Weighbridge Clerk (Upstream Oil & Gas Waste Management) – Turkana, Kenya

Weighbridge Clerk (Upstream Oil & Gas Waste Management) – Turkana, Kenya

We are seeking to hire a Weighbridge Clerk who will manage and accurately record vehicle movements, waste receipts, dispatches, and weighbridge transactions supporting an upstream drilling and hazardous waste management project based in Turkana County. The role will serve as a critical operational and financial control point, ensuring accurate waste quantity verification, transaction recording, billing support, revenue assurance, and compliance with project procedures and applicable environmental and waste management requirements. The successful candidate will operate computerized weighbridge systems, maintain accurate transaction records, reconcile weighing data against operational and financial records, and coordinate with Finance, Operations, Laboratory, Security, and Transport teams. The ideal candidate must possess a Diploma or Bachelor's degree in Business Administration, Accounting, Finance, Supply Chain Management, Logistics, or a related field, with a minimum of 3 years' experience in weighbridge operations, logistics, waste management, manufacturing, mining, oil & gas, or other industrial environments. Experience with computerized weighbridge systems and ERP platforms, particularly Odoo, will be an added advantage.

Key Responsibilities:

• Operate the computerized weighbridge system for all incoming and outgoing vehicles, ensuring accurate and timely processing of weighbridge transactions.
• Record and verify gross, tare, and net weights for all applicable waste, materials, and vehicle movements.
• Generate weighing tickets and maintain accurate transaction records for all weighbridge activities.
• Verify customer, transporter, vehicle, waste classification, and supporting documentation before processing transactions.
• Maintain daily weighbridge logs, registers, transaction records, and supporting documentation.
• Capture weighbridge transactions accurately into Odoo ERP or other approved management information systems.
• Ensure all supporting documents are complete, properly authorized, accurately filed, and readily available for operational and audit purposes.
• Prepare daily, weekly, and monthly weighbridge reports covering vehicle movements, waste quantities, receipts, dispatches, and other relevant operational data.
• Provide accurate weighing data to support invoicing, billing, revenue recognition, and financial reporting processes.
• Reconcile weighbridge records against waste receipt records, dispatch documentation, disposal records, transporter records, and relevant financial records.
• Identify, investigate, and report discrepancies, variances, irregular transactions, or potential revenue leakages to the Finance Lead / Finance Manager.
• Maintain strict control over weighbridge transactions to prevent unauthorized entries, duplicate transactions, incorrect classifications, or manipulation of weighing data.
• Support internal and external audits by providing accurate weighbridge records, reconciliations, reports, and supporting documentation.
• Coordinate with Finance, Operations, Laboratory, Security, Transport, and other project teams to ensure controlled and efficient vehicle and waste movements.
• Verify incoming waste deliveries against approved waste classifications, documentation requirements, and applicable project procedures.
• Report irregular vehicle movements, incomplete documentation, unauthorized access, incorrect waste classifications, or other non-compliant activities.
• Ensure compliance with applicable environmental, waste management, health and safety, and operational requirements governing waste receipt, handling, transportation, and disposal.
• Maintain confidentiality and integrity of operational, commercial, customer, transporter, and financial transaction information.
• Support continuous improvement of weighbridge procedures, transaction controls, reporting systems, and documentation processes.
• Perform other duties related to weighbridge operations, transaction control, reporting, and waste management as assigned by the Finance Lead / Finance Manager.

Required Qualifications:

• Diploma or Bachelor's degree in Business Administration, Accounting, Finance, Supply Chain Management, Logistics, or a related field.
• Minimum 3 years' experience in weighbridge operations, logistics, waste management, manufacturing, mining, oil & gas, construction, or other industrial environments.
• Experience operating a computerized weighbridge system will be an added advantage.
• Practical experience with ERP systems, preferably Odoo, and other computerized transaction, inventory, or management information systems.
• Experience in data reconciliation, transaction verification, reporting, financial controls, or related operational control functions.
• Knowledge of waste receipt, transportation, disposal documentation, vehicle movement controls, and record management.
• Knowledge of environmental and waste management requirements applicable to industrial or oil & gas operations will be an added advantage.
• Strong numerical, analytical, and reconciliation skills with a high level of attention to detail.
• High level of integrity, accountability, accuracy, and confidentiality.
• Good communication and interpersonal skills, with the ability to coordinate effectively with Finance, Operations, Laboratory, Security, Transport, and other project stakeholders.
• Good report-writing and computer skills, with the ability to prepare accurate operational and management reports.
• Demonstrated ability to operate effectively within remote, fast-paced, and operationally demanding project environments while maintaining high standards of accuracy, compliance, and operational control.