Administrative Assistant --Century Center

Join the PSC family and connect with accomplished and diverse colleagues who inspire and innovate students and transform lives and futures. Along with helping our students reach their goals, Pensacola State makes career fulfillment a reality.

Job Description:

The Administrative Assistant is a full-time Career Service position that provides administrative and operational support for the Century Center. Reporting to the Director of Century Center, this position serves as a primary point of contact for students, faculty, staff, and visitors while supporting departmental programs and daily operations.

Responsibilities include processing payroll and personnel documents; maintaining budgets, records, reports, and correspondence; monitoring expenditures and purchasing activities; coordinating meetings and special events; managing office files and supplies; preparing forms and reports; assisting with brochures, instructional materials, and departmental communications; and providing exceptional customer service in a high-volume environment.

The successful candidate must be highly organized, detail-oriented, and able to manage multiple priorities with minimal supervision while maintaining confidentiality. Strong computer skills, effective communication, professionalism, and a commitment to serving a diverse student population are essential. Occasional evening hours may be required.

MINIMUM QUALIFICATIONS: Graduation from high school or GED equivalency, two years administrative assistance experience, and demonstrated computer skills, including proficiency with Microsoft Office Suite (including Word, Excel, Publisher, Outlook, etc.) in a networked office setting, and internet navigation. College course work may be substituted on a year for year basis for the required experience. * Successful results of a criminal background check are required.

*Per F.S. 295.065 – Certain servicemembers and veterans, and the spouses and family members of such servicemembers and veterans, will receive preference and priority, and certain servicemembers may be eligible to receive waivers for postsecondary educational requirements.

Pursuant to College policy, it is an employment eligibility requirement for an applicant to meet the requirements of § 435.04(2), Florida Statutes, related to background investigations.  Any person failing to meet the requirements of the statute will be deemed not qualified to hold employment in this position.  A Florida Department of Law Enforcement (FDLE) approved background check will be conducted on every successful candidate as a condition of employment, and any person who fails to disclose any adverse information contained in the background investigation at the time of submitting the employment application will be disqualified from employment.

PREFERRED QUALIFICATIONS: Prefer an AS or AA degree; experience working in a high traffic area; demonstrated customer service skills; experience using an automated system to process payroll, purchasing, and accounting documents; demonstrated ability to maintain extensive recordkeeping documentation; experience managing and maintaining budget documents and social media sites; and demonstrated ability to effectively manage multiple tasks.

ANNUAL SALARY:  $31,000.00 (15.89/hour)

SUPPLEMENTAL MATERIALS:  All supplemental materials must be submitted electronically via the Workday applicant portal.  For questions or to obtain assistance uploading the supplemental materials, contact HR Recruiting at [email protected].

APPLICATION DEADLINE:  Open Until Filled – Review of applications will begin November 30, 2026. For first review by screening committee, the online application and supplemental materials must be received by November 29, 2026. Expected Start Date: January 4, 2027.

Pensacola State College offers a comprehensive benefits package for health, dental, vision, hospitalization, and supplemental insurance benefits through the State of Florida’s Group Insurance Program. All employees in established, eligible positions are members of the Florida Retirement System from their first day of employment. Other benefits offered include participation in the wellness program, tuition waivers, educational opportunities, and paid sick leave. Additional leave types are position specific.

Pensacola State College does not discriminate against any person on the basis of race, color, ethnicity, religion, sex (as defined by applicable federal and state law), national origin, age, disability, genetic information, pregnancy, or marital status in its educational programs, activities, or employment. For inquiries regarding the College’s nondiscrimination policies, contact the Civil Rights Compliance Officer at (850) 484-1759, Pensacola State College, 1000 College Blvd., Pensacola, Florida 32504.