Executive Assistant to Vice President

RELOCATION ASSISTANCE: No relocation assistance available

CLEARANCE REQUIRED FOR START: No

CLEARANCE TYPE: None

TRAVEL: Yes, 10% of the Time

Description

At Northrop Grumman, our employees have incredible opportunities to work on revolutionary systems that impact people's lives around the world today, and for generations to come. Our pioneering and inventive spirit has enabled us to be at the forefront of many technological advancements in our nation's history - from the first flight across the Atlantic Ocean, to stealth bombers, to landing on the moon. We look for people who have bold new ideas, courage and a pioneering spirit to join forces to invent the future, and have fun along the way. Our culture thrives on intellectual curiosity, cognitive diversity and bringing your whole self to work — and we have an insatiable drive to do what others think is impossible. Our employees are not only part of history, they're making history.

Northrop Grumman Mission Systems is a trusted provider of mission-enabling solutions for global security. We have a wide portfolio of secure, affordable, integrated, and multi-domain systems and technologies. Our differentiated battle management and cyber solutions deliver timely, mission-enabling information and provide superior situational awareness and understanding to protect the U.S. and its global allies. 

Northrop Grumman Mission Systems (NGMS) is seeking an Executive Assistant to Vice President to support the Airborne Multifunction Sensors (AMS) Vice President of Manufacturing and Vice President of Business Management in Baltimore, MD. 

The Executive Assistant to the Vice President of AMS Manufacturing is at the center of day-to-day operations. Located on-site in Baltimore, Maryland, the Executive Assistant handles details of a highly confidential and critical nature, collects and prepares information and presentations for use in discussions of internal and external executives, plans and supports meetings, and manages the Vice Presidents’ calendars and travel and provides administrative support to other members of the leadership team.  Requires a proven ability to handle contacts of a sensitive nature inside and outside the company and experience supporting senior level executives, as well as experience with customers, vendors and visitors.

The ideal candidate will be team-oriented, possess the ability to work with other professionals collaboratively, possess agility and the desire to adapt to constantly changing demands and demonstrate a capability to take on new and unfamiliar tasks/technologies. Strong project management and multi-tasking skills will be necessary as will emotional intelligence, integrity, and the ability to handle sensitive information with tact, diplomacy, discretion, and sound judgment.

What you will get to do:

• Act as the point of contact between the executives and internal/external clients
• Actively monitors and coordinates Outlook resources mailboxes, distribution lists, and calendars
• Actively reviews, de-conflicts/adjusts and maintains multiple executive Outlook calendars and conference room calendars
• Regularly maintain weekly/monthly/quarterly site, meeting, and event calendars
• Assist in capital funding/project support
• Reviews drafts and finished presentations, reports, and documents for appropriate grammar, formatting, and quality
• Actively review and support deliverables for special projects
• Record and archival of meeting minutes as needed
• Preparation and submittal of expense reports for reimbursement
• Responsible for placing requests and coordinating orders for catering, facilities and IT support
• Research, reference and maintain currency on company policies and procedures related to time keeping, expense reporting, travel processes and other compliance oriented procedures
• Gathers, compiles and reports on information relevant to supervisors assignment
• May at times take and transcribe dictation, minutes, and accurately enter data
• Coordination of facility (workspace and lab, including restricted areas) improvements
• Ability to be discrete and maintain confidentiality
• Ability to work overtime as needed
• Coordination of outside vendor improvements as related to process efficiencies, which will include project management activities
• Responsible for placing orders for office supplies General clerical duties to include but not limited to photocopying, scanning, answering phones, coordination and scheduling of meetings internally but also with External customers and suppliers
• Additional duties as assigned

The selected individual will be adept in the use of the Microsoft Office Suite and other software productivity tools and have the ability to work with minimal supervision while exercising good judgment, demonstrating flexibility and agility, prioritizing multiple tasks with competing deadlines, managing schedule conflicts and providing excellent follow through.

They will also possess:

• Demonstrated business acumen and analytical skills
• High level of integrity and interpersonal skills to handle sensitive and confidential situations
• The ability to interact successfully with individuals at all levels of the organization
• Continual attention to detail in composing, typing and proofing materials, establishing priorities and meeting deadlines
• Ability to work collaboratively across functional boundaries, ensuring deadlines are met

The position is located on-site in Baltimore, MD and is eligible for a 9/80 work schedule. The position may also require occasional nonstandard work hours.

Basic Qualifications:

• High School Diploma/GED with eight or more years of relevant administrative experience
• Experience with organizing/maintaining/deconflicting schedules, meetings, and travel arrangements for senior executives in large organizations
• Experience with Microsoft Office applications (MSWord, Excel, Access, PowerPoint, Teams, OneDrive) and related software programs
• Experience with travel and expense reporting systems as well as other enterprise systems (such as Concur, ITRIP, I-Buy, SAP)
• Experience participating in and hosting in-person and remote teleconference meetings (using as Zoom, MS Teams)
• Project management experience
• Experience managing complex and overlapping priorities effectively

Preferred Qualifications:

• Associate’s or Bachelor’s degree and/or professional certification related to an administrative discipline, business administration
• Experience using, editing and maintaining file storage sites and collaborative webpages such as SharePoint

What We Can Offer You:

Northrop Grumman provides a comprehensive benefits package and a work environment which encourages your growth and supports the mutual success of our people and our company. Northrop Grumman benefits give you the flexibility and control to choose the benefits that make the most sense for you and your family.

Your benefits will include the following: Health Plan, Savings Plan, Paid Time Off and Additional Benefits including Education Assistance, Training and Development, 9/80 Work Schedule (where available), and much more!

#MPR

Primary Level Salary Range: $75,500.00 - $125,900.00

The above salary range represents a general guideline; however, Northrop Grumman considers a number of factors when determining base salary offers such as the scope and responsibilities of the position and the candidate's experience, education, skills and current market conditions.

Depending on the position, employees may be eligible for overtime, shift differential, and a discretionary bonus in addition to base pay. Annual bonuses are designed to reward individual contributions as well as allow employees to share in company results. Employees in Vice President or Director positions may be eligible for Long Term Incentives. In addition, Northrop Grumman provides a variety of benefits including health insurance coverage, life and disability insurance, savings plan, Company paid holidays and paid time off (PTO) for vacation and/or personal business.

The application period for the job is estimated to be 20 days from the job posting date. However, this timeline may be shortened or extended depending on business needs and the availability of qualified candidates.

Northrop Grumman is an Equal Opportunity Employer, making decisions without regard to race, color, religion, creed, sex, sexual orientation, gender identity, marital status, national origin, age, veteran status, disability, or any other protected class. For our complete EEO and pay transparency statement, please visit http://www.northropgrumman.com/EEO. U.S. Citizenship is required for all positions with a government clearance and certain other restricted positions.