Senior Clerical Assistant

Applications will be accepted on Friday, August 7, 2026, from 7:30 AM through 4:30 PM. 

Only online applications will be accepted: https://www.governmentjobs.com/careers/downey 

This is a Promotional and Open recruitment to establish an eligibility list and fill vacancies. The eligibility list will be used to fill permanent vacancies which may occur during the life of the eligibility list. In a promotional and open recruitment, the promotional list shall take precedence. When the promotional list contains fewer than three eligible and willing employees, certification of additional ranks shall then be made from the open list.

Positions in this classification are full-time, 40 hours per week, 12 months per year.

The recruitment process will consist of a written and an oral technical interview, which is tentatively scheduled during the weeks of August 10 - 31, 2026. Qualified applicants will be notified by email.

EQUAL OPPORTUNITY, TITLE IX, AFFIRMATIVE ACTION EMPLOYER

The Downey Unified School District does not engage in any employment practice that discriminates against an employee or applicant for employment on the basis of actual or perceived race, color, ancestry, national origin, religion, creed, age, disability (mental or physical), sex, gender (including pregnancy and childbirth), sexual orientation, gender identity, gender expression, medical condition, genetic information (including family and medical history), marital status, political affiliation, military and veteran status, or retaliation; or on any other basis as protected by state, federal or local law, ordinance or regulation, in its educational program(s) or employment. No person shall be denied employment solely because of any impairment which is unrelated to the ability to engage in activities involved in the position(s) or program for which application has been made. If you need a reasonable accommodation to participate in the hiring process, Downey Unified School District will provide you with one upon notice.

BASIC FUNCTION:

Under the direction of an assigned supervisor, perform a variety of responsible and specialized clerical and typing work in support of an assigned District function; provide work direction and guidance to student assistants and other clerical personnel as assigned.

DISTINGUISHING CHARACTERISTICS: 

The Senior Clerical Assistant performs specialized clerical duties or provides sole clerical support for an assigned function. Incumbents are required to exercise independent judgment and may be assigned lead duties. Incumbents in the Intermediate Clerical Assistant class provide clerical support to other clerical or secretarial staff and may perform some assignments independently. The Clerical Assistant is the entry-level class in the Clerical Assistant series. Incumbents in this classification perform routine and repetitive general clerical duties requiring minimal previous experience. Duties are performed with specific instructions and under close supervision.Perform technical responsibilities related to assigned function such as compiling information from a variety of sources and preparing complex reports as required by District, County, State or federal regulations; communicate with other agencies or departments to provide or obtain a wide variety of information. E

Receive and screen phone calls and visitors; provide information and direct inquiries and visitors to the proper person or office; provide technical information concerning policies and procedures of assigned program or office according to established guidelines. E

Compose correspondence either independently or from oral instructions; prepare letters, memos and forms, requesting or providing information and letters concerning District information. E

Prepare, type and duplicate a variety of items including proposals, contracts, reports, agendas, minutes and student records. E

Maintain master schedule; coordinate and communicate with others regarding meetings, appointments, activities or announcements; schedule and coordinate meetings, conferences and workshops as assigned including assembling, typing and duplicating materials. E

Maintain financial and statistical records as required by the assignment; compile and organize information; prepare lists, files and other materials. E

Provide specialized information to others and serve as a resource regarding assigned program or function. E

Collect and account for fees and other monies received as assigned; monitor and maintain office or program budget according to established guidelines; type requisitions and process invoices according to established procedures. E

Assure timely distribution and receipt of a variety of records and reports; request or provide information as necessary to assure completeness and accuracy. E

Operate a variety of office machines such as typewriter, computer, calculator, copy machine, and equipment as required by the assignment; operate dictation equipment to transcribe correspondence, reports and other materials as assigned. E

Receive, screen and route mail. E

Maintain confidentiality of a variety of sensitive materials and information. E

Receive and verify applications for services; recommend status of eligibility for prospective program participants as assigned; maintain records such as enrollment, attendance and absence verification. E

Prepare and maintain detailed and complex logs, files and records; maintain inventory; order supplies and materials as assigned.

Train and provide work direction and guidance to student assistants and other clerical personnel as assigned.

Perform related duties as assigned.

Note: At the end of some of the duty statements there is an "E" which identifies essential duties required of the classification.KNOWLEDGE OF:
Modern office practices, procedures and equipment.
Financial and statistical record keeping techniques.
Correct English usage, grammar, spelling, punctuation and vocabulary.
Telephone techniques and etiquette.
Interpersonal skills using tact, patience and courtesy.
Oral and written communication skills.

ABILITY TO:
Perform a variety of responsible and technical clerical and typing work in support of an assigned District function.
Provide work direction and guidance to student assistants and other clerical personnel as assigned.
Add, subtract, multiply and divide quickly and accurately.
Learn to interpret, apply and explain rules, regulations, policies and procedures.
Meet schedules and time lines.
Communicate effectively both orally and in writing.
Establish and maintain cooperative and effective working relationships with others.
Perform duties effectively with many demands on time and constant interruptions.
Plan and organize work.
Train and provide work direction to others.
Maintain records and prepare reports.
Communicate effectively both orally and in writing.
Type at 45 words net per minute from clear copy.
Understand and follow oral and written directions.
Operate a variety of office equipment such as typewriter, computer terminal, copy machine and others as assigned.
Demonstrate attendance sufficient to complete the duties of the position as required.
Demonstrate mental acuity sufficient to perform the essential functions of the position.
Demonstrate empathy, friendliness, patience and responsibility.
Be motivated to produce high quality work product.
Maintain a work pace appropriate to the position.Any combination equivalent to: graduation from high school including or supplemented by business courses and three years of increasingly responsible clerical experience.

LICENSES AND REQUIREMENTS:
Some positions in this class may be required to utilize a second designated language. Some positions in this class may require a valid California driver's license.

WORKING CONDITIONS:

ENVIRONMENT:
Office environment.

PHYSICAL ABILITIES:
Dexterity of hands and fingers to operate a computer, typewriter and other office equipment; hearing and speaking to exchange information in person or on the telephone; and seeing to read and type reports from detailed copy and maintain files and records.