Director of Academic and Administrative Services, Chandra Department of Electrical and Computer Engineering in Cockrell School of Engineering

Job Posting Title:

Director of Academic and Administrative Services, Chandra Department of Electrical and Computer Engineering in Cockrell School of Engineering

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Hiring Department:

Chandra Department of Electrical and Computer Engineering

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Position Open To:

All Applicants

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Weekly Scheduled Hours:

40

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FLSA Status:

Exempt from FLSA

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Earliest Start Date:

Sep 28, 2026

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Position Duration:

Expected to Continue

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Location:

UT MAIN CAMPUS

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Job Details:

General Notes

As a top-10 engineering school with the No. 1 program in Texas, the Cockrell School of Engineering at The University of Texas at Austin (UT Austin) has been a global leader in technology innovation and engineering education for over a century. With 11 undergraduate and 13 graduate programs, over 20 research centers and a faculty community that boasts one of the highest number of National Academy of Engineering members among U.S. universities, Texas Engineering has launched some of the nation’s most accomplished leaders and pioneered world-changing solutions in virtually every industry, from space exploration to energy to health care. Situated in the heart of Austin — named “America’s Coolest City” by Expedia and “The Best Place to Live in the U.S.” by U.S. News and World Report — the Cockrell School embodies the city’s innovative spirit. Major companies with Austin campuses, such as Dell, National Instruments, Apple, IBM, Samsung, Google and many others, continue to recruit Cockrell School students at a remarkable rate, launching thousands of successful careers and developing Texas Engineers into industry leaders. UT Austin, recognized by Forbes as one of America’s Best Large Employers, provides outstanding employee benefits and total rewards packages that include:

• Competitive health benefits (employee premiums covered at 100%, family premiums at 50%)

• Voluntary Vision, Dental, Life, and Disability insurance options

• Generous paid vacation, sick time, and holidays

• Teachers Retirement System of Texas, a defined benefit retirement plan, with 8.25% employer matching funds

• Additional Voluntary Retirement Programs: Tax Sheltered Annuity 403(b) and a Deferred Compensation program 457(b)

• Flexible spending account options for medical and childcare expenses

• Robust free training access through LinkedIn Learning plus professional conference opportunities

• Tuition assistance

• Expansive employee discount program including athletic tickets

• Free access to UT Austin's libraries and museums with staff ID card

• Free rides on all UT Shuttle and Austin CapMetro buses with staff ID card

About ECE

The Chandra Family Department of Electrical and Computer Engineering (ECE) is the largest department in the Cockrell School of Engineering with more than 2,500 students and 80 faculty. Our outstanding faculty bring state-of-the-art research, development, and design experience into the classroom, ensuring that our students and alumni are amongst the best in their fields and that our research advances the scientific community as well as society and business.

Purpose

The Director of Academic and Administrative Services is responsible for advancing the department interests by overseeing all academic, administrative, financial, business, research administration, and human resources functions, proactively identifying opportunities for maintaining and increasing operational efficiency, business function agility, and quality of academic services, and maintaining strong communication ties with other department units (external engagement, and IT services), ECE-relevant organized research units (e.g., Microelectronics Research Center and Wireless Networking and Communications Group), Cockrell School of Engineering and other relevant university units. The position is responsible for exercising a high degree of initiative, diplomacy, confidentiality and judgment.

Responsibilities

• Oversee all Academic, Administrative, Financial, Business, and Human Resource functions. Act as Department Resource for University, College, and Department Policies, particularly Faculty and Staff Affairs.

• Assist Department Chair with operational, tactical, and strategic planning of a large and complex organization comprised of 800+ employees and a multi-million dollar budget. Identify operational needs; design and implement systems for improved administrative productivity and efficiency.

• Oversee and manage budget submissions for staff, faculty, student employee, state operating funds, and oversee related reporting requirements including gifts and endowments. Coordinate components of Supplemental Budget and collaborate with Curriculum Coordinators to account for faculty leaves, temporary hires, class coverage.

• Execute and coordinate Faculty Affairs processes including Leaves, Offer Package Process, Appointments, Orientation and Summer Faculty Assignments process. Coordinate Faculty Affairs Processes including Reviews (Annual, Post Tenure, 3rd Year), Promotion, PAR and Appointment Preparation, and Faculty Awards.

• Oversee development and implementation of standards for attainment of all ECE academic advising goals and objectives, including goals related to student graduation rates, and student recruitment. Act as point person for academic integrity issues for students and faculty in the department.

• Recruit, hire, train staff to ensure a high level of support for Department. Provide professional development and growth opportunities for staff. Coordinate yearly staff evaluation process, make merit and additional compensation recommendations. Oversee space allocation.

• Co-facilitate assessment and accreditation process for the department and oversee course management and course enrollment via membership on the ECE Curriculum Committee.

• Collaborate with Director of External Engagement to develop partnerships with corporations, private foundations, national engineering organizations/societies, and federal/state agencies to secure external funding to support ECE programs.

• Serve as department Workday Administrator and oversee Cost Center Management functions. Oversee Dept Electronic Office, review transactions and compliance for approval. Respond to Legal/Discovery/Subpoena Requests, Produce Administrative Reports, Maintain Department Official Records.

• Perform other functions as assigned.

Required Qualifications

• Bachelor's degree in business administration, education, science or a related field

• Eight years of experience in successful academic and administrative management experience in higher education.

• Knowledge of academic and administrative processes supporting a large engineering program, particularly within a public college or university.

• Understanding and ability to converse thoughtfully and intelligently about topics related to engineering, in particular Electrical and Computer Engineering.

• Demonstrated ability to work effectively in a team-oriented environment in all levels of an organization.

• Excellent organizational and communication skills (e.g., verbal, written, and interpersonal).

• Demonstrated ability to think strategically, creatively, and manage details of several concurrent projects.

• Build collaboration and consistently consider new academic development opportunities through partnerships across campus.

• Ability to effectively manage competing priorities and to effectively identify and prioritize work.

Relevant education and experience may be substituted as appropriate.

Preferred Qualifications

• Master’s degree in a related field.

• More than eight (8) years demonstrated successful academic and administrative management experience in higher education.

• Knowledge of academic and administrative processes supporting a large engineering program, particularly within a public college or university.

• Understanding and ability to converse thoughtfully and intelligently about topics related to engineering, in particular Electrical and Computer Engineering.

• Relevant professional experience in managing large academic and administrative units serving broad student populations, faculty, and staff populations, with a track record of successful starting and leading new academic programs, strategic restructuring of administrative functions, and developing/implementing strategic plans.

• Experience collaborating with development officers in a higher education environment for growth in innovation areas.

• Experience working with faculty, staff, and students in an academic or higher education environment.

Salary Range

$95,000+ depending on qualifications

Working Conditions

• May work around standard office conditions

• Repetitive use of a keyboard at a workstation

• Use of manual dexterity

Work Shift

• 8am to 5pm, Monday - Friday

Required Materials

• Resume/CV

• Letter of interest

• Writing sample or presentation slides

• 3 work references with their contact information; at least one reference should be from a supervisor

Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded.  Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.

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Employment Eligibility:

Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.

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Retirement Plan Eligibility:

The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.

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Background Checks:

A criminal history background check will be required for finalist(s) under consideration for this position.

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Equal Opportunity Employer:

The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

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Pay Transparency:

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.

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Employment Eligibility Verification:

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form.  You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States.  Documents need to be presented no later than the third day of employment.  Failure to do so will result in loss of employment at the university.

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E-Verify:

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:

• E-Verify Poster (English and Spanish) [PDF]
• Right to Work Poster (English) [PDF]
• Right to Work Poster (Spanish) [PDF]

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Compliance:

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.