Administrative Assistant 4 - Child Development Center

Thank you for your interest in employment with our institution. We want your application process to go smoothly and quickly. We ask that you keep in mind the following when completing your application:

• Once you start the application process, you cannot save your work. Please ensure you have all required attachment(s) available to complete your application before you begin the process.
• Required attachments are listed below on the posting. Your application will not be considered without the required attachments.

​If you need assistance or have questions regarding the application process, please contact:

Human Resources
[email protected] 
(775) 445-4237
2201 West College Parkway
Carson City, NV 89703

Job Description

Western Nevada College is recruiting for an Administrative Assistant 4 for the Child Development Center. This candidate will play an integral part of the Child Development Center. This individual performs customer service for all current families, potential families, staff, volunteers, visitors, etc. They are responsible for the management of customer accounts, meeting necessary state, local, and national standards, meeting grant requirements, and supervision of part time staff.

Duties and Responsibilities:

General Administrative Support

• Customer service; daily tasks such as answering phones, emails, correspondence, etc.
• Anticipate and meet classroom and center needs
• Interface with community-daily interface with existing families
• Maintain child enrollment
• Maintain waitlist, open enrollment, and classroom layouts
• Maintain and update child and staff files
• Maintain and update databases and records
• Schedule appointments and coordinate meetings for supervisor, teachers, and potential new parents
• Assist in planning events
• Prepare reports, presentations, and other documents
• Maintain initiated programs unique to the Child Development Center, such as the Tuition Collection program and Immunization Requirement program
• Collaborate with supervisor on strategic plans to enhance and streamline Child Development Center

Department Budget, Accounting, Purchasing, and Grant Coordination

• Budget Support
• Maintain roughly 97 customer accounts -compile reports, manage account payments, work with families on payment plans.
• Prepare collection information as needed-compile reports, manage payments coming in
• Maintain grants-compile reports
• Maintain all purchasing including all required reporting-compile reports, monitor and track purchases, reconcile accounts
• Assist in budget projections-compile reports Revenue tracking-compile reports, manage projections, complete actuals
• Expense tracking- compile reports, manage projections, complete actuals
• Maintain subsidy accounts-compile reports, manage projections, complete actuals
• Process purchase orders, maintain records for all transactions
• Coordinate with Director, CFO, and Budget office

Meeting Requirements, Standards, Regulations, Laws, and Reporting 

• Maintain State Child Care licensing requirements-communicate with entities, compile reports and data, and report for compliance.
• Maintain State of Nevada Dept of Education Quality Rating
• Improvement System requirements- compile reports and data
• Maintain NAEYC National Association for the Education of Young Children requirements- compile reports and data
• Maintain subsidy agreements and complete all required reports, communicate with entities, and report for compliance.
• Maintain current and required child immunizations and exemptions- complete all required reports, communicate with entities, and report for compliance.

Supervision and Human Resource Support

• Supervise part-time child care aides and student workers, to include oversight and training.
• Schedule of staff as needed
• Initiate new hire processes and coordinate hiring with HR
• Ensure all new hires meet all required State Child Care Licensing requirements, Nevada Dept. of Education Quality Rating and Improvement System, and NAEYC National Association of the Education of Young Children. Approx. 40 hires annually.
• Initiate track, and reconcile period pay activity for part time staff- approx. 30 part-time child-care aides.
• Ensure part time staff hourly timekeeping is correct for every timekeeping period.
• Initiate termination and coordinate termination process with HR

Other Duties as Assigned

• Provide coverage in the classroom as needed.
• Support special projects, events, and initiative based on evolving needs and priorities of the department and organization

Essential Qualifications

• Graduation from high school or equivalent education and four (4) years of progressively responsible relevant work experience which included experience in one or more of the following areas: providing administrative/program support to professional staff and management; performing secretarial duties in support of a manager; coordinating communications between the manager, staff and program clientele; supervision of subordinate staff; researching information from internal and external sources; OR
• One (1) year of experience as an Administrative Assistant III in Nevada State service; OR
• An equivalent combination of education and experience as described above.

Additional Requirements:

• Selected applicants are required to submit to a criminal background check as a condition of hire. Employees pay for the cost of background check services which is approx. $47. Employees who have resided in more than one state in the 5 years preceding employment may pay additional fees to complete background checks.
• Pursuant to NAC 432A.310, person’s offered employment must provide evidence that they are free from communicable tuberculosis prior to beginning employment. Selected applicants must complete a tuberculin (TB) test, or chest radiograph and examination by a health care provider who is authorized to diagnose active tuberculosis, within the 12 months immediately preceding the first day of employment, as a condition of employment. In addition, incumbents are required to complete a TB test or examination at least once every 24 months as a condition of continued employment. Employees pay for testing.
• Pursuant to NRS 284.4066, this position has been identified as affecting public safety. Persons offered employment in this position must submit to pre-employment screening for controlled substances, the cost of which is paid by the employer.
• Pursuant to NAC 432A.308 and 432A.322, persons offered employment must complete CPR within 120 days of hire as well as First Aid training and maintain ongoing certification requirements as a condition of continued employment. The cost for CPR and First Aid training is paid by the employer.
• Pursuant to NAC 432A.306, persons offered employment must become active members with The Nevada Registry within 120 days of employment, and maintain ongoing membership, as a condition of continued employment. Membership is free unless registration lapses. If registration lapses, the employee pays the fee.
• Persons offered employment must complete initial and annual trainings requirements, as outlined in NAC Chapter 432A, as a condition of continued employment. Training is provided and paid for by the employer.
  
  

Schedule

The typical schedule is Monday through Friday from 9:00am to 5:30pm; this is subject to change based on organizational needs.

Department Contact Information:

• Anna Lisa Acosta Rogers, Director, Child Development Center: [email protected] or 775 445 4265

Compensation Grade

Grade 29

Minimum: Grade 29, Step 01. Annually $50,153.76

The classified employee pay scale is divided into 10 steps within each grade. Most employees start at a step 1 and are eligible for an annual step increase with satisfactory performance, until they reach the maximum, step 10. Salary placement above a Step 01 at initial appointment is determined based on the candidate’s qualifications, internal equity and budgets, and Nevada Administrative Code. 

Classified employees are eligible for any legislatively approved cost of living increases (COLA).  

To view the classified compensation schedules, please visit: Classified Compensation. Select Salary schedule, PP01.

BENEFITS

Retirement – Public Employees’ Retirement System of Nevada (PERS)

Employees are required to participate in The Public Employees’ Retirement System of Nevada (PERS) upon hire, a defined benefit plan. Members are eligible for retirement benefits after a 5-year vesting period.

Please visit the Benefit Estimator Retirement Calculator for more information.

Employees contribute under either a post-tax plan, with the employee and college each contributing 19.25% of the employee’s salary (38.5% combined contribution); or under a pre-tax plan with the college contributing 36.75% of the employee’s salary on their behalf with employees paying for their half of the PERS contribution through a pre-tax salary reduction. For information on contribution rates, please visit:  NV PERS Contribution Rates

Perks of Working at WNC

• Beautiful campus located along numerous biking and walking trails
• Health insurance options including dental, vision and life insurance - Health Insurance
• Voluntary supplemental retirement plans, both pre-tax and Roth options available (403b, 457b plans) – Voluntary Retirement Savings 
• Generous annual leave (15-days annually), sick leave (15-days annually), 12 paid holidays - Classified Benefits
• The WNC Fitness Center offers free Faculty and Staff memberships - WNC Fitness Center
• Workers’ compensation is paid 100% by the employer. It covers employees in the event of work-related injuries.
• ComPsych our Employee Assistance Program offers resources and assistance to Faculty and Staff - EAP Program
• Discounted WNC Staff rates for our Child Development Center which has received Four Star Recognition from the Nevada Silver Star Quality Rating and Improvement System. Child Development Center
• Voluntary benefits including: accident, disability, legal services, and more – Voluntary Benefits
• Free parking and plenty of it!
• No State income tax!

Education Benefits for Classified Employees and Family Members

WNC is proud to provide a reduced-rate tuition benefit to faculty and qualified dependents. Classified employees can take up to six credits per semester at a reduced rate. More information can be found in the Classified Tuition Reimbursement Policy. Additionally, we offer a Classified Family Grant-in-Aid for spouses, domestic partners, and dependents of classified employees (working at least a 50% full-time equivalent).

More information can be found in the Classified Family Grant-in-Aid Policy.

Exempt 

No

Full-Time Equivalent

100.0%

Required Attachment(s)

Please note, once you submit your application the only attachment/s viewable to you will be the attachment/s to the resume/CV section of the application. Any additional required attachment/s to the cover letter, references, additional documents sections of the application, will not be viewable to you after you submit your application. All uploaded attachment/s will be on the application for the committee to review. To request updates to attachments, prior to the committee review of applications, please contact the candidate helpdesk at [email protected].

Attach the following attachment(s) to your application

Resume/CV – (required) List a detailed description of the major duties that you performed as part of each job. You must demonstrate that you qualify for the position and your education and experience must be clearly documented.

Contact Information for Three Supervisory References – (required) Please make a note if you do not want your present employer contacted unless necessary to determine your qualifications for the position.

Transcripts – (optional) If you have not graduated, please attach your transcripts to receive education credit for classes you have taken. Credit is given for classes relevant to the position.

Veteran Interview Consideration – (optional) – To receive interview consideration for veterans and veterans with a service-connected disability, proof is required at the time of application. Please attach proof electronically to your application under the Veteran Document(s) section. (Examples of acceptable documents include DD-214, disability letter from Veteran's Administration, etc).

This posting is open until filled

Qualified individuals are encouraged to apply immediately. Lists of eligible candidates will be established and hiring may occur early in the recruiting process. Recruitment will close without notice when a sufficient number of applications are received, or a hiring decision has been made.

Posting Close Date

Note to Applicant

TITLE IX STATEMENT

WNC is committed to providing a place of work and learning free of discrimination on the basis of a person’s age (40 or older), disability, whether actual or perceived by others (including service-connected disabilities), sex (including pregnancy or related conditions), military status or military obligations, sexual orientation, gender identity or expression, genetic information, national origin, race (including hair texture and protective hairstyles such as natural hairstyles, afros, bantu knots, curls, braids, locks and twists), color, or religion.

WNC does not discriminate on the basis of sex in any education program or activity that it operates. The college's commitment to nondiscrimination in its education programs and activities extends to applicants for admission and employment.

Inquiries concerning the application of these provisions and/or questions as to how to file a complaint of unlawful discrimination may be referred to WNC's Civil Rights Specialist & Title IX Coordinator:

Victor Navarro at [email protected] or (775) 445-4235

Western Nevada College

2201 West College Parkway

Bristlecone Building, Room 154

Carson City, NV 89703

 

Applicants should fully describe their qualifications and experience with specific reference to each of the minimum and preferred qualifications. The search committee will use this information during the initial review of application materials.

 

This position may require that a criminal background check be conducted on the candidate(s) selected for hire.

 

HR will attempt to verify academic credentials upon receipt of hiring documents. If the academic credentials cannot be verified, HR will notify the faculty member that an official transcript of their highest degree must be submitted within thirty days of the faculty member’s first day of employment.

 

References will be contacted at the appropriate phase of the recruitment process.

 

As part of the hiring process, applicants for positions in the Nevada System of Higher Education may be required to demonstrate the ability to perform job-related tasks.

 

For positions that require driving, evidence of a valid driver's license will be required at the time of hire and as a condition of continued employment. 

 

All document(s) must be received on or before the closing date of the job announcements (if a closing date is provided).

 

Schedules are subject to change based on organizational needs.

 

Western Nevada College does not sponsor Visas. All applicants must be eligible to work in the United States, without sponsorship, at the time of hire and as a condition of continued employment.