Overview

The essential job functions include but are not limited to:

• Provide administrative support to attorneys and paralegals while maintaining a high level of confidentiality, integrity, discretion, and professionalism
• Create, organize, and maintain electronic and physical legal matter files
• Track deadlines, hearings, court settings, meetings, appointments, and other significant dates
• Manage attorney and paralegal calendars, conference calls, appointments, and meetings
• Answer, screen, and route telephone calls and other communications
• Receive, sort, distribute, scan, and file incoming mail, correspondence, and documents
• Prepare, format, proofread, and distribute letters, interoffice correspondence, reports, and responses to inquiries
• Assist with the formation and maintenance of legal entities and the filing and organization of corporate records
• Enter and maintain legal matters, entities, vendors, and related information in the Company’s legal matter-management system
• Assist with the onboarding and administration of outside counsel and other legal vendors
• Support the review, processing, and resolution of outside counsel invoices and vendor-related issues
• Coordinate document execution, signature requests, and distribution of completed documents
• Exercise sound judgment in prioritizing assignments and managing multiple tasks and deadlines
• It is an essential function of this job for the employee to work in office/in the employee’s assigned work site. No remote work is available
• Performs additional administrative duties as required 
• Employee must be able to perform essential functions of the job with or without reasonable accommodation

The position requirements include but are not limited to:

• Three or more years of legal administrative support experience
• High school diploma or equivalent required; college degree or relevant post-secondary education preferred
• Proficiency with Microsoft Office, including Outlook, Word, Excel, and PowerPoint
• Experience with TeamConnect or another legal matter-management or electronic filing system preferred
• Strong organizational, calendaring, proofreading, and document-management skills
• Excellent attention to detail and commitment to accuracy
• Ability to handle confidential and sensitive information appropriately
• Ability to manage multiple assignments, establish priorities, and meet deadlines
• Self-motivated and dependable, with the ability to work effectively with limited supervision
• Strong written and verbal communication skills
• Professional demeanor and ability to interact effectively with employees, attorneys, courts, vendors, and other external parties