Assistant Director, Sewanee Fund

Primary Function:

Under the supervision of the Director, the Assistant Director plays an instrumental role in growing the Sewanee Fund. They assist in the administration and implementation of Sewanee Fund programs, while also developing, overseeing, and evaluating assigned areas of the Sewanee Fund. They play a direct role in ensuring a successful and impactful fundraising year for the University. 

This position receives general supervision. Broad instructions are provided, and the staff member uses judgment and experience to carry out assignments. Completed assignments and finished products are reviewed by the supervisor after completion.

Position Appointment Details:

• Career Band: 2B
• Full-Time

Typical Duties & Responsibilities: 

• The Assistant Director recruits, trains, and manages a portfolio of 200-plus alumni volunteers. They are expected to build relationships with their class chairs and volunteers by keeping an open line of communication.

• This position is responsible for successfully managing four reunion classes each year by implementing strategies that yield increased giving and alumni participation within those specific reunion classes. 

• The Assistant Director is also responsible for managing 15 non-reunion classes throughout the year. 

• They assist in carrying out the overall strategy for the Sewanee Fund, ensuring a successful and impactful fundraising year for the University

• The Assistant Director works closely with Marketing and Communications, brainstorming ideas and seeing projects through to completion. 

• The Sewanee Fund website is maintained by the Assistant Director. 

• They may be asked to assist the Director in the monitoring of the department budget and prepare budget data for review/approval by the supervisor/ department head.

• End-of-year reports for distribution are formulated by the Assistant Director along with their class volunteers, Advancement staff leaders, and University officials. 

• The Assistant Director will be expected to do some after-hours event work (Homecoming and Reunion weekend) and occasional travel on behalf of the University.

Computer, Telephone, Copier, Printer, Internet, iPad, Square reader, and Various Software Packages.

Judgment Required:

Judgment and discretion as to the use of established policies are required to perform the essential duties of this position. 

Budgetary Responsibility:

Monitors expenditures against budget; prepares budget data for review/approval by supervisor/department head.

Personal Interaction/Communication:

• Student Contact: Work Study students, Summer Interns, Senior Leadership Group
• Internal: All Faculty and Staff
• External: Regents, Trustees, Volunteers, Alumni, Donors, Parents

Education:

Bachelor’s degree required

Experience:

Job-Related Skills:

Excellent organizational, verbal, and written communication skills, interpersonal, analytical, reasoning, and problem-solving skills.

Confidential Information:

Knowledge of our constituent base and sensitive information. (Giving Histories, Social Security Numbers, Wealth Screening information, Credit card and bank account numbers, Contact reports)

Working Environment:

General Office

Physical Requirements:

• Must be able to stand for extended periods of time.
• Must be able to push and/or pull objects.
• Must be able to use hands for repetitive tasks.
• Must be able to lift between 11 - 20 pounds (Light work).
• Must be able to carry between 11-20 pounds (Light work)

Any additional requirements specific to this position:

Some travel; occasional night and weekend work required for events, volunteer recruitment, receptions, etc.