Accounts Payable Clerk

Description

Location: Waukegan, Illinois — On-site, 5 days/week

Reports to: Controller

Employment Type: Full-Time

Position Summary

The Accounts Payable Clerk is responsible for processing and maintaining the organization's accounts payable functions, ensuring accurate and timely payment of invoices, vendor account reconciliation, and compliance with company policies and accounting standards. This position works on-site five days a week and reports directly to the Controller.

Key Responsibilities

• Process vendor invoices for payment, verifying accuracy of coding, approvals, and supporting documentation

• Match invoices to purchase orders and receiving documents (three-way match)

• Prepare and process weekly/biweekly check runs, ACH payments, and wire transfers

• Reconcile vendor statements and resolve discrepancies in a timely manner

• Maintain accurate and organized AP files, both physical and electronic

• Respond to vendor inquiries regarding payment status and account issues

• Assist with month-end close, including AP accruals and account reconciliations

• Monitor AP aging reports and flag past-due items

• Ensure compliance with internal controls, company policies, and applicable regulations

• Assist with W-9 collection and 1099 preparation

• Support internal and external audits by providing documentation as requested

• Collaborate with logistics and supply chain teams to identify and improve invoice, receiving, and payment workflows

• Perform other duties as assigned by the Controller

Requirements

Qualifications

Required:

• Minimum 2 years of accounts payable or general accounting experience

• Proficiency with accounting software (e.g., QuickBooks, NetSuite, SAP, or similar)

• Strong working knowledge of Microsoft Excel

• High school diploma or equivalent required; associate’s degree in accounting or related field preferred

• Strong attention to detail and accuracy

• Solid understanding of basic accounting principles and AP processes

• Ability to handle confidential financial information with discretion

Preferred:

• Experience in a high-volume invoice processing environment

• Familiarity with automation software is a plus

• Familiarity with inbound logistics preferred, not required

• Experience with Sage preferred, not required

Work Environment

This is an on-site position requiring attendance five days per week. We maintain a relaxed, collaborative, low ego, but high-performance office culture.