Human Resources Coordinator

40 hours on-site

Hourly: $25.00 per hour

Company Overview: Waypoint offers comprehensive services, including a special purpose private school for children with autism and other developmental disabilities, case management and outpatient therapy services for children and adults, and residential and in-home support for adults with Intellectual/Developmental Disabilities.

Position Overview: The Human Resources Coordinator is responsible for supporting the Human Resources department in a variety of functional areas, with a focus on leave administration (FMLA, PFMLA), employee loans, workers’ compensation, and benefits administration. This role ensures that all responsibilities are performed in compliance with applicable state and federal regulations, OSHA requirements, and Maine Care standards. The HR Coordinator acts as a point of contact for staff regarding leave, benefits, and safety policies, and plays a key role in maintaining compliance and accuracy across HR-related processes.

Essential Duties

• Assist employees with benefit enrollment, changes, and inquiries.
• Serve as liaison with benefits providers to resolve employee issues in a timely and compliant manner.
• Coordinate and manage all employee leaves including FMLA, PFMLA, and other statutory and company-provided leaves.
• Communicate with employees regarding eligibility, required forms, leave status, and return-to-work procedures.
• Ensure proper documentation and tracking in compliance with federal and state leave laws.
• Responsible for assisting with and completing documentation related to work-related injuries, serving as a key liaison for employees and supervisors throughout the incident and claims process.
• Ensure all HR processes are conducted in accordance with applicable state and federal laws and Maine Care regulations.
• Maintain accurate and up-to-date personnel records.
• Assist in onboarding, training coordination, and HRIS updates.
• Assist with employee background checks in accordance with Maine Care guidelines, state regulations, and company policies.
• Support HR initiatives and special projects as assigned.
• Provide professional and timely customer service to employees and management.
• Support documentation and audits for HR compliance, safety, and benefits programs.
• Process internal employee changes and communicate changes weekly to management via change email.
• Facilitates weekly employee audit report and corrects errors as needed.
• Processes terminations, offering COBRA benefits when applicable.
• ADP/Enhanced Time changes and troubleshooting.
• Supports annual open enrollment.
• Updates paper personnel files for the new year (archives expired files).
• Assists with employee walk-ins, phone calls, and email requests.
• Recruiting backup as needed.
• Other duties as assigned.