HR Assistant

Job Summary:

The HR Assistant provides administrative and operational support to the Human Resources team, ensuring the smooth execution of HR processes and daily office functions. This role involves coordinating schedules, maintaining records, supporting recruitment and onboarding activities, and assisting with employee-related initiatives. The ideal candidate is highly organized, detail-oriented, proactive, and capable of handling sensitive information with discretion.

Key Responsibilities:

• Coordinate and schedule appointments for Executive and Senior Management teams
• Procure office supplies and identify cost-saving opportunities by researching new vendors and negotiating favorable deals
• Monitor and maintain inventory levels by tracking stock, anticipating needs, placing and expediting orders, and verifying deliveries using Excel-based logs
• Arrange travel logistics, including booking flights, accommodations, transportation, and restaurant reservations
• Perform work-related errands, including daily mail handling and distribution
• Support the planning and execution of company events and activities
• Assist in the creation and design of company documents, presentations, and promotional materials
• Prepare and compile regular reports and documentation
• Maintain and organize electronic filing systems for efficient document retrieval
• Prepare, submit, and reconcile expense reports accurately and in a timely manner
• Provide HR support functions, including onboarding, employee orientation, offboarding processes, payroll assistance, organizational chart updates, and compliance training coordination
• Handle confidential and sensitive information with discretion and professionalism
• Respond to inquiries and requests from executives and senior management promptly and effectively
• Perform other administrative and HR-related duties as assigned

Qualifications:

• Bachelor's degree in Human Resources, Business Administration, or a related field
• At least two (2) years of experience as an administrative assistant or in a similar role within an office setting
• Proficiency in Microsoft Office applications (Outlook, Word, Excel, and PowerPoint)
• Strong organizational, time management, and multitasking abilities
• Excellent attention to detail and problem-solving skills
• Effective written and verbal communication skills
• Ability to prioritize tasks and meet deadlines in a fast-paced environment
• Proactive, self-motivated, and able to take initiative independently
• Creative skills and an eye for design are an advantage.