Job Description Summary

Organization's Summary Statement:
The Advancement Coordinator in the A. James Clark School of Engineering enhances the operational effectiveness of the Engineering Advancement Office (EAO) by providing comprehensive administrative, financial, and operational coordination. Responsibilities include budget planning and monitoring, forecasting and reconciling expenditures, facilitating contracts and procurements, coordinating complex travel and meeting logistics, processing vendor payments, and ensuring compliance with university financial, procurement, and administrative policies.

The Coordinator will prioritize and troubleshoot scheduling for the assistant dean for advancement; coordinate the preparation of briefing materials and logistics for meetings with donors and other external stakeholders; facilitate the involvement of faculty, staff, and students in constituent engagement opportunities; and provide limited logistical support for select corporate engagement meetings and events, as assigned.

The Coordinator oversees constituent data management, coordinates onboarding logistics for new employees, manages the Engineering Advancement Office's physical workspace, plans team meetings and retreats, and hires, trains, schedules, and supervises two to three student assistants.
Attendance at events during and after regular office hours, including evenings and weekends, will be necessary. Limited travel, primarily within the Baltimore–Washington region, is required.

Preferences:
-Experience managing budgets and familiarity with enterprise systems (e.g., Workday, Concur, or similar platforms).
-Experience in office management, operations, or administrative coordination, with exceptional organizational skills and attention to detail.
-Strong written communication skills and the ability to work effectively with a range of stakeholders.
-Exercises sound judgment, takes initiative, and works independently with a strong sense of ownership.
-Thrives in a fast-paced, collaborative environment and effectively manages competing priorities.

Physical Demands:
-Work is performed in an office environment and requires the ability to operate standard office equipment and keyboards.
-Ability to work some evenings and weekends as necessary
-Ability to lift or move up to 25 pounds
-Limited local travel may be required

Licenses/ Certifications: N/A

Minimum Qualifications

Education: Bachelor’s degree from an accredited college or university.

Experience: One (1) year of professional administrative experience.

Other: Additional work experience as defined above may be substituted on a year for year basis for up to four (4) years of the required education.

KNOWLEDGE, SKILLS, & ABILITIES

Knowledge of office administration and organization.
Skill in handling confidential information appropriately.
Skill in oral and written communication.
Skill in the use of Microsoft Office and Google Suite products.
Ability to interpret and apply policies, procedures, regulations, and laws.
Ability to multitask while demonstrating a commitment to customer service.

Additional Job Details

Job Risks

Not Applicable to This Position

Financial Disclosure Required

No

Department

VPUR-SCU Development

Worker Sub-Type

Staff Regular

Salary Range

$62,080-$70,000

Background Checks

Offers of employment are contingent on completion of a background check. Information reported by the background check will not automatically disqualify anyone from employment. Before any adverse decision, the finalist will have an opportunity to provide information to the University regarding disclosable background check information. The University reserves the right to rescind the offer of employment or otherwise decline or terminate employment if the information reported by the background check is deemed incompatible with the position, regardless of when the background check is completed.

Employment Eligibility

The successful candidate must complete employment eligibility verification (on Form I-9) by presenting documents that establish identity and work authorization within the timeframe required by federal immigration law, and where applicable, to demonstrate renewed employment authorization.  Failure to complete employment eligibility verification or reverification within the timeframe set forth by law may result in suspension or termination of employment.

EEO Statement

The University of Maryland, College Park is an Equal Opportunity Employer. All qualified applicants will receive equal consideration for employment. Please read the University’s Equal Employment Opportunity Statement of Policy.

Title IX Non-Discrimination Notice

Resources

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