- Location
- Krakow, Poland
- Workplace
- Remote
- Department
- Customer Service
- Seniority
- Manager
- Experience
- 4+ years
- Source
- Keka
Description
About UltaHost:
UltaHost is a fast-growing global web hosting provider, delivering high-performance infrastructure and exceptional customer experiences to clients worldwide. We operate in a highly dynamic and technology-driven environment where service reliability, technical excellence, and customer satisfaction are at the core of everything we do.
We are seeking a strategic, proactive, and relationship-driven Customer Success Manager to lead high-value account management, strengthen customer retention, and elevate the overall customer experience across our global portfolio.
This is not a purely operational role. It is a strategic position that directly impacts company growth, customer loyalty, and revenue expansion.
About the Role
The Customer Success Manager owns the customer journey end-to-end from onboarding to active usage, renewal, and expansion. This role focuses on managing VIP and high-value accounts, reducing churn, driving retention, and building long-term partnerships with our customers.
This role requires someone who:
- Manages VIP clients directly
- Monitors and proactively supports high-value accounts
- Maintains consistent and proactive communication
- Is fluent and confident in English (written & spoken)
- Can professionally handle night shift responsibilities
- Excels in communication, relationship management, and retention
Key Responsibilities
1-Strategic Customer Management
- Develop and continuously improve the company’s Customer Success strategy
- Define and manage customer segmentation (Enterprise, SMB, Developers, Agencies, etc.)
- Map and optimize the full customer lifecycle (Onboarding → Adoption → Renewal → Upsell)
- Conduct churn analysis and implement retention strategies
2-VIP & High-Value Account Management
- Personally manage VIP and enterprise-level clients
- Conduct regular business reviews and strategic check-ins
- Monitor SLA compliance and ensure service excellence
- Identify early risk signals and proactively prevent churn
- Act as the primary liaison between customers and internal teams
3-Proactive Communication & Retention Leadership
- Identify “at-risk” customers using behavioral and operational data
- Engage directly with customers considering cancellation
- Provide tailored retention offers and strategic solutions
- Track and improve NPS, CSAT, churn, and renewal rates
- Build long-term, trust-based client relationships
4-Hosting Product Consulting
- Provide strategic guidance on VPS, Dedicated Servers, WordPress Hosting, Domains, and security services
- Recommend performance and security optimizations
- Coordinate custom infrastructure solutions for enterprise clients
- Ensure customers maximize the value of their services
5-Upsell & Cross-Sell Optimization
- Identify upgrade opportunities (VPS → Dedicated, RAM/CPU/Storage upgrades)
- Recommend premium support and security add-ons
- Collaborate with the Sales team to drive account expansion
- Increase customer lifetime value (LTV)
6-Crisis & Escalation Management
- Personally handle dissatisfied or high-risk customers via phone when necessary
- Apply empathy, active listening, and solution-oriented communication
- Lead cross-team resolution efforts during service incidents
- Escalate critical cases to leadership when required
7-Ticket Quality & Process Optimization
- Ensure customer communication is clear, empathetic, accurate, and professional
- Monitor SLA performance (response & resolution times)
- Improve ticket categorization, routing, and prioritization
- Analyze recurring issues and propose operational improvements
- Support documentation and automation initiatives
Qualifications
- Minimum 4+ years of experience in Customer Success, Account Management, or similar roles within web hosting, cloud infrastructure, SaaS, or related technology sectors
- Fluent and confident English communication skills (written & verbal)
- Strong interpersonal and relationship management abilities
- Proven experience in customer retention and churn reduction
- Experience managing VIP or enterprise-level accounts
- Ability to handle night shifts professionally and consistently
- Strong crisis management and conflict resolution skills
- Analytical mindset with the ability to interpret performance data
- Experience in hosting, cloud infrastructure, or technical services is a strong advantage
Nice to Have
- Experience working with web hosting technologies (VPS, Dedicated Servers, Shared Hosting, WordPress Hosting)
- Familiarity with cloud infrastructure environments
- Hands-on experience with ticket management and helpdesk systems
- Experience using WHMCS or similar hosting automation and billing platforms
- Understanding of cPanel, Plesk, or other hosting control panels
- Basic knowledge of server performance, security configurations, and infrastructure optimization
- Familiarity with SLA tracking and service quality monitoring tools
- Experience working in a remote-first, globally distributed team environment
What We Offer
- Be part of a rapidly growing global technology company.
- Lead and shape a high-impact, customer-facing organization.
- Influence company-wide performance and customer retention.
- Work in a dynamic, performance-driven environment.
- Competitive salary package.
Skills
Compliance