ABA Clinic Licensing Supervisor

The position is located in the Division of Child Welfare, Provider Services Unit. The Division is responsible for the ongoing implementation of child welfare services in Colorado and supervises county departments of human/social services in the administration of Child Welfare programs, as well as privately operated 24-hour care facilities, child placement agencies, day treatment facilities, and Applied Behavior Analysis Clinics. The Provider Services Unit exists to license, manage, supervise, and provide statewide oversight for privately operated 24-hour childcare facilities, agencies, and clinics to include Residential Child Care Facilities (RCCFs), Secure Residential Treatment Centers (SRTCs), Psychiatric Residential Treatment Facilities (PRTFs), Qualified Residential Treatment Programs (QRTPs), Homeless Youth Shelters, Specialized Group Homes and Centers, Child Placement Agencies, Adoption Agencies, Respite Child Care Centers (RCCCs), Applied Behavior Analysis Clinics, and Day Treatment Facilities across the State of Colorado. The goals of the unit are to ensure the health, safety, and well-being of the youth served in those facilities and to audit and investigate reports/allegations involving licensing violations, facility or agency culpability, and to ensure the safety of children in out-of-home placements using Volume 7 rules and regulations, the Licensing Act, and all other applicable rules and statutes.

This position is deemed 100% Remote Work.

The position oversees the ABA Licensing Specialist positions responsible for the issuance of the licenses and annual renewals specifically for Applied Behavior Analysis Clinics that provide ABA therapy to children/youth with Autism Spectrum Disorder and/or Intellectual and Developmental Disabilities. The position acts as the liaison to the Colorado Behavior Analyst Licensing Board under the Department of Regulatory Agencies (DORA) as well as the liaison to the Behavior Analyst Certification Board (BACB) and other certifying bodies for professionals providing ABA therapy. This position is responsible for keeping current on all licensure requirements for professionals in the field of ABA in Colorado. This position supervises three Social Services IVs – ABA Clinic Licensing Specialists within the Provider Development Unit within the Provider Services Unit. The ABA Clinic Licensing Specialists that this supervisor oversees all maintain caseloads that include Applied Behavior Analysis Clinics that specialize in ABA therapy. This position will be home-based, and travel will be required. This position is designated as remote and is 100% home-based.

Directly supervises ABA Clinic Licensing Specialists in the Social Services IV class and oversees the work product of the ABA Clinic Licensing Team; meets individually with staff to problem-solve issues and discuss progress, and ensures unit processes and program policy development objectives are planned and met. Develops and revises operating procedures and desk manuals, especially as it relates to principles of Applied Behavior Analysis and best practices. Conducts interim and annual performance evaluations with unit staff and ensures workplace equity and leadership development for staff occurs. Examines licensing and other unit processes to determine if workers are consistent and efficient in implementation, reports to management when concerns are identified, and recommends solutions. Researches processes within the Department or within systems that overlap with the unit in function, i.e., background checks or zoning requirements, collects information, assesses impact to the work of the unit, and reports to management. Trains ABA clinic licensing staff on all duties associated with their position and on changing processes. Gathers input and instruction from management and creates memorandums, emails, or policies to communicate operational information internally and externally.

Evaluates the quality of programming, practices and policies, and compliance for providers of out-of-home care; specifically, conducts building and site inspections, ensures staff and care providers are supervised and trained according to their individual needs and the needs of the youth, assesses treatment planning, observes milieu, assesses behavioral interventions utilized by ABA Clinics, examines financial documentation to ensure stability of agencies and facilities and that the needs of the youth are being met, and conducts interviews with staff, parents, and youth to determine quality of care provided. 

Provides or researches options for and coordinates delivery of technical assistance to licensed ABA Clinics in order to support quality care of youth and to increase their compliance with State and Federal rules, with particular focus on child protection and safety. Oversees and directs licensed ABA Clinics and their providers to improve programming to ensure the safety, care, and well-being of children receiving ABA therapy. This position is a technical assistance expert for the Division of Child Welfare in the areas of ABA Clinic licensing, child care/child welfare, and applied behavior analysis treatment planning related to these populations. Serves as the staff authority on Applied Behavior Analysis therapy, child care and child welfare treatment, and the protocols necessary to assure child safety and well-being.

Evaluates programs through the analysis of policies and procedures, behavior management and discipline, staff qualifications, medication administration, and plans for educational, community, and recreational activities, treatment and services to be provided, and sites' compliance and quality via inspections and interviews. Ensures that ABA Clinics meet mandatory requirements of the Colorado Behavior Analyst Licensing Board under DORA as well as external entities' physical space requirements including: CDPHE, local health authorities, zoning and planning, and fire departments. Conducts annual review of staff and youth files to ensure compliance with licensing requirements. Completes reports of inspection to identify rule violations. Ensures agency response and timely correction of violations. 

This position advises on interpretation of statutes and rules to the Division of Child Welfare and the Office of Children, Aging, and Community Services. This position is responsible for suggesting adjustments to rules based on changes in policies, practices, and statutes at a statewide level for providers as it relates to licensing or adoption practices. Partners with internal and external stakeholders to identify necessary rule changes to Volume 7 Colorado Code of Regulations. 

Participates in the development and implementation of rules that are integrated and consistent licensing protocols within the Division of Child Welfare, as well as with other divisions and stakeholders, including the Administrative Review Division. Consults as necessary regarding these protocols with county departments of human services, and other government agencies including the Department of Public Health and Environment, the Department of Education, Colorado Department of Public Safety,  Colorado Department of Early Childhood, Colorado Behavior Analyst Licensing Board under the Department of Regulatory Agencies, Health Care Policy and Financing, and the Behavioral Health Administration. Develops, tests, and refines rule review instruments in order to assure that child safety concerns are addressed. Ensures that clinic self-assessment tools are developed, treatment standards are detailed in rule, and integrated (interagency) processes are maintained and enhanced. Provides technical consultation and assistance to all Divisions responsible for out-of-home child placements to develop new rules, statutes, or revise rules in order to improve county and provider performance and to assure children’s health, safety, and well-being. Initiates Volume 7 rule revisions and updates to reflect current practice and statute changes. Position is relied on to be the expert opinion on how Volume 7 is interpreted and implemented, and when Volume 7 rules need to be modified to reflect changes in evidence-based practices and research publications, especially as it relates to the Applied Behavior Analysis Clinic licenses.

This position is responsible for carrying a small caseload of licensed ABA Clinics on a regular basis. Caseload carrying in a supervisory role exists to ensure supervisors are staying in touch with the provider community and the direct practice work. This allows supervisors to keep a pulse on issues impacting providers, issues of noncompliance to Volume 7 rules and regulations, and trends in the provider community that can be improved upon through the Provider Services Unit practices, policies, or rules.

All other duties as assigned from leadership within the Division of Child Welfare or leadership within the Provider Development Unit or Provider Services Unit. 

Eight (8) years of relevant experience in an occupation related to the work assigned to this position

OR

A combination of related education and/or relevant experience in an occupation related to the work assigned equal to eight (8) years.

• Full Background  CDHS employees (all Direct contact with vulnerable persons): CBI name check and fingerprint check, ICON Colorado court database, Medicare fraud database, Reference Checks, Professional License verification (licensure requirements), Drug Screen, PREA (Division of Youth Services), Trails check (direct contact with children), CAPS (direct contact with adults – Mental Health Institutes, Regional Centers, Veterans Community Living Centers)

• This position requires State of Colorado residency at the time of application (unless otherwise identified in the posting), and residency within the state throughout the duration of employment in this position.

• Motor Vehicle Check , if the employee will drive a state-owned vehicle, either in an ongoing capacity while performing their normal day-to-day job duties OR on occasion for training/meetings/client visits/etc.

• Must possess a valid, non-restricted Colorado Driver’s License or a non-restricted U.S. Driver's License for positions within 30 miles of the CO state border

• Out-of-State Driver’s License holders must obtain a valid, non-restricted Colorado Driver’s License within 30 days of employment start date.  

• Travel –  This position currently works 100% remotely from home address and will be required to use a personal vehicle for frequent travel to the CDHS office, assigned agencies/facilities, and other identified locations for the purpose of related primary job duties as assigned. 
  This position may be required to complete overnight travel and infrequent extended travel within the State of Colorado. Auto insurance is also required.
• Other –  This position is designated as remote.  Employees must maintain a home office, internet, and possibly phone service. 
• Former State employees who were disciplinarily terminated or resigned in lieu of termination must (1) disclose that information on the application (2) provide an explanation why the prior termination or resignation should not disqualify the applicant from the current position, (3) provide the employee number from the applicant’s prior State employment.  Absent extraordinary circumstances, prior disciplinary termination or resignation in lieu of termination and failure to provide this information will disqualify the applicant from future State employment with CDHS.

Employment history is calculated on a full-time basis (40/hrs per week). Part-time employment is calculated on a prorated basis to determine qualifications. Be sure your application specifically addresses your qualifications, experience, work products, and accomplishments as they relate to the position and minimum requirements. 

• Preferred Qualifications & Competencies:

  • Relevant years of state service experience.

A Human Resources Analyst will review the work experience/job duties sections of the online job application to determine whether your experience meets the minimum qualifications for the position.  You must complete the official State of Colorado online application.  Cover letters and resumes WILL NOT be reviewed during the minimum qualifications screening process. You must specifically document your work experience and qualifications in the application form. Do not use "see resume" or "see attached."

You must meet the minimum qualifications to continue in the selection process.  Part-time work experience will be prorated.

After minimum qualification screening, the comparative analysis process will involve reviewing and rating of all the information you submit. The comparative analysis step may also include your results from standardized testing. 

Document your work experience/job duties to the extent to which you possess the skills, education, experience, minimum qualifications, and preferred qualifications. 

If listed, answer all supplemental questions as your answers to these questions will be evaluated during this phase. Provide at least 4-8 sentences for each supplemental question.     

Answer the supplemental questions completely and thoughtfully. We will rate your answers based on the content of your response and your writing skills (spelling, grammar, and clarity of your writing).

You may file an appeal with the State Personnel Board or request a review by the State Personnel Director if your application is eliminated.  You will find the appeals process, the official appeal form, and how to deliver it on the State Personnel Board website.

• You or your representative must sign and submit the official appeal form for review.  

• You can find the official appeal form here. 

• You must deliver the official appeal form to the State Personnel Board:

  • By email ([email protected]), or

  • Postmarked in US Mail to(1525 Sherman Street, 4th Floor, Denver CO 80203, or 

  • Hand delivered (1525 Sherman Street, 4th Floor, Denver, CO 80203), or

  • Faxed (303.866.5038) within ten (10) calendar days from your receipt of notice or acknowledgement of the department’s action.

Contact the State Personnel Board for assistance:

• At (303) 866-3300, or

•  Refer to the  Colorado Code of Regulations (CCR) 801-1, State Personnel Board Rules and Personnel Director's Administrative Procedures, Chapter 8, Resolution of Appeals and Disputes, within the Rules webpage.

How to Apply

The Assessment Process

For additional recruiting questions, please contact [email protected]

If your goal is to build a career that makes a difference, join the dedicated people of the Colorado Department of Human Services (CDHS). Our professionals strive to design and deliver high quality human and health services that improve the safety, independence, and well-being of the people of Colorado. Each of us is committed to contributing to a safe and accessible CDHS. In addition to a great location and rewarding and meaningful work, we offer:

• Strong, secure, yet flexible retirement benefits including a PERA Defined Benefit Plan or PERA Defined Contribution Plan plus 401(k) and 457 plans

• Medical and dental health plans

• Employer supplemented Health Savings Account

• Paid life insurance

• Short- and long-term disability coverage

• 11 paid holidays per year plus vacation and sick leave

• State of Colorado Employee BenefitHub Resource Center

• Employee Wellness program

• Excellent work-life programs, such as flexible schedules, training and more

• Remote work arrangements for eligible positions

• *Some positions may qualify for the Public Service Loan Forgiveness Program.

• We believe in a people-first approach: We prioritize the needs, well-being, and dignity of the individuals, families and communities we serve. We commit to respect, fairness and access in every decision, policy and interaction. We engage client voices and experiences in the development and implementation of the services we provide.

• Balance creates quality of life: We want our team to be resilient through a supportive workplace that values flexibility, health and wellness, and employee engagement.

• We hold ourselves accountable: We take responsibility through our actions, programs, and results for the state of health and human services in Colorado.

• Transparency matters: We are open and honest with employees, our partners, the Coloradans we serve, and the public.

• We are ethical: We abide by what is best for those we serve by doing what is right, not what is easy.

• Collaboration helps us rise together: We work together with all partners, employees, and clients to achieve the best outcomes for Coloradans.

CDHS is committed to a Colorado for ALL qualified individuals. As part of this commitment, our agency will assist individuals who have a disability with any reasonable accommodation requests related to employment. 

This includes completing the application process, interviewing, completing any pre-employment testing, participating in the employee selection process, and/or performing essential job functions where the requested accommodation does not impose an undue hardship. If you have a disability and require reasonable accommodation to ensure you have a positive experience applying or interviewing for this position, please direct your inquiries to [email protected].

The State of Colorado is an equal opportunity employer

We are committed to increasing a “Colorado for ALL" of our staff and providing culturally responsive programs and services. Therefore, we encourage responses from people of all backgrounds and abilities.  The State of Colorado believes that a “Colorado for ALL” drives our success, and we encourage candidates from all identities, backgrounds, and abilities to apply. The State of Colorado is an equal opportunity employer committed to building inclusive, innovative work environments with employees who reflect our communities and enthusiastically serve them. Therefore, in all aspects of the employment process, we provide employment opportunities to all qualified applicants without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity or expression, pregnancy, medical condition related to pregnancy, creed, ancestry, national origin, marital status, genetic information, or military status (with preference given to military veterans), or any other protected status in accordance with applicable law.

Toll Free Applicant Technical Support

If you experience technical difficulty with the NEOGOV system (e.g. uploading or attaching documents to your online application) call NEOGOV technical support at 855-524-5627 Mon-Fri between 6 am and 6 pm (Pacific Time).  Helpful hints: if you are having difficulty uploading or attaching documents to your application 1) ensure your documents are PDF or Microsoft Word files and 2) close the document before you attempt to upload (attach) it.

~THE STATE OF COLORADO IS AN EQUAL OPPORTUNITY EMPLOYER~

Toll Free Applicant Technical Support