Your mission

As Team Assistant at OKAPI:Orbits, your mission is to keep the daily operations of our growing team running smoothly. You create order behind the scenes, so that colleagues across legal, HR, finance, and leadership can focus on building the future of space traffic coordination without getting bogged down in administrative friction. Through reliability, attention to detail, and a proactive attitude, you make sure documents are where they should be, trips are booked without stress, and the office is a place people enjoy coming to.

Your tasks and responsibilities

• Take care of document management across legal, HR, and finance, keeping files organized, complete, and easy to find
• Keep order of incoming and outgoing mail, ensuring nothing gets lost or delayed
• Handle travel bookings for conferences and events, coordinating flights, accommodation, and logistics
• Manage bookings for the company apartment, keeping the calendar organized and avoiding conflicts
• Take care of the office, including ordering snacks and drinks and keeping common areas tidy alongside our external cleaner

Your profile

Must-haves:

• German at C1 level
• English at least B2
• Prior experience in an administrative, office management, or assistant role
• Strong organizational skills and attention to detail, especially when handling sensitive documents
• Reliable and proactive, able to work independently and anticipate needs before they become problems
• Comfortable juggling multiple small tasks in parallel without losing track
• Prior experience working with MS Office, especially MS Sharepoint, Outlook and other applications

Nice-to-haves:

• Experience with travel booking tools or platforms like Airbnb, Booking.com and other
• Familiarity with basic HR or legal document handling
• Past experience in a startup or fast-paced team environment
• A friendly, approachable attitude, since you'll be a visible point of contact in the office

Why us?

• With a lean hierarchy and small working groups, you define your own way of work including flexible work hours.
• Work on groundbreaking space sustainability challenges with a team of top-tier engineers and scientists.
• Grow continuously with access to training budgets, industry conferences, and networking opportunities.
• Great team spirit, with company-wide events such as social activities like laser tag, dinners, and team-building outings.
• 30 days of Vacation and Workation
• Bahncard (25 if you live in Brunswick, 50 if you live outside of the city) 
• Subsidized Hansefit / Wellpass Membership
• Free Drinks & Snacks in the office (the good ones)
• Bikeleasing 
• Company Pension Scheme 
• Coporate Benifits (Discount on Brands, Concerts, Holidays)