Academic Program Specialist, Department of Advanced Education Programs

Department

Advanced Education Programs

Job Posting Title

Academic Program Specialist, Department of Advanced Education Programs

Job Description

The position involves administrative and general office support duties, as well as specialized tasks, assisting the departmental chair, faculty, and graduate program coordinators. Duties will include communication, marketing assignments, recruiting tasks, class scheduling, and data management. This position utilizes Microsoft Office and technology tools, including Adobe Express, social media, and other creative tools. A successful candidate needs to be able to take initiative, manage multiple tasks simultaneously, work independently and as part of a team, possess strong communication skills, and be well-organized and detail-oriented.

Minimum Qualifications: This position requires a High School Diploma or equivalent, with two to three years of experience in an office or administrative setting.

Preferred Qualifications:

• Bachelor’s degree

• Excellent customer service and interpersonal skills

• Ability to multitask and an ability to prioritize a variety of duties

• Very detail-oriented and very organized

• Proficiency with the Microsoft Office suite of applications, including Excel

• Ability to work independently on a daily basis and as part of a team

• Strong interpersonal and written language communication skills

Responsibilities:

• Develops and tracks correspondence, spreadsheets, and documents related to schedules, marketing, recruiting, and retention.

• Maintains all course management processes in Workday.

• Develops and maintains systematic marketing and recruiting protocols specific to programs

• Assists with program assessment and continuous improvement data collection, as needed

• Communicates daily with students, faculty, staff, and administrators, sometimes regarding confidential matters.

• Other duties as assigned by the department chair

Wage: $16.23 / hour

Benefits: To review our competitive benefit package, please visit FHSU Benefits

Priority Deadline: Screening of applications will begin August 4, 2026 and continue until the position is filled.

Application Process: To apply for this position, please visit FHSU Careers. Only electronic applications submitted through the webpage will be accepted.

Required Application Documents:  Applicants must submit a current resume.

Applicant documents should be submitted in one PDF.

Appointment Date: Start date to be determined after acceptance of an offer and completion of a criminal background check.

If you have questions regarding the position, please contact:

Kim Chappell

[email protected]

785-628-4323

Community of Hays

FHSU is located in Hays, a vibrant college town of approximately 20,000, located halfway between Kansas City and Denver on Interstate 70. Hays is the regional center for education, health care, professional services, shopping, culture, and recreation for the western half of Kansas. The community boasts excellent recreational programs and facilities, including the comprehensive Center for Health Improvement, Hays Aquatic Park, Smoky Hill Country Club, Hays Municipal Golf Course, and extensive walking, running, and biking trails. Hays is within 45 minutes of two large lakes that offer great opportunities for boating, fishing, and camping. The Hays Municipal Airport provides connecting service to Denver with several flights daily. The Hays community is home to excellent Pre-K and K-12, public and private schools. With over 60 restaurants, major retail outlets, a low unemployment rate, and very short commute times, the city provides a safe, welcoming, low-cost, high-quality living environment for the residents who call "Hays, America" home.

Notice of Non-discrimination: FHSU is committed to providing equal opportunity and access to its educational programs, employment, services, and activities in compliance with federal and state nondiscrimination laws. FHSU prohibits discrimination, harassment, and retaliation on the basis of race, color, national origin, ethnicity, religion, sex (including pregnancy, sexual orientation, and gender identity and expression), age, disability, genetic information, marital status, veteran status, or any other characteristic protected by applicable law in its programs, activities, admissions, or employment.

Background Check: Final candidate will have consented to and successfully completed a criminal background check.

Notice to KPERS retirees applying for a position: Recent legislation changes working-after-retirement rules for both you and your employer if you go back to work for a KPERS employer. Please contact your KPERS representative or www.kpers.org for further information on how this might affect you.