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Real Estate Transaction Coordinator (experience in US real estate is required)
WorkStaff360
·Jun 25, 2026
- Salary
- $4 – $6/hr
- Location
- Toronto
- Workplace
- Remote
- Type
- Full-time
- Department
- Real Estate
- Source
- Pinpoint
Description
Real Estate Transaction Coordinator (experience in US real estate is required)
Application Deadline: 18 July 2026
Department: Operations
Employment Type: Full Time
Location: Toronto
Compensation: $4.00 - $6.00 / hour
Description
- Prepare and manage real estate contracts and transaction documents.
- Track critical contract dates and transaction deadlines.
- Ensure all required paperwork is completed and submitted on time.
- Maintain accurate transaction files and records.
- Enter and update property listings in the MLS or other listing platforms.
- Organize digital files and maintain a structured document management system.
- Verify that listing information is accurate and complete.
- Send contracts, disclosures, and required forms to clients.
- Respond to client inquiries and provide transaction updates.
- Coordinate communication between clients, agents, lenders, title companies, and other parties involved in the transaction.
- Follow up with team members regarding outstanding documents and action items.
- Monitor transaction progress and ensure deadlines are met.
- Maintain checklists and provide regular status updates.
- Support the team with administrative tasks as needed.
Hard Requirements:
- Previous experience in real estate administration, transaction coordination, or administrative support.
- Excellent organizational and time management skills.
- Strong written and verbal English communication skills.
- High attention to detail and accuracy.
- Ability to manage multiple transactions simultaneously.
- Proficiency with Microsoft Office, Google Workspace, and cloud-based software.
- Experience with MLS systems and real estate transaction management software is preferred.
- Familiarity with real estate contracts and transaction processes.
- Experience using platforms such as Dotloop, SkySlope, DocuSign, TransactionDesk, or similar tools.
- Previous experience supporting a real estate team or brokerage.
Schedule:
HOURS/WEEK:
- 40 hours per week
- Monday to Friday
- 9AM - 5PM Central Standard Time Zone
Offer and Benefits:
OFFER:
- Weeks 1–6: $4 USD/hour
- Weeks 7–12: $5 USD/hour
- Week 13 onwards: $6 USD/hour
Skills
JavaScriptRGoogle Analytics