Community Services Specialist - Robstown Community Center - J02280 - 41900

Base Pay: $20.06 Hourly

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SUMMARY: Carries out a variety of clerical, financial and management assistance duties in the Community Services Department, including: handling the Senior Community Services Vendor Accounts; maintaining records on clients and the services provided to them; updating financial reports, gathering budget data; and recording payments and balances of program accounts; and clerical/secretarial duties, as required.

The employee is required to be on duty before, during, and after natural disasters and emergencies, as directed by the Department Head.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.

Assists with activities and functions in the Senior Citizens’ Program, such as:

1. Tracking clients participating in the program

2. Coordinating assigned activities and projects

3. Preparing monthly performance reports.

4. Preparing monthly financial reports

5. Making referrals or conducting follow-ups on complaints by program participants.

Assists the Grants Activity by coordinating information between different organizations and grant requestors; compiles research data for grant applications.

Prepares and makes monthly deposits of cash and checks among eight different program accounts.

Reviews the Department’s monthly fuel reports.

Obtains bids from contractors/vendors for items or services needed for Departmental projects.

Assists in the preparation of the Department’s seven different budgets by gathering data, compiling statistics, etc.

Provides similar assistance in the preparation and maintenance of the ten contracts monitored by the Department.

Processes Purchase Orders and monitors payment.

Maintains time sheets for all Departmental personnel and submits them to the Payroll Section of the Auditor’s Office.

Provides duplicates of material for various Departmental offices.

Assists the Director and the Program Manager by:
1. Maintaining the flow of communications within the office;
2. Updating them on daily activities and managing their appointment schedules;
3 Participating in special/urgent/one-time projects.

Prepares memos, correspondence, reports, or any other general departmental work that may be required, including reception functions, filing, indexing, recording information, making copies, etc.

Routes all telephone calls and mail to appropriate Community Service sites.

Assists in the preparation of budget and contracts.

Assists in coordinating grant information between different organizations and grant requestors.

QUALIFICATIONS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Any employee who drives a vehicle on official business must have a driving record which meets standards set by the County and the County’s insurance carrier.

EDUCATION and/or EXPERIENCE: Associate's degree (A. A.) or equivalent of two years of college-level course work in business/business technology/office administration or a related field of study; or a High School Diploma or GED with at least two years of work-related experience in office management.

Any equivalent combination of experience and training which provides the required knowledge, skills and abilities, may be considered for current Nueces County employees only.

LANGUAGE SKILLS: Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before groups of customers or employees of organization.

MATHEMATICAL SKILLS: Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to draw and interpret bar graphs. Ability to calculate figures and amounts such as discounts, interest, commissions, proportions and percentages.

REASONING ABILITY: Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.

CERTIFICATES, LICENSES, REGISTRATIONS: Valid Texas Motor Vehicle Operator's License. Any employee who drives a vehicle on official business must have a driving record which meets standards set by the County and the County’s insurance carrier.

OTHER SKILLS AND ABILITIES: Knowledge of proper accounting and bookkeeping procedures.

Highly developed telephone and public relation skills.

Ability to maintain communication between the Director and multi activity centers.

Ability to use a variety of word processing and database software.

PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is frequently required to sit; use hands to handle, or feel objects, tools, or controls; and talk or hear. The employee is occasionally required to stand; walk; reach with hands and arms; and stoop, kneel, crouch, or crawl. The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 50 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.

WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is occasionally exposed to low radiation while working at the computer terminal. The noise level in the work environment is usually moderate.

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