Courtroom Legal Process Clerk I

Superior Court of California, County of Inyo Announces an open recruitment for: Court Room Legal Process Clerk I

Under close supervision, performs a full range of clerical duties in support of Court operations. 

Must collaborate with coworkers to provide the public, Court staff, attorneys, outside agencies, and judicial officers the highest level of service in accordance with the policies and procedures of the Inyo Superior Court.

DISTINGUISHING CHARACTERISTICS:
Courtroom Legal Process Clerk I is an entry-level class. It is distinguished from Courtroom Legal Process Clerk II class in that it is a training position.
Incumbents learn a variety of detailed Court operations support work, appropriate legal terminology, and procedures of the Department in which they are employed. Incumbents are training to become proficient in at least two areas of processing (i.e. traffic, family law, criminal, civil, probate, etc…) performed in the Department (Bishop or Independence) in which they are primarily stationed

ESSENTIAL FUNCTIONS: 

Representative functions include, but are not limited to:   

• Support Court operations by:    

  • Reviewing, filing, conforming, and processing of all documents;

  • Preparing Court calendars as required;

  • Processing case dispositions;         

  • Performing ongoing records management, e.g., organizing documents in files, placing files on file shelves in proper order, purging, archiving;     

  • Providing assistance and backup to all coworkers as required;    

• Assist the Court in meeting reporting requirements by accurately maintaining case statistics;  Explain to and assist the public with legal filing processes, procedures, and policies of Court operations; explain applicable laws, rules, policies, and procedures to staff, public, other agencies, attorneys, and bail bond companies in person and on the telephone;

• Perform daily accounting as required in accordance with Court policy; accept fines and routine filing fees, compute filing and related fees, make appropriate journal entries, issue receipts, and balance cash drawers;

• Perform all other related duties as assigned.

KNOWLEDGE, SKILLS & ABILITIES:  

• Limited knowledge of the legal system and Court procedures, practices, and terminology;

• Knowledge of general office procedures, including filing, records management practices and procedures; organizing and maintaining accurate files and records;

• Knowledge of basic business data processing principles and practices, including word processor, database, and report formats using preprogrammed case management software;

• Knowledge of correct English usage, including grammar, spelling, punctuation, and business letter writing;

• Knowledge of business arithmetic;

• Keyboard and typing skills to prepare timely, error-free correspondence, reports, and other documents and to ensure the workflow is processed timely and accurately.

• Ability to organize and prioritize work, meet critical deadlines, and coordinate multiple tasks;

• Ability to establish and maintain effective working relationships with those contacted in the
  course of work, including the public, attorneys, and judicial officers;

• Ability to prepare clear, accurate, and effective correspondence, and other written materials. 

• Ability to maintain strict confidentiality.

EDUCATION & EXPERIENCE:

• High School diploma or GED; AND 

• One year of full-time general clerical or office assistant experience.  

• A Bachelor's degree or Paralegal certificate can be substituted to meet the above minimum qualifications for education and experience.  

PHYSICAL DEMANDS & WORK ENVIRONMENT:

• Physical demands:  

  • Exerts up to 20 pounds of force occasionally, or up to 10 pounds of force constantly to move objects, including carrying up to 25 pounds upstairs;  

  • Arranges records in file cabinets, drawers, and boxes;         

  • Walks to obtain files and records and stands while arranging them.    

• Work Environment: No environmental factors.

 OTHER REQUIREMENTS:  

• Possession of a valid Driver’s License at the time of appointment.  This requirement will be reviewed on a position basis in accordance with ADA regulations.   

• Criminal History and Background Check - Candidates are required to pass a fingerprint clearance by the Federal Bureau of Investigation (FBI) and Department of Justice (DOJ)