Senior Secretary

In a world of possibilities, pursue one with endless opportunities. Imagine Next!

 

At Parsons, you can imagine a career where you thrive, work with exceptional people, and be yourself. Guided by our leadership vision of valuing people, embracing agility, and fostering growth, we cultivate an innovative culture that empowers you to achieve your full potential. Unleash your talent and redefine what’s possible.

 

Job Description:

Parsons is looking for an amazingly talented Senior Secretary to join our team on a transformational giga-project in Tabuk, Saudi Arabia. In this role, you will provide high-level, confidential administrative and secretarial support to executive project leadership and department heads, ensuring smooth operations in a fast-paced, mega-scale engineering and construction environment.

What You’ll Be Doing:

• Executive Support: Manage and coordinate complex appointment calendars, schedule high-level stakeholder meetings, and arrange extensive domestic and international travel/accommodations.
• Document Control & Correspondence: Independently compose, format, and draft executive-level correspondence, technical reports, meeting minutes, and presentations adhering strictly to Parsons' corporate standards.
• Information Management: Supervise and maintain highly organized, confidential digital and physical filing systems, ensuring seamless retrieval of project artifacts and compliance with information security protocols.
• Communication Hub: Screen and direct incoming calls, greet high-profile clients, and serve as a reliable liaison between project leadership, cross-functional engineering teams, and external stakeholders.
• Office Coordination: Oversee daily administrative workflows, manage office supplies procurement, and provide operational guidance or mentorship to junior administrative and clerical staff.

What Required Skills You’ll Bring:

• Experience: Minimum of 10+ years of progressive secretarial and administrative experience, with a proven track record supporting executive management on large-scale infrastructure, construction, or engineering projects.
• Education: High School Diploma or equivalent; an Associate’s or Bachelor’s degree in Business Administration or a related field is highly preferred.
• Technical Savvy: Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and standard document management systems (e.g., Aconex, SharePoint).
• Communication: Exceptional verbal and written English communication skills; ability to draft clear, professional correspondence independently.
• Adaptability: Demonstrated capability to work effectively under pressure, multitask, and maintain extreme confidentiality within a dynamic, multi-cultural project environment.

What Desired Skills You’ll Bring:

• Prior experience working on a Saudi Arabian Giga-Project (such as NEOM, The Line, or Oxagon) or within the GCC region.
• Fluency or basic professional proficiency in Arabic is a significant plus.
• Familiarity with project management tracking tools (e.g., JIRA, Smartsheet).

Parsons equally employs representation at all job levels no matter the race, color, religion, sex (including pregnancy), national origin, age, disability or genetic information.

We truly invest and care about our employee’s wellbeing and provide endless growth opportunities as the sky is the limit, so aim for the stars! Imagine next and join the Parsons quest—APPLY TODAY!

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