Location

ST. LOUIS, MO 63108

Scheduled Hours

40

Position Summary

McDonnell Genome Institute (MGI) is looking for a highly motivated administrative professional to join our team. This position serves as a liaison, ensuring the Executive Director receives and delivers clear communication and executes projects, processes, and deliverables accurately and effectively.

Job Description

• Schedules meetings and conference calls for the Executive Director. Monitors, responds to and follows up on various Director and Center communications.
• Assists in preparing annual strategic plan, including gathering information, updating the report, coordinating meetings and presentations.
• Prepares recommendation letters and correspondence for collaborators, faculty job searches etc.; monitors and acts upon various communications for the Director, all informed and assisted by AI resources and applications where and when appropriate.
• Schedules travel for meetings and conferences; oversees travel for visitors (collaborators, faculty and postdoc recruiting, etc.).
• Provides administrative assistance to Assoc Director of MGI and other Institute faculty members as requested, maintaining their calendars, scheduling conference rooms/zoom meetings/conference calls, CV and NIH Biosketch.
• Creates requisitions and tracks POs in Workday for purchases submitted for the office of the Executive Director and the Milbrandt laboratory.
• Plans and/or assists with various aspects of meetings & events hosted by the MGI, including annual picnic, holiday celebration, and the state of the MGI address, and strategic alignment meetings w/ Institute center leaders and with Milbrandt lab events and logistics.
• Performs other duties as assigned.
  

Working Conditions
Job Location/Working Conditions:

• Normal office environment.

The above statements are intended to describe the general nature and level of work performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all job duties performed by the personnel so classified. Management reserves the right to revise or amend duties at any time.

Required Qualifications

Education:

High school diploma or equivalent high school certification or combination of education and/or experience.

Certifications/Professional Licenses:

No specific certification/professional license is required for this position.

Work Experience:

Relevant Experience (5 Years)

Skills:

Not Applicable

Driver's License:

A driver's license is not required for this position.

More About This Job

Preferred Qualifications:

• Excellent organizational and communication skills.
• Demonstrated ability to exercise a high level of discretion and confidentiality.
• Two years of college or business school.
• Five years of experience in a business or medical setting.
• Grant exposure or experience.

Preferred Qualifications

Education:

No additional education unless stated elsewhere in the job posting.

Certifications/Professional Licenses:

No additional certification/professional licenses unless stated elsewhere in the job posting.

Work Experience:

No additional work experience unless stated elsewhere in the job posting.

Skills:

Administrative Organization, Communication, Confidentiality, Government Grants, Interpersonal Communication, Microsoft Office, Office Equipment, Prioritization, Time Management

Grade

G13

Salary Range

$65,900.00 - $112,700.00 / Annually

The salary range reflects base salaries paid for positions in a given job grade across the University. Individual rates within the range will be determined by factors including one's qualifications and performance, equity with others in the department, market rates for positions within the same grade and department budget.

Questions

For frequently asked questions about the application process, please refer to our External Applicant FAQ.

Accommodation

If you are unable to use our online application system and would like an accommodation, please email [email protected] or call the dedicated accommodation inquiry number at 314-935-1149 and leave a voicemail with the nature of your request.

All qualified individuals must be able to perform the essential functions of the position satisfactorily and, if requested, reasonable accommodations will be made to enable employees with disabilities to perform the essential functions of their job, absent undue hardship.

Pre-Employment Screening

All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. The screenings will include criminal background check and, as applicable for the position, other background checks, drug screen, an employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening.

Benefits Statement

Personal

• Up to 22 days of vacation, 10 recognized holidays, and sick time.

• Competitive health insurance packages with priority appointments and lower copays/coinsurance.

• Take advantage of our free Metro transit U-Pass for eligible employees.

• WashU provides eligible employees with a defined contribution (403(b)) Retirement Savings Plan, which combines employee contributions and university contributions starting at 7%.

Wellness

• Wellness challenges, annual health screenings, mental health resources, mindfulness programs and courses, employee assistance program (EAP), financial resources, access to dietitians, and more!

Family

• We offer 4 weeks of caregiver leave to bond with your new child. Family care resources are also available for your continued childcare needs. Need adult care? We’ve got you covered.

• WashU covers the cost of tuition for you and your family, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years with us.

For policies, detailed benefits, and eligibility, please visit: https://hr.wustl.edu/benefits/

EEO Statement

Washington University in St. Louis is committed to the principles and practices of equal employment opportunity. It is the University’s policy to provide equal opportunity and access to persons in all job titles without regard to race, ethnicity, color, national origin, citizenship (where prohibited by federal law), age, religion, sex, sexual orientation, gender identity or expression, disability, protected veteran status, or genetic information.