HR Operations, Senior Officer

Arendt & Medernach is the leading independent business law firm in Luxembourg with over 800 professionals. The firm’s international team of more than 450 legal experts represents Luxembourg and foreign clients in all areas of Luxembourg business law from its main office in Luxembourg and representative offices in Frankfurt, Hong Kong, London, New York, and Paris.

Our service to clients is differentiated by the end-to-end specialist advice we offer, covering all legal, regulatory, taxation, and advisory aspects of doing business in Luxembourg.

Our firm advises international and domestic clients in all areas of business law relevant to their business activities, ranging from fund formation, banking, insurance, private equity, and real estate to corporate and tax matters.

Given the ongoing development of our firm, we are currently recruiting:

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HR Operations, Senior Officer

Luxembourg & Foreign Offices

As an HR Operations Senior Officer, you will provide reliable, compliant and employee-focused HR support throughout the entire employee life cycle. Combining hands-on HR administration with process ownership, you will help ensure high service standards, accurate HR data and the continuous improvement of our HR Operations.

Your role:

Your responsibilities will include:

• Acting as a trusted point of contact for employees and managers on HR administration, leave management, social security matters and employment-related questions;
• Managing all aspects of employee lifecycle administration, including contracts, amendments, onboarding and offboarding processes, personnel files and statutory obligations;
• Coordinating maternity, parental and other family-related leaves, ensuring compliance with Luxembourg legislation and providing guidance to employees and managers;
• Administering sickness, absence and social security processes, including follow-up with relevant authorities and support for long-term absence management;
• Managing working time, holiday entitlements and absence records, while ensuring accurate reporting and compliance with internal policies;
• Maintaining high-quality employee data in Workday and other HR systems, performing regular controls and contributing to reliable HR reporting;
• Supporting international mobility activities, including assignments, secondments, work permits, social security registrations and foreign office administration;
• Providing operational HR expertise and guidance to HR Business Partners and managers while ensuring compliance with legal and internal requirements;
• Contributing to the continuous improvement, simplification and digitalisation of HR processes, systems and employee self-service solutions;
• Producing meaningful HR metrics and insights to support decision-making and operational excellence.

Your profile:

• You have a minimum of 4 years of experience in HR Operations, HR Services or HR Administration;
• Good knowledge of Luxembourg labour law and social security procedures;
• Experience with employee lifecycle administration, leave management and HR data quality;
• Exposure to international HR administration and Workday, or another HRIS, would be an advantage;
• Strong service orientation, attention to detail and confidence working with HR systems and operational data;
• Reliable, proactive, discreet and comfortable interacting with employees, managers and internal and external stakeholders;
• Fluent in French and English. Additional languages are an asset.

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Within Arendt, we uphold high standards. Our professionals work with clients on engaging projects, empowered from the start. With a strong local presence in Luxembourg and international reach, we support and train our team members to thrive in a culture of excellence. Specialised teams ensure the right skills are available, allowing for a focus on added value. Our leaders are approachable, providing support and mentoring.

We offer a vibrant social life with numerous events, embracing sports and art, our culture encourages openness and discovery beyond the professional realm. With over 50 nationalities represented, Arendt is committed to the well-being of its staff, serving the best interests of its clients, protecting the environment, and supporting education.

Arendt promotes equal opportunities and value each employee for what they bring to the community. For more information, please refer to our diversity and inclusion policy on our website.

Interested?

If you are interested in this job opportunity, we are looking forward to receiving your application.
All applications will be treated confidentially.

Please be aware that the selected candidate will be required to provide a criminal record (or certificate of good conduct).

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