Office Administrator

Thank you for your interest in joining our team!  At CGB, you can contribute to meaningful work, grow professionally and personally, and belong in a place where everyone has a voice.  

Founded in 1969, CGB Enterprises, Inc. is known as an innovative and progressive leader in the grain and transportation industries.  The combination of our assets provides a growing organization that is celebrating over 50 years of strength and stability!

AgriFinancial, a subsidiary of CGB Enterprises, Inc., is a premier, nationwide ag lender offering an array of flexible financial solutions and expertise to help landowners achieve their goals. Backed by CGB and partnered with a broad group of capital resources, our dedicated team of ag experts will work to find the right solution to fit you. 

Are you an experienced office administrator who is looking to join a stable and dynamic organization? If so, this could be the job for YOU!

This job is primarily responsible for handling day-to-day office operations with a focus on customer service, efficiency, and time management. The Office Administrator will be responsible for developing intra-office communication protocols, streamlining administrative procedures, inventory control and standards of professionalism. General office responsibilities including but not limited to telephone communications, filing, master scheduling, internal and external meeting logistics, and other duties as assigned. Responsible for maintaining a safe, clean, and efficient office space.

In this job, you will:

• Develop and maintain office services by organizing office operations and procedures, controlling correspondence, reviewing, and approving supply requisitions.
• Serve as a member of the Team Building Committee to help establish a positive team atmosphere that supports the initiatives developed by the leadership team.
• Maintain coverage and expectations/protocols for answering internal and external calls.
• Management of the telephone system for operational and maintenance purposes.  
• Sign for time sensitive mail and efficiently distribute all mail to appropriate personnel.
• Remain cognizant of daily mail trends to ensure accurate and timely delivery of USPS mail.  
• Process and log daily checks received via overnight delivery and USPS mail; electronically deposit and verify daily deposit with the Cash Manager.
• Order supplies and equipment as needed.
• Manage relationships with service, hospitality and supply vendors/providers; reviews contracts at least annually and renegotiates as needed to meet AgFi standards and requirements.
• Develop and maintain files to document individual employees UPS and Landmarx expenditures.
• Coordinate with AgFi staff for internal and external meeting arrangements and logistics.
• Coordinate with incoming visitors and employees from other facilities for overnight stay accommodations with local hotels that have negotiated rates with AgFi.
• Effectively monitor the execution of the daily backup for operational files.  Work with Facilities Manager to ensure office space is safe and operating as expected.
• Coordinate purchases with external vendors using company pricing guidelines for gifts - such as holiday, bereavement, anniversary and general purposes. Assist with administration tasks associated with AgFi Fleet Vehicles.
• Work directly with hiring manager to coordinate a welcome package for new employees to ensure a smooth transition to the AgFi Family.
• Special projects and other duties as assigned.

Here’s what you’ll need to be considered:

Education

Required – High school diploma or equivalent experience and training.

Preferred – Associates degree in business related field.

Experience

Required – 2+ yrs. of office administration work experience.

Knowledge, Skills, and Abilities

• Knowledge of office functions.
• Basic computer skills, including working knowledge of Microsoft Office Suite.
• Effective interpersonal, oral and written communication skills with the ability to interact with all levels of people within and outside the organization.
• Strong decision making, negotiation and conflict management skills.
• Strong time management and prioritization skills, with ability to remain flexible to changing priorities.
• Ability to work successfully both independently and as part of a team.
• Excellent written and verbal communication skills
• Team player attitude
• Thrive in a multi-tasking environment

Here’s additional information you need to know:

• This is a full-time position working out of our office in Louisville, KY.

The expected base pay range for this role is:

$18.00 - $27.00

Actual pay offered may vary depending on multiple individualized factors, including work location, job-related knowledge, skills and relevant experience for the job. Pay amount does not guarantee employment for any particular period of time.

Are you ready to make a meaningful career move & an impact at CGB?  Apply today! 

 

Known in our industry for stability and high ethics, CGB Enterprises, Inc. offers a stellar benefits package including: an outstanding 401(k) retirement plan with company contributions, medical, prescription drug, dental, vision, life, & disability benefits, flexible spending accounts, paid leave (holidays, vacation, sick), wellness programs, recognition programs, community involvement opportunities, and much more!

 

CGB Enterprises, Inc. is an Equal Opportunity Employer. Know Your Rights: Workplace Discrimination is Illegal links in English or Spanish are listed here. Also, we are unable to legally hire anyone who is not eligible to work in the United States nor are we able to sponsor visas.

The above is intended to describe the general content of and requirements for the performance of this position. It should not be construed as a detailed description of all the work requirements that may be performed in the job.

 

All Third Party Agencies, Headhunters, and Recruiters

CGB Enterprises, Inc. and its Subsidiaries only forms contracts with recruiters with whom we have an established relationship and with whom we have in place a signed contract. All contact from third parties must go through our Human Resources Department. Any contact made outside of our Human Resources Department by a third party will cancel any future business relationships between the third party and CGB Enterprises, Inc. and its Subsidiaries.