Senior Analyst (Safety Officer) - Parks, Recreation and Neighborhood Services

The City of San Jose's Department of Parks, Recreation and Neighborhood Services is proud to build healthy communities that inspire belonging through inclusive, creative, and excellent programs and services. Our mission is to connect people through people, parks, and programs. The Department is a steady force in our community, advancing education, health, and social connections. We meet the diverse needs of our community across the lifespan by connecting people to places and people to people. The principles of equity, access, diversity, inclusion, sustainability, and flexibility guide us.

The Department creates and activates thriving places where people live, work, play, and learn, which include 38 community centers, 214 neighborhood parks, 10 regional parks, Happy Hollow Park & Zoo, over 65 miles of trails, programs and services that touch the lives of individuals and families in our community. We take a fun approach to public service and value the public’s trust. Our team is collaborative, supportive, and innovative.

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The Parks, Recreation and Neighborhood Services (PRNS) Department is seeking to fill a Senior Analyst (Safety Officer) position in the Administrative Services Division (ASD), reporting to the PRNS Employee Services Program Manager.

The total salary range for this classification is $122,020.08 - $148,643.04 annually. This salary range includes an approximate five percent (5%) ongoing non-pensionable compensation. Actual salary shall be determined by the final candidates’ qualifications and experience.

This position is responsible for the administration of the Employee Safety Program in the City's 2nd largest department to monitor and address Cal/OSHA or other applicable safety compliance issues and advance injury and illness prevention efforts, including convening and facilitating safety committees and securing staff training. The department seeks an individual who has knowledge in workers' compensation processes, Injury and Illness Prevention Program (IIPP) administration, and accident and incident investigations. 

Essential functions include (but are not limited to):

• Monitor and evaluate the Department’s work-related injury and illness rates and causes in order to mitigate future incidents;
• Review workers compensation claims and costs to develop education and training programs aimed at reducing City costs;
• Ensure Department conformance to its Injury and Illness Prevention Program (IIPP);
• Review Supervisor Accident Investigation Reports and Vehicle Accident Reports; identify trends, recommend training, mitigations, and policy & procedure revisions;
• Maintain recurring department safety program coordination meetings with relevant division and program staff;
• Actively participate in the Citywide Safety Committee;
• Monitoring and ensuring compliance with Cal/OSHA and other applicable safety laws and regulations; 
• Ensure Department responsiveness to Cal/OSHA inspections and investigations;
• Develop, implement, and revise safety procedures and training for programs unique to PRNS; 
• Pursue economies of scale in identifying and centrally purchasing personal protective equipment for PRNS; and 
• Develop and provide regularly scheduled safety education, training, and awareness information to the Department at-large.

This position may supervise an Analyst in support the PRNS department Employee Safety Program. This position will also have a role in supporting the PRNS Emergency Operations activities in preparing the department for successful response during declared emergencies or disaster and planning efforts.

Desirable experience, knowledge, and skills for this position include:

• Knowledge of Cal/OSHA requirements. 
• Knowledge of Workers’ Compensation laws. 
• Experience in developing, assessing, administering and implementing occupational safety programs including Injury and Illness Prevention Programs.
• Experience in the identification and correction of unsafe conditions, identifying needed trainings and coordinating with other administrative staff to implement.
• Knowledge of health and safety principles and practices, general laws, rules and requirements for safe work environments as well as knowledge of standard tests and measurements for obtaining data used in evaluating unsafe conditions.
• An ability to develop, plan, and conduct safety training classes to motivate and inform employees in safe work practices and performance.
• Experience working with all levels of employees and management to successfully administer and manager the department’s Safety Program.
• Possession of a certification such as the Certified Safety Professional (CSP), Certified Safety and Health Manager (CSHM), Certified Industrial Hygienist (CIH), or equivalent is highly desirable.

Education and Experience:

A bachelor's degree from an accredited college or university and four (4) years of increasingly responsible experience in general management/administrative analytic work in the areas of budget, finance, grant administration, organizational analysis, general administration, human resources, or related field in general analytical work.

Acceptable Substitution:

One (1) year of additional education above the bachelor's degree level may be substituted for one (1) year of the required management/administrative analytic work.

The ideal candidate will possess the following competencies, as demonstrated in past and current employment history.

• Job Expertise - Demonstrates knowledge of and experience with applicable professional/technical principles and practices, Citywide and departmental procedures/policies and federal and state rules and regulations.
• Communication Skills - Effectively conveys information and expresses thoughts and facts clearly, orally and in writing; demonstrates effective use of listening skills and displays openness to other people's ideas and thoughts.
• Teamwork & Interpersonal Skills - Develops effective relationships with co-workers and supervisors by helping others accomplish tasks and using collaboration and conflict resolution skills.
• Analytical Thinking - Approaching a problem or situation by using a logical, systematic, sequential approach.
• Leadership - Leads by example; demonstrates high ethical standards; remains visible and approachable and interacts with others on a regular basis; promotes a cooperative work environment, allowing others to learn from mistakes; provides motivational support and direction.
• Planning - Acts to align own unit's goals with the strategic direction of the organization; Defines tasks and milestones to achieve objectives, while ensuring the optimal use of resources to meet those objectives.
• Problem Solving - Approaches a situation or problem by defining the problem or issue; determines the significance of problem; collects information; uses logic and intuition to arrive at decisions or solutions to problems that achieve the desired outcome.
• Supervision - Sets effective long and short-term goals based on a good understanding of management practices; establishes realistic priorities within available resources; provides motivational support; empowers others; assigns decision-making and work functions to others in an appropriate manner to maximize organizational and individual effectiveness.

Selection Process:

The selection process will consist of an evaluation of the applicant's training and experience based on the application and responses to all the job specific questions. You must answer all questions to be considered, or your application may be deemed incomplete and withheld from further consideration. Only those candidates whose backgrounds best match the position will be invited to proceed in the selection process. Additional phases of the selection process will consist of one or more interviews.

If you have questions about the duties of these positions, the selection or hiring processes, please contact Vaishali Vashistha at [email protected].