Contract Administrative

Our client is a management consulting firm from Japan which specializes in corporate growth, business restructuring, and management advisory.

They are seeking a proactive and detail-oriented Contract Administrative to provide administrative and coordination support to the Managing Director and ensure the smooth day-to-day operation of the office. This role is ideal for an organized individual who is able to manage multiple priorities, communicate effectively in English, and work independently in a fast-paced environment.

Key Responsibilities:

• Manage the Managing Director's meeting schedules, appointments, and calendar arrangements.
• Monitor and verify employees' expense claims and attendance records.
• Conduct basic research and gather information to support business and operational requirements.
• Follow up on the progress of contracts, billing, and cash collection matters to ensure timely completion.
• Coordinate and facilitate communication with internal departments and support general office management activities.
• Handle communication and correspondence with the client's headquarters (HQ) in English.
• Prepare administrative documents, reports, and meeting materials as required.
• Maintain organized records and ensure proper filing of documents.
• Perform other administrative and ad-hoc duties assigned by management.

Requirement:

• Diploma or Bachelor's Degree in Business Administration, Management, or a related discipline.
• Minimum 2 years of relevant administrative or office support experience.
• Good command of spoken and written English and Bahasa Malaysia.
• Proficient in Microsoft Office applications (Word, Excel, PowerPoint, and Outlook).
• Strong organizational, coordination, and time management skills.
• Detail-oriented with good problem-solving abilities and the ability to handle confidential information professionally.
• Able to work independently while maintaining effective communication with internal and external stakeholders.