Project Coordinator

Description

At Excel Engineering, we are the power behind our clients’ processes.

We are a full-service engineering consulting firm specializing in electrical engineering, industrial automation, and power systems. For over 30 years, we’ve partnered with leading companies across industries to deliver solutions that improve safety, efficiency, and performance.

Our work spans sectors including life sciences, consumer goods, chemical, oil & gas, and utilities, giving our team the opportunity to work on complex, high-impact projects.

What sets us apart is our approach, we build long-term partnerships by understanding our clients’ operations and acting as an extension of their team. If you’re looking to grow your skills, take on meaningful challenges, and make a real impact, Excel Engineering offers the opportunity to do just that.

Role Overview

The Project Coordinator serves as a central resource supporting utility construction operations in the Amarillo area. This position is responsible for maintaining accurate project schedules, construction documentation, inspector assignments, and project records while ensuring inspectors understand and follow established documentation processes.

This role combines project coordination, document control, scheduling, and training responsibilities to support multiple active construction projects. Success in this position means Operations Managers and inspectors can rely on accurate project information, organized documentation, and consistent reporting practices.

Key Responsibilities

• Maintain and update construction schedules, inspector coverage schedules, and project trackers.
• Track project milestones, inspection requirements, schedule changes, and outstanding action items.
• Manage project drawings, specifications, revisions, and construction records.
• Coordinate document control activities, including version tracking and file organization within SharePoint and related systems.
• Verify project documentation is complete, properly identified, and accurately filed.
• Communicate schedule updates, documentation changes, and project information to Operations Managers and inspectors.
• Support project closeout activities by ensuring required inspection and construction records are complete and organized.
• Train and onboard new inspectors on documentation requirements, reporting expectations, and company processes.
• Provide ongoing coaching and support to inspectors regarding documentation quality and compliance.
• Review inspection reports and construction documentation for completeness, consistency, and accuracy.
• Develop training materials, checklists, guides, and reference tools to support inspector success.
• Identify documentation trends, training opportunities, and process improvement initiatives.
• Ensure inspectors have access to current project information, schedules, drawings, and required documentation.
• Support continuous improvement efforts related to project controls, documentation management, and inspection workflows.

Requirements

Qualifications

• Experience in utility construction, electrical construction, substations, transmission, distribution, industrial construction, inspection, or a related field operations environment.
• Experience in project coordination, project controls, document control, construction administration, scheduling, inspection, or similar roles.
• Proven ability to manage multiple project schedules, trackers, and priorities simultaneously.
• Experience working with construction drawings, specifications, revisions, and project documentation.
• Strong understanding of construction documentation, field reporting, and recordkeeping requirements.
• Excellent organizational, time management, and communication skills.
• Ability to work independently while coordinating with multiple stakeholders and project teams.
• Proficiency with Microsoft Excel, Word, Outlook, Teams, SharePoint, and Bluebeam.
• Strong attention to detail with the ability to identify discrepancies, missing information, and documentation gaps.

Preferred Qualifications

• Experience supporting field inspectors, construction managers, or utility construction projects.
• Experience onboarding, training, mentoring, or coaching personnel.
• Experience developing training materials, standard work instructions, checklists, or documentation processes.
• Experience reviewing construction inspection reports and field documentation.
• Familiarity with project closeout requirements and construction record management.
• Experience using project scheduling, project controls, or document management systems.
• Demonstrated ability to standardize processes and improve documentation quality across multiple teams or projects.

Ideal Candidate

• Proactive and detail-oriented with a strong sense of ownership.
• Skilled at balancing project coordination responsibilities with training and support activities.
• Comfortable identifying documentation issues and working collaboratively to resolve them.
• Able to coach and support both new and experienced inspectors.
• Committed to maintaining accurate project information and high-quality project records.
• Thrives in a fast-paced environment with multiple active projects and competing priorities. 

We offer… 

• Growth & Development: Ongoing continuing education, hands-on training, and opportunities to expand your skills. 
• Career Advancement Support: Assistance in earning professional certifications and pursuing further education. 
• Retirement Benefits: 401(k) plan with employer matching. 
• Comprehensive Health Coverage: Medical, dental, vision, and life insurance options. 
• Wellness Focus: Access to programs designed to support your overall well-being. 
• Work–Life Balance: Paid time off and flexible work environment. 
• Flexibility & Trust: A flexible schedule and work environment built around mutual trust and accountability. 
• Share the Talent, Share the Rewards: We value great people recommending great people, which is why our employee referral program is designed to reward you continuously.  

We offer a competitive salary and great benefits. At Excel Engineering, we’re proud of our positive, high-performing culture where teamwork, continuous improvement, and a service-oriented mindset help us do our best work every day. If you enjoy a fast-paced and rewarding environment, you’ll love being part of our team!  

Excel Engineering, Inc. is proud to be an Equal Opportunity Employer. We welcome and consider all qualified applicants without regard to race, color, religion, national origin, sex, sexual orientation, gender identity, disability, age, veteran status, marital status, or any other protected characteristic.  

We value diverse perspectives and believe they strengthen our work, our teams, and the solutions we deliver to clients. We encourage candidates from backgrounds traditionally underrepresented in engineering to apply. If you need accommodations during the application or interview process, please contact our Human Resources team at [email protected].