Field Accounting Administrator

Position Overview

This position is an administrative role focused on financial and accounting functions in the office. The Field Accounting Administrator is responsible for a variety of accounts payable and/or accounts receivable tasks in accordance with Our Client’s standard procedures.

Essential Functions

• Enter rate and material billing accurately into the ActiMate system.
• Coordinate billing with Home Office for national accounts.
• Post final customer invoices.
• Put together billing packages and send them to customers.
• Maintain accurate billing files and historical financial records.
• Assist in tracking Home Depot and Lowe’s receipts to ensure jobs are costed correctly.
• Enter time and material billing into T&M Pro.
• Coordinate with the National Billing Team to ensure accurate invoicing and collections.
• Enter accounts payable records.
• Perform check runs.
• Manage vendor onboarding and ensure compliance with vendor requirements.
• Participate in the Month-End Review process.
• Issue purchase orders.
• Work as a team with local and national operations to promote customer satisfaction, sales growth, and the success of the entire organization.
• Perform other projects and duties as assigned.

Requirements

• High School Diploma or equivalent.
• 1+ years of administrative or accounting experience.
• Strong interpersonal and communication skills, both written and verbal.
• Strong math skills.
• Solid computer skills, including proficiency with Microsoft Office Suite and Google products.
• Ability to work under time constraints and meet specific timelines.
• Ability to multitask and excel in a fast-paced, team-oriented environment.

Physical Requirements

• Occasional lifting from 5–40 lbs., unassisted (0–15% of the time).
• Sitting for extended periods of time.
• Manual dexterity needed for keyboarding and other repetitive tasks.
• Ability to bend, crouch, or stand as necessary.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Compensation and Benefits

Our Client offers competitive pay and a wide range of benefit options including, but not limited to, 401(k) with match, medical, dental, vision, disability, life insurance, an Employee Assistance Program, paid holidays, and paid time off.

Disclaimer

The statements herein are intended to describe the general nature and level of work being performed by employees and are not to be construed as an exhaustive list of responsibilities, duties, and skills required of personnel so classified.

Our Client is an Equal Opportunity Employer.