Bookkeeping & Administrative Assistant

Bookkeeping & Administrative Assistant
We are seeking a detail-oriented and highly organized Bookkeeping & Administrative Assistant to support administrative operations across our licensed cannabis business, including cultivation, manufacturing (MIP), and retail dispensaries. This role supports the administrative team in all day-to-day business management and operations functions. 

The ideal candidate has strong bookkeeping and administrative fundamentals, is a self-starter that thrives in a fast-paced, and compliance-driven environment.

Roles and Responsibilities
Bookkeeping & Accounting

• Maintain accurate daily financial records (i.e. AP/AR, daily sales journal entries and sales deposits)
• Process customer invoices and supports collection efforts as needed
• First line for accounts payable processing
• Support monthly, quarterly, and year-end close processes
• Participate in monthly sales tax preparation and other cyclical processes.  

• Able to cross-check financial data with METRC reporting
• Assist in maintaining organized records for audits & fiscal requirements (MED, internal, tax)
• Support compliance with Colorado MED regulations and internal SOPs

• Maintain organized digital and physical filing systems
• Assist with management or HR and payroll records
• Support communication with vendors, outside consultants, & internal department heads
• Support audit requests, tax prep, and documentation for CPA review
• Assist with tracking operational expenses across cultivation, MIP, and retail

• 1–3+ years of bookkeeping and general admin or record keeping experience
• Experience with accounting software
• Strong Excel /Google Sheets skills
• High attention to detail, strong organizational skills and not afraid to problem-solve. 
• Ability to handle confidential information
• Strong communication and follow-up skills

• Current MED badge required
• Valid ID, 21 and over only.
• High school diploma or equivalent preferred.
• Easygoing problem-solving attitude and strong work ethic.
• Strong attention to detail and a team-player approach is a must.
• Sense of responsibility to abide by all company policies/procedures and all governmental regulations
• An eye for style, maintaining a neat and well-groomed appearance, as well as good personal hygiene. Ensure that all clothing follows the company dress code.

• Ability to perform the following physical tasks: sitting, standing, stooping, stretching, walking, bending, twisting, reaching, performing repetitive motions, and carrying boxes. Must be able to sit, stand, reach, and lift for long periods of time,