At Johnson & Johnson, we believe health is everything. Our strength in healthcare innovation empowers us to build a world where complex diseases are prevented, treated, and cured, where treatments are smarter and less invasive, and solutions are personal. Through our expertise in Innovative Medicine and MedTech, we are uniquely positioned to innovate across the full spectrum of healthcare solutions today to deliver the breakthroughs of tomorrow, and profoundly impact health for humanity. Learn more at jnj.com.

As guided by Our Credo, Johnson & Johnson is responsible to our employees who work with us throughout the world. We provide an inclusive work environment where each person is considered as an individual. At Johnson & Johnson, we respect the diversity and dignity of our employees and recognize their merit.

Job Function:

Business Support

Job Sub Function:

Administration & Secretarial

Job Category:

Professional

All Job Posting Locations:

Zug, Switzerland

Job Description:

About Innovative Medicine 

Our expertise in Innovative Medicine is informed and inspired by patients, whose insights fuel our science-based advancements. Visionaries like you work on teams that save lives by developing the medicines of tomorrow.

Join us in developing treatments, finding cures, and pioneering the path from lab to life while championing patients every step of the way.

Learn more at Johnson & Johnson Innovative Medicine

The Executive Administrative Assistant is responsible for delivering comprehensive administrative support to the EMEA based Business Development team members and to the Precision Medicine Business Development global team.

Please note that this role is available across multiple countries and may be posted under different requisition numbers to comply with local requirements. While you are welcome to apply to any or all of the postings, we recommend focusing on the specific country(s) that align with your preferred location(s):

Beerse, Belgium - Requisition Number: R-089589

Zug, Switzerland - Requisition Number: R-090900

Remember, whether you apply to one or all of these requisition numbers, your applications will be considered as a single submission.

Key Responsibilities                                                                   

• Complex and highly fluid calendar coordination, including scheduling and arranging meetings with internal and external partners, including alliance management meetings with partners.

• Prepare documents of a highly confidential and sensitive nature such as presentations, memos, and correspondence. Closely partner with internal teams to build and distribute pre-reads

• Coordinate domestic and international travel logistics and prepare/submit detailed expense reports.

• JJIM Business Development as “partner of choice” in the EMEA innovation ecosystem- For the EMEA region, support the team to coordinate the planning of major regional partnering events to continue accelerate our status as a partner of choice: Partnering meetings during management visit to external EMEA innovation ecosystem, London Jefferies conference, Bio Europe Spring, Bio Europe Fall and other conferences.

• Precision Medicine and Regional New Business Development – Coordinate the planning of partnering meetings for each conference (examples: JPM, ASCO conferences) and other meetings with external partners and internal forums (example: JJIM Annual NBD Summit).

• Proficiency in utilizing and innovating on current technology platforms, including; Excel, Outlook, PowerPoint, Word, web page navigation, Concur, SharePoint, Teams, Zoom, Workday, Our Source, e-marketplace

• Coordinate and maintain data rooms to support business development and due diligence activities.

• Provide administrative support for JFORCE entries and updates.

• Coordinate and administer Global Services Service Excellence & Experience engagements by managing statements of work and purchase orders; tracking expenditures and follow-up on actual expenses in variance reports; processing invoices and tracking against monthly reports; developing periodic reporting and communicating purchase order status reports.

• Achieve results in the absence of day-to-day mentorship

• Maintain strict confidentiality and exercising independent discretion and judgment to tackle complex problems

• Manage confidential correspondence, and interact diplomatically with senior leaders, partners, and vendors.

• Maintain office environment and serve as single point of contact for facilities

Qualifications: 

• A minimum of a high school diploma is required. An advanced degree is preferred.

• A minimum of 6 years of experience in an administrative capacity supporting senior management is required.

• Skills include the use of new technologies and AI enabled tools, as well as the ability to learn and support the adoption of new technologies. Contribute to global BD new capabilities (examples: AI enabled projects, co-pilot deployment, SharePoint and other initiatives)

• Experience with Zoom and/or Microsoft teams is highly desired.

• Experience with Ariba, eMarketplace, Aravo, Concur, Totality, and/or running budgets is highly preferred.

• Ability to anticipate executive needs and collect or prepare information for executive review and action is required.

• Strong organizational skills and attention to detail is required.

• Experience supporting a large organization is highly desired

• The ability to prioritize, maintain confidentiality, and operate with patience and integrity in a complex, high-profile, and rapidly changing environment is required.

• Excellent communication skills are required, including in English

• Strong leadership, interpersonal, teamwork, analytical, and problem-solving skills are required.

• Sound judgment and discretion with ability independently to assess and resolve complex situations and shift priorities as the need arises

• Ability to innovatively lead a large organization in planning for international meetings is highly desired

Reporting to VP of Global Business Development, Precision Medicine & Regions

 

 

Required Skills:

 

 

Preferred Skills:

Administrative Support, Business Behavior, Business Writing, Communication, Customer Centricity, Data Capturing, Document Management, Event Management, Microsoft Office, Office Administration, Organizational Knowledge, Organizing, Presentation Development, Problem Solving, Professional Ethics, Travel Planning, Typing