E-Billing Coordinator

The role:

We are looking for an E-Billing Coordinator to join our Finance department in London.

The role will be responsible for the day to day uploading of E-bills and financial data. This role requires a high level of accuracy whilst ensuring an efficient and effective service is always provided. All E-Bills must be processed using the correct file type in a timely manner in accordance with our client billing agreements. The E-billing Coordinator will need to regularly coordinate with the E-billing Manager and become one of the main points of contact for our clients, including the Billing and Credit Control teams, and client and matter partners within the firm. In addition, this role involves advising the business on acknowledged best practice to adhere to client billing and E-billing guidelines.

What will you do:

Use technical expertise and build effective relationships to ensure compliance with the provisions of the Solicitors Accounts Rules:

• Generate electronic files (LEDES98B, BI, BI_V2, LEDES 2.0, LEDES 2.1) using the firms ERP system.

• Handle a high volume of complex uploads for a selection of e-billing clients to various intermediary platforms.

• Ensure client guidelines and firm policies are followed during the submission process.

• Assist with maintaining timekeeper, matter, rates, and invoice data held within the various intermediary systems.

• Invoice rejection management

• Assist with Onboarding and implementing new E-billing clients.

Provide a quality service and ensuring that the team processes and objectives align with business needs:

• Provide regular feedback to the E-Billing Manager and E-Billing Systems Lead so that improvements on processes can be analysed.

• Adhere to agreed best practices, policies and processes whilst adapting to local requirements, as necessary.

• Consistently share knowledge and skills with colleagues.

Apply commercial logic to advise the business on best practice to obtain the maximum financial benefit for the firm:

• Regular interaction with the International Finance teams.

• Maintain constructive working relationships with the Matter Partners, Managing Fee Earners and secretaries within the firm and key personal within external organisations to ensure that focus is maintained on outstanding e-bills and e-billing queries.

• Maintain a high level of professionalism when dealing with contacts within external organisations and to help in resolving issues to achieve the best outcome for the firm.

Input into key reports, applying intermediate excel functionality as necessary, to provide the practice and finance managers with timely and relevant information:

• Maintain the live status and comments withing eBillingHub to ensure Matter Partners are informed of latest and next actions.

• Issue ad hoc reports for both internal and external reporting.

What we are looking for:

• Comprehensive experience and strong understanding of E-Billing processes and platforms.

• Attention to detail and accuracy in data quality is paramount.

• Able to work effectively as part of a diverse and inclusive team.

• Comfortable with working under pressure and to tight deadlines.

• Strong communication skills.

• Solution orientated and Commercially driven.

Career Level:

The career level assigned to this role is level 2. The career level framework provides a formal structure for the business services functions at the firm. The framework, which ranges from level 1 to level 7, clearly defines the responsibilities, skills and competencies required at each level.

Here at Simmons & Simmons:

At Simmons, we are proud of our collaborative, open and non-hierarchical culture, where everyone is treated with respect and dignity and the wellbeing of our people is paramount. Our dynamic minds work as one integrated team, partnering with leading organisations on inspirational and thought-provoking projects that matter. From day one, irrespective of job title, qualification or background, everyone’s voice is heard, and you are encouraged to have an enquiring mind and share ideas that drive the firm forward. Through innovative learning and development opportunities, you will have a platform to excel, exceed your career ambitions, and achieve things you never thought possible.

Some key information: 

• We offer a competitive package including bonuses dependant on role/level, private medical insurance and pension contribution.

• Our global skills academy provides our people, regardless of their role and location, with excellent learning opportunities (including live workshops, podcasts, short videos and practical learning experiences).

• We have adopted a hybrid working approach with a requirement for a minimum of three days in the office with flexibility dependant on role/team/client demands.

• We are proud to rank as a Times Top 50 Employer for Gender Equality, a Stonewall Top Global Employer, and a Top 75 Employer for Social Mobility.

• We have a range of social and sports committees, summer and winter parties and monthly get togethers.

• We have a range of diversity networks to connect people and celebrate our differences which is integral to our inclusive culture.

• All UK offices have their own artwork collections – including Damien Hirst and Tracey Emin pieces in the London office. We have a long-standing history in supporting the art community especially up-and-coming artists.

• We have recently introduced a Strategic Advisory Council which is a mix of associates and business services who will propose strategic initiatives that align with our firm's mission and support the delivery of our business plan, shaping the future of our next-generation law firm.

• Our in-house generative AI tool, Percy, won the ‘Innovation in Automation and AI Tools’ category at the 2024 FT Innovative Lawyers Europe Awards. This achievement highlights our commitment to technological innovation and client service.

• We have been commended in The Times Best Law Firms 2026 across three categories: construction, employment, and intellectual property. Our profile is highly positive, highlighting our sector specialisms and notable case and transactional work.

Equal opportunities:

We are committed to fostering equality, diversity and inclusion within our firm and to ensuring equal employment opportunities. We believe that this commitment creates a vibrant and rewarding work environment. We are therefore committed to: 

• Upholding equal opportunities, regardless of race, ethnicity, religion, belief, age, disability, sexual orientation, sex, gender reassignment, gender identity, marital status, or pregnancy, including maternity and paternity. This commitment extends to addressing any instances of perceived or associative discrimination and harassment. We also ensure fair treatment during recruitment and selection processes for those who are serving or have served in the armed forces, along with their families. 

• Accommodating requests for flexible working arrangements whenever possible. We encourage you to discuss your needs with us if this is something you require. 

• Making our roles accessible to individuals with diverse abilities. If you need any reasonable adjustments during the recruitment process, please let us know so we can meet your needs. 

• We offer a range of employee networks to support our colleagues. More information about these networks can be found in the D&I Information booklet that candidates are sent when invited to interview.

We encourage you to apply even if you don't meet every single requirement. We are looking for individuals who are passionate and eager to learn and grow with us. Your unique experiences and perspectives could be a great addition to our team.

We reserve the right to close this vacancy early if we receive sufficient applications for the role. Therefore, if you are interested, please submit your application as early as possible.

If you’re interested in finding out more about this position, please contact the Recruitment Team. To apply for the role, click on the link at the top of the page or visit our careers page for more details.