Head of Single Family Office

A Single Family Office is looking for an experienced Head of Family Office to take responsibility for the effective coordination of the Principal's and family members' personal, financial and administrative matters.

The role combines high-level coordination, daily operational oversight and close interaction with trusted external advisors and service providers. The successful candidate will bring structure to a wide range of matters, anticipate the Principal's needs and ensure that personal and family affairs are handled efficiently, discreetly and to a consistently high standard.

Key Responsibilities

• Take overall responsibility for the coordination of personal and family-related matters, including calendars, travel arrangements and day-to-day requests.
• Coordinate the administration of family assets and properties, as well as banking, insurance and other financial matters.
• Act as a key point of contact for banks, lawyers, tax advisors, consultants and other external professionals.
• Monitor contracts, documentation, payments, renewals and important deadlines, ensuring that relevant matters are followed through.
• Coordinate household staff, external contractors, consultants and other service providers.
• Manage education-related arrangements for family members, including communication with schools, universities, tutors and international educational programs.
• Organize and maintain confidential records covering personal, financial, legal and asset-related matters.
• Prepare clear and concise updates for the Principal and identify issues or decisions requiring their attention.
• Ensure that Family Office operations are handled with a high level of organization, confidentiality, responsiveness and attention to detail.

Candidate Profile

• 3–5+ years of relevant experience in a Single Family Office, Family Office or a senior Executive / Personal Assistant position supporting a business owner or Principal.
• Background in private banking, wealth management, Big Four, professional services or luxury concierge environments working with HNW/UHNW clients will also be considered.
• Demonstrated experience supporting business owners, senior executives or HNW/UHNW individuals directly.
• Excellent organizational and project management capabilities, with the ability to coordinate multiple priorities and stakeholders simultaneously.
• Good knowledge of banking, financial, legal and administrative processes.
• Proactive and dependable approach, strong attention to detail, sound judgment and a high level of discretion.
• Strong communication and stakeholder management abilities.
• Fluent Russian and English are required; knowledge of Kazakh would be an advantage.