Capital Projects Finance Manager

Oversees the district’s capital projects fund; manages program revenues and expenditures and distributes resources. Provides strategic planning and leadership for the development, implementation, and monitoring of the district’s capital projects fund annual budget. Manages the capital projects fund accounting structure and project management financial system. Oversees the production of all capital project fund financial reports. Manages capital finance staff and directs cross-departmental capital fund business activities and operations. Provides counsel to the Assistant Superintendent of Finance and Executive Director of Capital Projects & Facilities on capital fund financial matters.

30%

• Manages voter approved capital levy resources exceeding $4 billion; Allocates all capital levy funding resources; Delivers a balanced budget for each capital levy program annually and through program completion. 

• In collaboration with the Executive Director of Budget and the Department of Technology Services, provides leadership, direction, and expertise in managing the development and adherence of the district’s capital fund annual budget exceeding $500 million; In collaboration with the Executive Director of Capital Projects and Facilities, manages, controls, and maintains the capital project funds multi-year cash flow ensuring district capital resources align with the district’s short and long-term capital levy initiatives and project schedules.
• Serves as the primary advisor for the district’s capital projects fund; Forecasts financial trends and identifies program variances; Provides guidance and recommendations to the Assistant Superintendent of Finance and other senior leadership regarding anticipated and forecasted revenues and financial concerns; Provides guidance and recommendations on capital project fund allowable expenditures in conformance with Governmental Generally Accepted Accounting Principles and Procedures, and State law. 

30%

• In partnership with the Director of Accounting, creates and maintains the districts capital fund project coding system in SAP; Directs capital accounting operations ensuring financial procedures and controls effectively support accurate and legally compliant fiscal activities.
• Oversees eBuilder’s cost module ensuring SAP integration is maintained and effective cost controls for every capital project is achieved; Evaluates systems of financial controls identifying and implementing improvements where necessary.
• Provides leadership and oversight for the design, development, and improvement of capital fund financial reports; Directs the capital finance division in the preparation of monthly, quarterly, annual, and special request financial reports for the School Board, all levels of district management, State and local government agencies, the BEX-BTA Oversight Committee, and the general public; Makes monthly budget and financial presentations to the BEX-BTA Oversight Committee.

30%

• Directs and manages capital finance, three business and management analysts and two capital contract and invoice accounting specialists. Capital finance provides capital project financial management, orchestrates financial activities among departments and capital projects, and guides all internal and external project teams in the use and understanding of district financial systems and chart of accounts; Provides leadership, direction, and expertise to all project teams in managing day-to-day business operations including budget, contract, and invoice management.
• Serves as the capital department’s business manager creating and managing the capital department’s annual operating budget averaging $16.5 million. This includes calculating and budgeting annual staff & benefits and capital program operating costs. Negotiates eBuilder annual software license agreements; Provides cross-departmental leadership and support to non-capital department staff assigned to capital project business activities. 
• In tandem with capital finance business analysts, monitors capital project expenditures (hard and soft costs) for conformance with adopted budgets, multi-year plans, and compliance with applicable laws, rules, and regulations; Identifies project variances when they occur; Initiates, reviews, and implements budget revisions including use of project and program contingency funds. 
• In collaboration with the Grants Department, manages and oversees the cost reimbursement and revenue collections process for Grants, State Assistance, Federal and other non-levy capital revenue sources; Analyzes and estimates capital fund interest earnings and expenditure trends.

10%

• Reviews and interprets state legislation, regulations and reports as they pertain to the capital projects fund
• Provides support to the Executive Director for Board projects and reports
• Manages, supervises and evaluates capital finance staff
• Develops schedules and priorities for staff
• Supports staff and business divisions on a variety of business matters including strategies to implement District fiscal policies and procedures
• Develops capital finance positions, proposals, and recommendations
• Establishes goals and objectives for finance division.

OTHER FUNCTIONS:

• May perform related duties consistent with the scope and intent of the position.

DISTRICT-WIDE CORE COMPETENCIES:

Collaboration

Develops cooperation and teamwork while participating in a group, working toward solutions which generally benefit all involved parties.

• Is seen as a team player who encourages efficient and effective collaborations.
• Works skillfully in difficult situations with both internal and external groups.
• Represents his/her own interests while being open-minded to other groups.
• Builds respectful and productive relationships internally and externally.

Getting Results (Action Oriented)

Performs work with energy and drive; values planning, but will take quick, decisive action when an opportunity presents itself.

• Demonstrates a strong sense of urgency about solving problems and getting work done.
• Focuses on achieving the goal even in the face of obstacles.
• Assumes responsibility for starting and finishing work with minimal supervision.
• Strives for new levels of performance.

Decision Quality & Problem Solving

Uses analysis, wisdom, experience and logical methods to make good decisions and solve difficult problems with effective solutions; appropriately incorporates multiple inputs to establish shared ownership and effective action.

• Weighs the consequences of options before making a decision.
• Applies appropriate criteria to situations for the purpose of making decisions.
• Displays self-confidence in own judgment.
• Focuses in the facts and solutions instead of opinions and problems.

Integrity

Is widely trusted; is seen as a direct, truthful individual; presents truthful information in an appropriate and helpful manner; keeps confidences; admits mistakes; doesn't misrepresent him/herself for personal gain.

• Deals with people and situations in an honest and forthright manner.
• Represents information and data accurately and completely.
• Represents the confidentiality of information and concerns shared by others.
• Takes ownership if a mistake is their own and does not blame others.

Accountability

Holds self and others accountable for measurable high-quality, timely and cost-effective results; determines objectives, sets priorities and delegates work; accepts responsibility for mistakes; complies with established control systems and rules.

• Takes responsibility and action as if the risks (financial or otherwise) are his or her own.
• Holds individuals and team accountable for their actions and results.
• Initiates action even if outcome is uncertain and is willing to accept the consequences of failure.
• Aligns own activities and priorities to meet broader organizational needs.
• Demonstrates courage and confidence in his or her own ability.

RELEVANT COMPETENCIES:

Managing and Measuring Work

Clearly assigns responsibility for tasks and decisions; sets clear objectives and measures; monitors process, progress, and results; designs feedback loops into work.

• Identifies people and resources necessary to accomplish tasks.
• Develops success indicators and monitors and reports status based on those indicators.
• Develops effective communication skills and tools to interact with team.

Functional / Technical Skills

Possesses required functional and technical knowledge and skills to do his or her job at a high level of accomplishment; demonstrates active interest and ability to enhance and apply new functional skills.

• Understands the technical aspects of the job and keeps up-to-date on key technical or functional aspects of the job.
• Applies appropriate technical/functional knowledge to address situations in a timely manner.
• Thinks of ways to apply new developments to improve organizational performance.
• Shares expertise and skills with others when appropriate

Written Communications

Is able to write clearly and succinctly in a variety of communication settings and styles; can get messages across that instigate appropriate actions.

• Organizes and presents information in writing in a clear and convincing manner.
• Uses appropriate writing style and tailors writing to meet the needs of the audience.
• Uses correct spelling, grammar and punctuation.

Customer Focus

Commits to meeting the expectations and requirements of internal and external stakeholders; acts with stakeholders in mind; values importance of providing high-quality customer service.

• Makes customers and their needs a primary focus of his/her actions.
• Thinks ahead and considers the impact of actions both internally and externally.
• Develops trust, credibility and maintains strong relationships with customers.
• Goes the extra mile to satisfy customer needs and expectations.

KNOWLEDGE, SKILLS AND ABILITIES:

• Knowledge of management and administrative principles, concepts, theories and techniques
• Knowledge of principles and practices of capital program budgeting and financial analysis, particularly as they relate to multi-fund source budgets.
• Knowledge of computerized financial systems and software application associated with budget preparation, monitoring and execution
• Familiarity with generally accepted accounting principles.
• Knowledge of research methods and statistics.
• Able to obtain, clarify and exchange information.
• Oral and written communications addressed to a variety of audiences.
• Write policies and procedures.
• Resolve conflicts or issues to keep capital projects moving toward completion.
• Staff supervision, team development and motivation
• Able to establish and maintain effective working relationships with District staff, other agencies, and contractors.
• Able to research, understand and apply complex statutes, rules, regulations.
• Able to effectively handle multiple tasks under the pressure of inflexible deadlines.
• Proficient in financial modeling and knowledgeable about statistical and quantitative analysis methods.

EXPERIENCE/EDUCATION:
 
A typical way to obtain the knowledge and abilities would be:
 
Four (4) years of progressively responsible professional experience in construction financial management and budget development; four (4) years' experience in a setting with a comparable budgetary process as K-12 schools preferred; Bachelor's Degree in Construction Management, Public Administration, Business Administration, Finance, Accounting or related; additional qualifying work experience may substitute for the Bachelor's degree on a year-for-year basis; Master's degree in qualifying field may substitute for one year of qualifying work experience; or an equivalent combination of education and experience.

Any equivalent combination of education, experience and training that provides the relevant knowledge, skills and abilities to perform the work will be considered.
 
CLEARANCES:
Criminal Justice fingerprint and background check