Operations Administrator

About the team:

As part of our Point Solutions Group (PSG) team, you’ll help run the administrative, financial, and reporting backbone that keeps PSG’s federal contracts compliant and audit-ready. You’ll work daily in SharePoint, Excel, and PSG’s timesheet and payroll platforms, partnering closely with the Engagement Manager, Finance, and DHI Legal. Your work behind the scenes lets PSG’s client-facing teams stay focused on customers while the business runs accurately and on time.

About the role:

As an Operations Administrator, you’ll own employee administration, finance administration, contracts administration, and reporting for PSG, while also providing part-time contracts-review and FAR/SCA compliance support to PSG’s legal team.

Why we’re hiring for this role:

This role is what lets PSG’s growth outpace its back-office headcount: you’ll keep timesheets, billing, and contract files accurate and audit-ready, and give Legal a reliable first pass on routine contract documents without adding headcount.

Once hired, you will:

• Learn PSG’s timesheet, PTO, and onboarding and offboarding processes, and start monitoring submissions and approvals for full contract compliance
• Get up to speed on the invoice and monthly billing cycle, and begin supporting Finance with client billing questions
• Organize and audit client contract files in SharePoint, making sure documentation is current and complete
• Start tracking certifications, purchase orders, and contract funding so nothing lapses without notice

As you progress in the role, you will:

• Proactively manage contract funding, issuing Limitation of Funds notices and tracking option year exercise windows ahead of deadlines
• Process annual rate escalations and labor category updates, and review contract modifications for accuracy before execution
• Take on part-time contracts-review support for PSG’s legal team, reviewing subcontracts, RFP terms, and Master Service Agreements for risk items and non-standard terms
• Support FAR clause compliance, with a focus on Service Contract Act wage determinations, health and welfare rates, and required notices
• Build toward program-level ownership, positioning yourself as a strong internal candidate for an Engagement Manager, Program Manager, or Contracts/Compliance Administrator role as PSG grows

What you bring to the team:

Keep language simple and concise. Don’t add requirements that can be taught or trained. This section can include both technical and soft skills.

Required:

• Three or more years of experience in an HR, payroll, operations, or business administration support role
• Hands-on experience with payroll processing, timesheet compliance, or new hire administration, such as onboarding paperwork, I-9/E-Verify, or tax documentation
• Experience reconciling data across multiple systems, such as payroll/HRIS, VMS, or ERP, with a sharp eye for accuracy
• Comfort reviewing routine contract documents such as subcontracts, modifications, RFP terms, and MSAs for completeness, and flagging issues for attorney review
• Strong organizational skills and attention to detail, plus proficiency in Microsoft Office (especially Excel) and SharePoint

Preferred:

• Experience supporting a large, distributed workforce (300 or more employees or contractors) with HR administrative processes
• Prior experience in a government contracting or federal services environment
• Familiarity with funding mechanisms common to government contracts, such as Limitation of Funds notices, option years, and purchase order tracking
• Working knowledge of FAR clauses for services contracts, particularly the Service Contract Act
• Experience reviewing, redlining, or processing contract modifications, subcontracts, or MSAs 

NOTE: This job description is not intended to be an all-inclusive list of the duties and responsibilities of the job described, nor are they intended to be such a listing of the skills and abilities required to do the job. Rather, they are intended only to describe the general nature of the job as of the date this job description was prepared. Management reserves the right to modify this job in order to meet business needs. 

All qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.