equal opportunity employer. All qualified applicants are welcome, regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law. The hiring process includes successfully completing a background check, and drug screen. We E-verify all new hires. 

No unsolicited agency submittals please. Agency partners must be invited to participate in a search by our Talent Acquisition Team and have signed terms in place prior to any submittal. Resumes submitted directly to any PURIS employee or affiliate will not qualify for fee payment and therefore become the property of PURIS.