Client officer - Administrator or Senior Administrator

Job title: Client officer - Administrator or Senior Administrator

Role Location: Jersey  

Department:  Capital Market    

Employment Type: Permanent, Full Time  

Are you looking to build a career in one of Jersey's most dynamic and internationally focused financial services sectors? 

We are seeking a motivated and ambitious Trainee Administrator to join our growing Capital Markets team. This is an exciting opportunity to work alongside experienced professionals supporting a diverse portfolio of international structures, including securitisations, debt issuance programmes, structured finance transactions, private equity holding structures and special purpose vehicles (SPVs). 

As a Trainee Administrator, you will gain exposure to complex cross-border transactions, corporate governance practices and regulatory frameworks while developing the technical skills and professional expertise required for a successful long-term career within Capital Markets and Corporate Services. 

Why Join Capital Markets? 

Our Capital Markets team partners with leading global financial institutions, investment managers, banks, lenders and multinational organisations. We support sophisticated structures and transactions across multiple jurisdictions, providing exposure to a broad range of financial products and corporate entities. 

This role offers a unique opportunity to develop specialist expertise within an expanding sector of the financial services industry while working in a collaborative and supportive environment. 

Career Development 

At Apex, we are committed to investing in our people and providing clear pathways for professional growth. 

You will benefit from: 

• A structured training and development programme. 

• Full support towards obtaining a recognised professional qualification, including CGI, STEP, ACA, ACCA, CISI or equivalent. 

• Mentoring and coaching from experienced industry professionals. 

• Exposure to board-level interactions and international transactions. 

• Continuous technical and professional skills development. 

• Clear progression opportunities from Trainee Administrator through to Senior Administrator, Management and Leadership positions. 

The Role & Key Responsibilities:  

Client Administration 

• Support the day-to-day administration of a diverse portfolio of Capital Markets and Corporate Services entities. 

• Assist with the administration of securitisation vehicles, note issuance programmes, structured finance transactions, holding companies and other SPVs. 

• Assist with the incorporation, ongoing maintenance and winding-up of companies and other legal entities. 

• Maintain statutory records and ensure client files remain accurate, complete and up to date. 

• Process routine administrative matters in accordance with internal procedures, service standards and regulatory requirements. 

• Ensure all activities are conducted in compliance with company policies, internal controls and applicable regulatory requirements. 

Corporate Governance & Board Support 

• Prepare board packs, agendas and supporting documentation for board and committee meetings. 

• Draft board minutes, written resolutions and other corporate governance documentation. 

• Coordinate board meetings and attend meetings where required to assist with minute-taking and follow-up actions. 

• Maintain statutory registers and corporate records. 

• Support the completion of annual and event-driven corporate filings. 

Client Onboarding & Entity Lifecycle Management 

• Assist with client onboarding, entity incorporations and account opening processes. 

• Support the collection, review and maintenance of client due diligence documentation. 

• Assist with changes to directors, shareholders, officers and authorised signatories. 

• Support entity closure, liquidation and restructuring processes where applicable. 

• Maintain accurate records across internal systems, banking platforms and document management systems. 

Compliance & Risk Management 

• Assist with customer due diligence (CDD), Know Your Customer (KYC) and periodic review processes. 

• Support client review and remediation activities in accordance with regulatory requirements. 

• Escalate unusual transactions, missing documentation, risks or compliance concerns in a timely manner. 

• Assist in ensuring regulatory deadlines and internal compliance obligations are met. 

• Develop an understanding of Jersey AML/CFT/CPF requirements, sanctions obligations and financial crime controls. 

Financial & Operational Support 

• Assist with the review of financial information and supporting documentation. 

• Prepare routine payment instructions and banking documentation. 

• Investigate and escalate discrepancies identified during client and entity reviews. 

• Support transaction closings, refinancing events, restructurings and other corporate actions under the supervision of senior team members. 

• Accurately record time and contribute towards team and business objectives. 

• Support operational initiatives, process improvements and system enhancements 

Client Service & Stakeholder Management 

• Build strong working relationships with clients, intermediaries, legal advisers, auditors, banks and other third parties. 

• Support team for day-to-day client and stakeholder queries. 

• Draft professional correspondence and client communications to a consistently high standard. 

• Deliver exceptional client service in line with Apex values and service standards. 

Learning & Development 

• Participate actively in internal training programmes and development initiatives. 

• Develop knowledge of Capital Markets transactions, structured finance products, debt issuance programmes and Jersey corporate administration. 

• Work towards obtaining a recognised professional qualification. 

• Contribute positively to a collaborative, inclusive and high-performing team environment. 

• Support senior team members with client deliverables and special projects as required. 

Qualifications & Skills 

Essential 

• Pursuing Bachelor's or Master's degree in Law, Finance, Accounting, Economics, Business Studies or a related discipline. 

• Strong academic background and a genuine desire to learn and develop. 

• Excellent verbal and written communication skills. 

• Ability to communicate information clearly and professionally. 

• Strong analytical and problem-solving abilities. 

• Ability to retain and apply technical information effectively. 

• Strong organisational and time-management skills. 

• Ability to prioritise tasks and meet deadlines in a fast-paced environment. 

• Excellent client service and interpersonal skills. 

• High level of accuracy and attention to detail. 

• Ability to work effectively as part of a team. 

Desirable 

• Previous internship, placement or work experience within financial services, legal services or corporate administration. 

• Basic understanding of financial markets, structured finance, capital markets products and corporate structures. 

• Awareness of Jersey's financial services and regulatory environment. 

• Currently studying towards, or willing to study towards, a professional qualification recognised by the JFSC. 

• Good working knowledge of Microsoft Word, Excel, Outlook and Teams. 

• Ability to manage multiple priorities and adapt to changing business needs. 

What We Offer 

• A genuinely unique opportunity to be part of a leading global financial services organisation. 

• Comprehensive training and mentoring from experienced industry professionals. 

• Full support towards obtaining a recognised professional qualification, including study support where applicable. 

• Exposure to complex international Capital Markets and structured finance transactions. 

• Opportunity to work across multiple jurisdictions and with leading global financial institutions. 

• Direct interaction with senior management and industry specialists. 

• Competitive salary and benefits package. 

• Hybrid and flexible working arrangements. 

• An inclusive, collaborative and high-performing working environment. 

• Clear long-term career progression opportunities. 

Additional information: 

We are an equal opportunity employer and ensure that no applicant is subject to less favourable treatment on the grounds of gender, gender identity, marital status, race, colour, nationality, ethnicity, age, sexual orientation, socio-economic, responsibilities for dependants, physical or mental disability. Any hiring decision are made on the basis of skills, qualifications and experiences.  

We measure our success as a business, not only by delivering great products and services and continually increasing our assets under administration and market share, but also by how we positively impact people, society and the planet.