Assistant Manager, Administration

Job Summary:

Coordinate office activities and support services, keeping the office running efficiently

Principal Responsibilities:

• Helps to develop and subsequently implement new projects, policies and procedures for the department(s) to meet broad, but specific goals.
• Decisions made with subordinate managers via scheduled and ad hoc meetings.
• Provides input to strategic decisions that affect functional area of responsibility
• May be responsible for a combination of administrative functions such as: Human Resources, IT, Facilities, Mail Service, Investor Relations, fleet management etc.
• Manages the responsibilities for a team of one or more reports for day-to-day operations of administrative/support functions
• Manages office activities to achieve optimum utilization of equipment and employee productivity.
• Purchases and maintains office supplies and equipment as well as budget expense control.
• Develops office procedures and policies.
• Selects, trains, and instructs staff. Complete knowledge of office procedures
• Other duties as assigned.

Job Level Specifications:

• Coordinates and supervises the daily activities of business or technical support teams comprised of individual contributors. Sets priorities for the team to ensure task completion. May coordinate work activities with other supervisors.
• Directs routine and repetitive operations of team.
• Assignments are largely established in accordance with schedules and deliverables. Decisions are guided by policies, procedures and business plans.
• Collaborates daily with direct reports and peers within similar functions primarily for the purpose of exchanging information.
• Decisions have a direct impact on team operations. Erroneous decisions or failure to achieve results may cause delays in schedules and require the allocation of additional time, people and/or financial resources.

Work Experience:

• Typically 4+ years relevant work experience

Education and Certification(s):

• Bachelor's degree or equivalent experience from which comparable knowledge and job skills can be obtained.

Distinguishing Characteristics:

The above statements are intended to describe the general nature and level of work being performed. They are not intended to be construed as an exhaustive list of all responsibilities, duties, and skills.