ASSISTANT, OUTSOURCE SERVICES

Job Description :

1. Dispatch and Courier Services:

• Collect, distribute, and deliver official documents, parcels, and correspondence between KPJC JB, KPJ Group entities, government agencies, vendors, and external stakeholders.
• Ensure timely and secure delivery of confidential documents.
• Maintain records and tracking logs of all dispatched and received documents.

2. Transportation Services:

• Provide safe and efficient transportation for staff, students, guests, and management as assigned.
• Ensure college vehicles are operated in compliance with traffic regulations and company policies.
• Maintain vehicle logbooks, fuel records, and service schedules.

3. Vehicle Maintenance:

• Conduct routine inspections of assigned vehicles to ensure roadworthiness and safety.
• Coordinate vehicle servicing, repairs, insurance renewals, and road tax renewals.
• Report vehicle defects and maintenance requirements promptly

4. Technical and Maintenance Support

• Perform basic maintenance and repair works, including electrical, plumbing, carpentry, painting, and minor building repairs.
• Assist in troubleshooting facility-related issues and escalating major repairs to the M&E Department or external contractors.
• Support preventive maintenance activities across the campus.

5. Facility and Event Support

• Assist in the setup and dismantling of classrooms, laboratories, meeting rooms, and event venues.
• Ensure furniture, equipment, and facilities are arranged according to operational requirements.
• Support college events, examinations, and official functions.

6. Administrative Support

• Assist in filing, record keeping, inventory management, and administrative documentation.
• Support procurement activities, including collection of quotations, delivery verification, and inventory checks.
• Maintain accurate records of maintenance requests and completed tasks.

7. Inventory and Asset Management

• Monitor and maintain inventories of tools, maintenance supplies, and office equipment.
• Report shortages and assist in stock replenishment.
• Support periodic asset verification and inventory audits.

8. Health, Safety, and Compliance

• Ensure compliance with workplace safety procedures and college policies.
• Identify and report potential hazards or safety concerns.
• Maintain cleanliness and proper storage of tools and equipment.

9. Emergency Response Support

• Respond to urgent maintenance issues, equipment breakdowns, and facility emergencies.
• Assist in emergency preparedness activities and evacuation procedures when required.

10. General Duties

• Perform any other duties assigned by the Administrative Executive, and Principal/Chief Executive in support of college operations.

Job Requirement:

Education:

• Minimum SPM, Certificate, or Diploma in Building Maintenance, Facilities Management, Engineering, Business Administration, or a related field.

Knowledge and Experiences:

• Valid Malaysian Driving License (Class D) with a good driving record.
• Experience in maintenance, technical support, dispatch services, or general administration is an added advantage.

Skills & Competencies:

• Workday
• Microsoft office/ Excel / Power point

Technical skills required

• Basic knowledge of building maintenance and repair work.
• Good driving skills and knowledge of local routes and government agencies.
• Ability to perform manual and physical tasks when required.
• Good organizational and time management skills.
• Ability to work independently and as part of a team.
• Good communication and interpersonal skills.

Special skills required

Personal attributes

• Responsible and trustworthy.
• Service-oriented with a positive attitude.
• Punctual and dependable.
• Proactive and willing to learn.
• Flexible and adaptable to operational requirements.
• Strong commitment to safety and compliance.