Sr. Administrative Assistant

At Johnson & Johnson, we believe health is everything. Our strength in healthcare innovation empowers us to build a world where complex diseases are prevented, treated, and cured, where treatments are smarter and less invasive, and solutions are personal. Through our expertise in Innovative Medicine and MedTech, we are uniquely positioned to innovate across the full spectrum of healthcare solutions today to deliver the breakthroughs of tomorrow, and profoundly impact health for humanity. Learn more at jnj.com.

As guided by Our Credo, Johnson & Johnson is responsible to our employees who work with us throughout the world. We provide an inclusive work environment where each person is considered as an individual. At Johnson & Johnson, we respect the diversity and dignity of our employees and recognize their merit.

Job Function:

Business Support

Job Sub Function:

Administration & Secretarial

Job Category:

Business Enablement/Support

All Job Posting Locations:

Horsham, Pennsylvania, United States of America

Job Description:

We are searching for the best talent for a Senior Administrative Assistant. This hybrid position will be in Horsham, PA.

Per our J&J Flex Policy, the expectation for this position is to work in office 3-4 days per week and work from home 1-2 days per week.

About Innovative Medicine

Our expertise in Innovative Medicine is informed and inspired by patients, whose insights fuel our science-based advancements. Visionaries like you work on teams that save lives by developing the medicines of tomorrow.

Join us in developing treatments, finding cures, and pioneering the path from lab to life while championing patients every step of the way.  Learn more at https://www.jnj.com/innovative-medicine

The Senior Administrative Assistant provides complex executive, operational, and team support to the Vice President, CAR-T and Director of Marketing, CAR-T, enabling effective execution across a high-priority, highly matrixed business. The role requires sound judgment, discretion, independent assessment, and resourceful resolution of complex situations while supporting leaders and teams that collaborate with an external alliance partner and internal cross-functional stakeholders.

RESPONSIBILITIES: 

• Provide day-to-day executive and team support to the Vice President, CAR-T and Director of Marketing, CAR-T, including management and prioritization of complex, frequently changing calendars; high-volume meeting requests; domestic and international travel; expense reports; meetings and events; vendors; and logistics across CAR-T and cross-functional partner teams
• Manage and organize files, records, communications, onboarding materials, organizational charts, SharePoint content, and departmental documents, including confidential and sensitive information related to leadership priorities, alliance interactions, commercial strategy, financial administration, and organizational matters
• Independently organize large internal department meetings and leadership forums, onsite or offsite; prepare and edit agendas, reports, presentations, meeting materials, and minutes; and coordinate inputs across internal and alliance-facing stakeholders
• Perform diverse administrative and project-focused duties requiring independent judgment, prioritization, and clear written and verbal communication on behalf of the Vice President, Director of Marketing, and broader CAR-T leadership team
• Maintain databases, general and department or division specific applications
• Manage and follow up on the financial administration of the department including monitoring budget procedures, preparing expense reimbursements, monitoring contract administration and initiate/follow up on purchase orders.
• Act as a trusted point of contact for leadership, cross-functional departments, external contacts, vendors, and alliance-related coordination, ensuring timely follow-through, appropriate information handling, and clear communication
• Participate in administrative, departmental, cross-functional, and campus-wide projects, workgroups, or committees that optimize processes and team operations
• Stay informed of company policies, procedures, guidelines, administrative systems, and business processes relevant to the department; provide guidance and timely reminders to staff; and pursue tools or professional development that strengthen executive support, team effectiveness, and operating discipline

Additional responsibilities may include the following:

• Maintain and organize the department SharePoint site, Teams channels, and shared resources to support efficient access to information and consistent team operations
• Proofread documents and texts with regard to content

QUALIFICATIONS

• High School diploma or equivalent is required; Associate’s degree or Bachelor’s degree is preferred

• Minimum of 6 years’ administrative support experience required; experience supporting vice presidents, directors, complex teams, or matrixed commercial organizations preferred
• Knowledge of contract administration
• Highly organized, with strong attention to detail and accuracy and the ability to establish, manage, and revise priorities while handling multiple time-sensitive responsibilities
• Ability to take initiative, work independently with minimal supervision, adapt to shifting priorities, and respond resourcefully to unforeseen circumstances and complex problems in a fast-paced environment
• Advanced computer skills including extensive knowledge of Office applications and organization specific software
• Demonstrated ability to maintain confidentiality, apply discretion, and handle sensitive business, personnel, financial, alliance-related, and leadership information professionally
• Strong interpersonal, verbal, written, and multitasking communication skills, with the professionalism to communicate on behalf of senior leaders and collaborate effectively with supported teams and the broader administrative community

• Influences or persuades others within area of immediate responsibility to support efficient ways of working, align schedules and deliverables, and adopt practical administrative processes
• Interacts regularly with internal and external colleagues, including senior leaders, cross-functional partners, alliance-facing contacts, and administrative peers, requiring professionalism, confidentiality, and strong coordination across departments

This job posting is anticipated to close on 9/4/2026.

This position is overtime eligible.  

Johnson & Johnson is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, age, national origin, disability, protected veteran status or other characteristics protected by federal, state or local law. We actively seek qualified candidates who are protected veterans and individuals with disabilities as defined under VEVRAA and Section 503 of the Rehabilitation Act. 

Johnson & Johnson is committed to providing an interview process that is inclusive of our applicants’ needs. If you are an individual with a disability and would like to request an accommodation, please contact us via https://www.jnj.com/contact-us/careers or contact AskGS to be directed to your accommodation resource.

#LI-Hybrid

 

 

Required Skills:

 

 

Preferred Skills: