Accounting Compliance Manager (Hybrid Remote)

Description

Who We Are 

Tracing our original history back to 1920, EJF Real Estate Services has been a family-owned, family-operated business focused on residential property management and real estate sales in the Washington DC metropolitan area for over 30 years. Today, we are the largest DC-based property management company servicing hundreds of clients across the DMV. Our extensive market knowledge, hands-on industry experience, and best-in-class customer service work together to help communities thrive. Want to join in on the fun?

What You Do

The Accounting Compliance Manager is responsible for overseeing the administrative coordination and compliance processes associated with tax filings, tax payments, registrations, information returns, and annual audits for EJF-managed associations. The role coordinates with external tax preparers and auditors, internal teams, and client boards to ensure required filings and other compliance obligations are completed accurately and timely.

Requirements

Federal & State Tax Returns

Manage and track federal and state tax filing requirements and deadlines for managed associations

• Coordinate the preparation and filing of tax returns and extensions, including tracking filings prepared internally and by external tax preparers
• Facilitate required signatures, authorizations, and submission of tax forms and returns to the appropriate governmental agencies
• Maintain complete and accurate records of filed returns, extensions, confirmations, and supporting documentation
• Monitor filing status and follow up with internal and external stakeholders to ensure deadlines are met

State Tax Account Access & Registration

• Pursue, register, establish and maintain state tax accounts for all clients 

Personal & Real Property Tax Filings

• Prepare and file annual personal property tax returns for all associations in jurisdictions requiring such filing
• Support real property tax payment processing for all state and local authorities

Information Returns (1096 / 1098 / 1099)

• Compile and maintain databases for annual 1098 and 1099 reports
• Prepare and send 1098, 1099, and 1096 reports

Association Onboarding & Offboarding Support

• Oversee the performance of onboarding and offboarding tasks assigned to the team

Board & Staff Support

• Respond to Board and staff inquiries on tax and audit matters

Audit Completion

• Manage the team's completion and management of annual audits for clients

Qualifications 

Education & Experience

• Bachelor’s degree in Accounting, Finance, Business Administration, or a related field preferred, or equivalent combination of education and relevant experience
• 3+ years of experience in tax administration, accounting operations, audit coordination, or related fields
• Experience with community association management (HOA/condo) accounting is a strong plus
• Experience managing recurring tax filings with regulatory deadlines, or other compliance-related processes across multiple entities or accounts
• Experience coordinating with external tax preparers, auditors, government agencies, or other professional service providers

Knowledge, Skills, & Abilities

• Strong attention to detail and organizational skills, with the ability to manage recurring deadlines across many accounts simultaneously
• Clear written communication skills for correspondence with boards, tax agencies, and internal staff
• Ability to research and resolve discrepancies independently, escalating when needed
• Working knowledge of federal and state tax filing requirements and deadlines for corporate/association entities is helpful
• Proficiency in Microsoft Excel and general accounting software; experience with Vantaca a plus
• Familiarity with IRS and state tax agency online portals (e.g., EFTPS, DC MyTax, Maryland tax portal)
• Ability to lead, delegate, monitor work quality, and hold assigned resources accountable for deadlines and deliverables
• Ability to communicate effectively with client boards, internal stakeholders, auditors, tax preparers, and governmental agencies

Work Environment

This position is primarily performed in a standard office environment. Seasonal workload increases are expected around key filing deadlines (e.g., tax season, the June 1 FP-31 deadline, and 1098/1099/1096 filing periods).

Disclaimer

This job description describes the general nature and level of work performed by employees assigned to this position. It is not intended to be an exhaustive list of all responsibilities, duties, qualifications, or working conditions. Responsibilities may change based on organizational needs. EJF is an Equal Opportunity Employer. 

Core Values

All EJF employees must exhibit our core values in their roles and daily interactions.

• Hustle Hard
• Own It Always
• Get Better Every Day

What We Offer

EJF offers eligible, full-time employees: 

• Salary: $75,000 - $80,000
• Hybrid Remote work set-up
• Flexible PTO and 13 observed holidays
• Friday early office closure at 2 pm
• Comprehensive health benefits package (medical, dental, and vision)
• 401(k) plan with 4% company match and immediate vesting 
• And much more…

EJF is an equal opportunity employer and provides reasonable accommodation to qualified individuals with disabilities. All qualified applicants will receive consideration for employment without regard to any protected category under Federal and state law. If you are an applicant that requires reasonable accommodation, please email us at [email protected].