Accounts Receivable and Payable Reporting Analyst

 

 

ROLE PROFILE / JOB DESCRIPTION

Accounts Receivable and Payable Reporting Analysist

1. DEPARTMENT: Finance

2. BUSINESS GROUP: Signature Flatbreads (UK) Ltd

Signature Flatbreads produces a range of award-winning, high quality authentic flatbreads and morning goods. It has bakeries situated in Dunstable (UK) and Nashik (India) employing over 1,000 employees. It supplies branded and own label products to supermarkets, QSR’s, Food manufacturers and other food service establishments.

3. LOCATION OF ROLE: Dunstable, Bedfordshire

4. ROLE SUMMARY:

This role is situated within both the receivables and payables departments. The role will include the following:

o Monthly review of the payables ledger to identify any anomalies – resolving appropriately.

o Maintaining the Payables ledger for VAT compliance across all vendors.

o Monthly Vat Return.

o Payment Practices Reporting – inline with Government deadlines and requirements.

o Allocate monthly Direct Debits to Invoices – investigating and differences in payments to Purchase Orders and resolving appropriately.

o Writing Process notes for the AP & AR Team – managing the updates as and when needed.

o Design training manuals for internal use – to be used across all internal departments.

o Train Internal Staff for both Payables and Receivable procedures.

o Re design internal reports for both the Payable and Receivable departments, with end user consideration

o Manage all Receivable export templates across customer accounts.

o Review and reconcile open purchase orders on Vendor accounts.

o Design appropriate KPI’S for both the Payables and Receivables Team – alongside a monthly reporting pack to be distributed internally within the business.

 

 

o Support with Top 20 Vendor Statement reconciliations – and ensuring all requests are followed up and completed within the month. Copy Invoices etc.

o Vendor Templates – 1st invoice Validation for HMRC Vat compliance.

o Manage all credit balances on the Receivables ledger – full investigation with any recommended process changes to reduce volumes.

o Contact point for Payables internal and external Audit – managing all audit requirements.

o Holiday cover for roles within the AP & AR Team as required.

Attention to detail and independent working is necessary for this role.

5. REPORTING AND KEY RELATIONSHIPS

The role reports to the Credit and Payables Manager with other key contacts being,

o Financial Controller

o Commercial Finance Team

o Sales Team

o Logistics Office

o Master data Administration Team

o IT Department

o Internal and External Audit

6. EXPERIENCE & COMPETENCIES

o Strong written and verbal communication skills, detail oriented with passion for accuracy and closure.

o Problem solver who enjoys contact with various departments both face to face and via email.

o Ability to multi-task, prioritise and execute within internal and external deadlines.

o Experience with preparing VAT Returns and Government Payment practices reporting.

o Key contact for internal and external audit.

o Accounts Payable and Receivable experience.

o Receivables experience with companies that operate with a debt note process.

o Must be flexible to work at month-end close, holiday cover and overtime when necessary.

7. KNOWLEDGE AND SKILLS

o Highly numerate.

o Strong excel and communication skills.

o Reporting – internal and external.

o Audit experience.

 

 

o VAT Compliance – Customer and Vendor

o Staff Training

o Experience in transaction monitoring to detect suspicious activity and mitigating fraud risk.

o Experience in implementing stronger internal policies and external regulations, with the inclusion of reporting on Key Risk Indicators.

o Process Development – aligning with internal and external controls.

8. PERSON SPECIFICATION

o Highly motivated self-starter with strong work ethic and positive "can do" attitude

o High attention to detail

o Adaptable with ability to respond to change in a fast-paced environment.

o Able to plan and organise own workload

o Able to identify and recommend process improvement.