Administrative Assistant | Bookkeeping

About the Role
We are seeking a highly organised, proactive and detail-oriented Administrative Assistant to support a growing group of businesses operating across the architecture, interior design and construction industries.
Our client runs three businesses: an interior design company, a general contracting business, and a millwork workshop. With a growing workload across all three, they are looking for a reliable administrative professional to help manage day-to-day operations, streamline processes and keep everything running smoothly.
This role will initially be part-time, with the potential to grow into a full-time position as the businesses continue to develop.
The ideal candidate will be comfortable managing a variety of administrative responsibilities, maintaining accurate records and supporting project coordination across multiple businesses.

Key Responsibilities
● Administrative Support: Provide day-to-day administrative assistance across the three businesses, helping to keep operations organised and efficient.
● Invoicing and Bookkeeping: Assist with preparing and managing invoices, maintaining financial records and supporting basic bookkeeping tasks using QuickBooks.
● Reporting: Maintain accurate records, prepare reports and update spreadsheets to support business operations.
● Project Tracking: Monitor project progress, maintain project trackers and ensure
relevant information is kept up to date.
● Spreadsheet Management: Update and maintain Excel spreadsheets, ensuring
information is accurate, organised and accessible.
● Data Management: Maintain organised digital records, files and documentation.
● General Business Support: Assist with a variety of administrative tasks as required, helping to reduce the owner's day-to-day workload.