HR Assistant

The Mark Morris Dance Group (MMDG) is seeking a part-time HR Assistant to provide administrative and operational support to the Human Resources function. Reporting to the Director of Human Resources, the HR Assistant will assist with recruitment, onboarding, employee records, benefits administration, and general HR operations. This role will help maintain accurate records, track required documentation, coordinate routine HR processes, and respond to employee inquiries while ensuring the confidentiality of sensitive employee information.

Key responsibilities include, but are not limited to:

• Prepare, organize, and maintain HR forms, employment documents, offer letters, policies, correspondence, reports, and other administrative materials.
• Support recruitment activities by posting job openings, maintaining candidate records in Greenhouse applicant tracking system, coordinating interviews, communicating with candidates, and assisting with hiring documentation.
• Assist with employee and faculty onboarding and offboarding, including preparing paperwork, maintaining checklists, tracking required documentation, and following up on outstanding items.
• Support faculty and school hiring cycles by assisting with employment documentation, contract tracking, background check processing, and completion tracking.
• Assist with routine benefits administration, including distributing enrollment information, tracking employee submissions, and supporting open enrollment activities.
• Respond to routine employee inquiries and direct questions requiring additional guidance or decision-making to the Director of HR.
• Provide general administrative support to the HR function, including maintaining spreadsheets and trackers, organizing meetings, coordinating follow-up items, and performing other related duties as assigned.

Supervisory Responsibilities: None

Minimum Education & Experience Requirements: 

• High school diploma or equivalent required; associate degree or relevant coursework in human resources, business administration, or a related field preferred.
• One or more years of administrative or office support experience required; experience in human resources is preferred.
• Experience handling confidential information and maintaining accurate records.
• Experience using Microsoft Office applications, particularly Outlook, Word, and Excel.
• Experience with an HRIS, applicant tracking system, payroll platform, or other administrative database preferred.

Special Requirements: 

• Ability to maintain strict confidentiality and exercise sound judgment when handling sensitive employee information.
• Ability to manage competing priorities, meet deadlines, and follow established procedures.
• Willingness to learn HR systems, policies, and administrative processes.
• Commitment to professionalism, discretion, and respectful interactions with employees, candidates, and organizational partners.

Knowledge, Skill, and Ability Requirements:

• Strong organizational skills and attention to detail, with a commitment to accuracy.
• Effective written and verbal communication skills.
• Ability to prioritize tasks, manage multiple assignments, and follow through on outstanding items.
• Strong interpersonal skills and a service-oriented approach to supporting employees and managers.
• Ability to handle sensitive matters with discretion and maintain appropriate professional boundaries.
• Resourcefulness and initiative in identifying administrative needs and resolving routine issues.
• Ability to follow established policies and procedures while recognizing when questions or concerns require escalation.
• Comfort learning new technology and working across multiple systems.
• Collaborative approach and willingness to receive feedback, adapt to changing priorities, and support the broader HR function.

YOU WILL BE SUCCESSFUL IN THIS ROLE IF YOU: 

• Are highly organized, detail-oriented, and able to manage multiple administrative tasks and deadlines.
• Demonstrate strong follow-through and take initiative to ensure documentation and assigned tasks are completed accurately and on time.
• Communicate clearly, professionally, and courteously with employees, candidates, and colleagues at all levels.
• Handle confidential and sensitive employee information with discretion and professionalism.
• Are comfortable working with HR systems, spreadsheets, and Microsoft Office, and can learn new systems and processes.
• Are adaptable, resourceful, and able to shift priorities in a fast-paced environment.
• Enjoy providing administrative support and contributing to a collaborative, service-oriented team.

SCHEDULE: 20 hours/week onsite; flexible schedule to be determined.

We offer a comprehensive package including:  

• Paid vacation, sick/personal leave, holidays and bonus days 
• Pre-tax commuter benefit, 403b retirement plan  
• Access to free and discounted classes at the Dance Center and online  
• Access to special events and MMDG performances (when available)  
• Invitations to cultural events extended to staff members by community partners. 

To join our team, please include a cover letter addressed to Jessica Loyola, Director of Human Resources, with your submission. Applications without a cover letter will not be considered. In your cover letter, please respond to the following questions: 

• Why are you interested in working at the Mark Morris Dance Group? 
• How do you approach managing multiple responsibilities and competing priorities while ensuring accuracy, attention to detail, and timely follow-through?