ADMIN ASSISTANT, ORTHOPAEDIC WARD

• Understands nursing care in line with Vision and Mission Statements, Philosophy, Goals and Objectives that suit the scope of hospital. 

• Understands the service organization structure.  

• Attends meetings held by the services in order to discuss issues and matters pertaining to the operation of the service.  

• Reports directly to the Chief Nursing Officer with regard to activities, problems or difficulties encountered.  

• Attending enquiries and calls via telephone, direct these calls or relays messages to and from customers.  

• Responsible to ensure the filing system are to order.  

• Responsible for checking and coordinating with PR & Marketing, Finance Services on the internal nursing events. 

• Responsible for distributing the internal memo to Top Management, Consultants, Deputy Chief Nursing Officer and Unit Managers. 

• Responsible for assisting the Chief Nursing Officer to prepare the Management Committee Report, Board of Director Report, KPJ Nursing Report and Hospital Monthly Report.  

• To ensure smooth management of internal and external correspondence. 

• Responsible for ensuring office equipment in proper order. 

• To ensure meetings are organized effectively. 

• Provide personalized clerical duties for smooth management of the office.  

• Maintains the cleanliness of the office. 

• Dispatching: Memo, form and etc. to relevant services. 

• Implement any other duties as delegated by the Chief Nursing Officer. 

 Human Resource and Management 

• Takes personal responsibility for own professional development and keep up to date with  

• professional change and growth by maintaining mandatory learning hours. 

• Maintain the record of personal leave and training attended. 

Policies and Procedures 

• Adheres to the hospital policies and procedure and nursing code of conduct. 

• Maintain confidentiality of patient’s personal and medical history. 

• Ensure to adhere with Prevention and Control of infection. 

Facilities and Equipment 

• Assists the qualified staff in the following: 

• Maintains proper storage of biomedical equipment assigned in the unit. 

• Check all equipment to ensure that they are in good condition and ready to be used at all time.
• Report if there is any fault. 

• Maintains adequate supply of ward stock.

• Keeps accurate records of equipment, medical supplies and drug in the Unit/ wards. 

Safety and Quality Improvement Activities 

• Complies and promotes Baby Friendly Hospital Initiative Breastfeeding Policy, and protect,  

• promote and support Baby Friendly Hospital activities. 

•  Participates actively in any other new service that is introduced by the services. 

• Participates in 5S activities and comply with the specified requirements  

• Practices Standard People Practice (SPP) at all times.  

• Ensure compliance of Patient safety goals as safety improvement measures recommended by  

• World Alliance for Patient Safety. 

• Policies on patient and family rights are addressed at all times  

• Participates actively and encourages compliance to all policies and Procedures of ISO9001: 2008, 

• ISO 14001, OHSAS 18001, ISO 14001:2004, Malaysian Hospital Accreditation Standards, Joint Commission International Accreditation Standards, PSG and NNA.  

• Complies with any instruction or measure on occupational safety and health  

• Carries out duties as an employee as stipulated in Occupational Safety and Health Act and  

• Regulations 1994:- 

• To take reasonable care at work for the safety of yourself and other persons; 

• To co-operate with your employer or any other person in the discharge of any duty; 

• To wear or use any protective equipment or clothing provided by the employer 

• To comply with any instruction or measure on occupational safety and health. 

 JOB REQUIREMENTS

Education: 

Minimum: Posses academic qualification of SPM qualification. 

Preferred:  

• Have interpersonal and communication skills. 

• Caring, honest and responsible worker. 

• Willingness to work on scheduled hours and anytime when called during emergency. 

Knowledge and Experiences: 

• On the job training/ in-services training will be provided. 

• Experience working in hospital setting is an advantage. 

Skills & Competencies 

• Certificate in Computer Technologies/system.

• Able to converse fluently and write in English Language and Bahasa Malaysia. 

Personal attributes  

• Good leadership, good interpersonal and communication skills and good time management. 

• Prepared to work as a team member in the best possible manner.